St. Lucie West Services District
Workshop Minutes
October 2, 2017, at 9:00 a.m.
450 SW Utility Drive
Port St. Lucie, Florida 34986
(Please note:  This is not verbatim.  A CD recording of the Workshop is available on file.)

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary John Doughney, Supervisor Everett Child, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD
Josh Miller, Assistant Utilities Director, SLWSD
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS")

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
September 18, 2017, Workshop
September 19, 2017, Public Hearing & Regular Board Meeting

The minutes were presented and the Board was asked if they had any revisions and/or corrections.

Vice Chairman Ney asked if discussions regarding the Boulevard Property Contract were public domain. Mr. Pickle replied that nothing is confidential.

There were no revisions and/or corrections to either set of minutes.

Public Hearing
Consider Resolution No. 2017-07 - Amending Chapter  A-I of the Rules of the District - General and Procedural Rules; Adopting a Fund Balance Policy and Providing an Effective Date

Resolution No. 2017-07 was presented, entitled:

RESOLUTION NO. 2017-07

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT AMENDING CHAPTER A-1, ST. LUCIE WEST SERVICES DISTRICT GENERAL AND PROCEDURAL RULES; ADOPTING A FUND BALANCE POLICY FOR THE GENERAL FUND OF THE  DISTRICT;  PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS;  AND PROVIDING AN EFFECTIVE DATE.

Mr. Pickle indicated that the policy was "borrowed" from the City of Palm Beach Gardens and that it was a good idea to have a fund policy in place.

There was no further discussion regarding this item.

Public Comment

There was no public comment at this time.

District Attorney
DA 1 -  Status Report/Updates

Mr. Pickle indicated that the Boulevard Property would be going before the City Council on October 23, 2017, and that, once approved, the lift station work would commence.

There was no discussion regarding this matter.

District Engineer
DE 1 -  Status Report/Updates

Mr. Pickle noted that the Lake Harvey Project was moving along quickly and was expected to be completed in 2 to 3 weeks. He noted  that they were already  laying sod along some of the lake banks. Mr. Hayden advised that the City had given the District the 30-inch pipe connection.

There was no further discussion on this item.

District Manager Action Items

DM 1 - Consider Request to Advertise for a Public Hearing to Approve Amendments to (1) Chapter A-I SLWSD General and Procedural Rules; (2) Chapter A-Ill, Rules of the SLWSD Regarding Positions, Qualifications, Compensation, Employment, and Termination of District Employees; and (3) Amending Certain Existing Job Descriptions and Adopting Certain New Job Descriptions for District Employees

Mr. Pickle presented the item indicating that this had been discussed at the previous Board Meeting and was about increasing the District Manager's spending limits, the addition of employees to protect class/high ranking positions, new positions, and cleaning up some old job descriptions, which require a valid Florida driver's license. He further indicated that they are aiming for a December 5, 2017, Public Hearing date.

Vice Chairman Ney asked if a suspended license could result in firing. Mr. Pickle indicated that it could, but that the District Manager may use his discretion.

There was no further discussion regarding this item.

DM 2 - Other Items/Updates

Mr. Pickle reminded the Board of previous discussions regarding the possibility of purchasing a street sweeper. Mr. Pickle indicated that Supervisor Doughney had approached him about possibly hiring a street sweeper  rather than purchasing  one, as the City of Palm Beach Gardens had gotten rid of their street sweepers and contracting it out. It removed the liability and high maintenance costs. He looked at the company Facilities Pro Sweep and was given a very reasonable price  for quarterly cleaning of the HOAs. On an annual basis it would come to $9,500 and to clean the main roads annually would be about $2,500; which comes to approximately
$12,000 annually versus the purchase of a truck for about $122,000, plus an employee to operate the truck. He noted that post-hurricane clean-up is billed at an hourly rate for FEMA purposes. Mr. Pickle noted that the City  of  Palm  Beach Gardens went through the purchasing process for these services with Facilities Pro Sweep and therefore, the District could just piggy back on to their contract. He noted that they looked at a quarterly basis for maintenance purposes, but could increase  the services, if necessary.

Discussion ensued regarding the roads the District is responsible for.  It was noted that even though the District does not own the roads, it has an interest in keeping them clean for stormwater purposes.

Vice Chairman Ney asked about how quickly they could come to clean the streets after a hurricane. Supervisor Doughney indicated that the City of Palm  Beach Gardens requires multiple vendors for street sweeping after storms, but that the company's day to day work has been phenomenal. He also noted that the City of Palm Beach Gardens has 2 street sweepers and he does not believe that both machines have ever been working at the same time due to the vulnerability of the machines.

Discussion ensued regarding the City of Port St. Lucie's response to debris clean-up after Hurricane Irma. Mr. Pickle noted that the City has responded well to the District, but that they are overwhelmed with the amount of work.

Mr. Pickle indicated that the District had recently purchased a trailer mounted high velocity vacuum cleaner which will suck up leaves that clog drains.

Secretary Smith asked about the C-108. Mr. Pickle responded that the City was working on it and we will be monitoring to see the effects.

Secretary Smith advised that there was an alligator in the Cascades. Mr. Hayden advised to call the District so that it can be logged and then the FWC will be called for action.

Mr. Pickle indicated that he had spoken with the prospective purchaser of the PGA property, who was still awaiting a contract. Mr. Pickle confirmed that he was not in negotiations with PGA and that if everything works out with a buyer for the PGA property, then he would be negotiating with that buyer.

There was discussion regarding another lot for potential sale, but Mr. Pickle  explained that it would cost the District approximately $400,000 to make the land developable, so it was not his recommendation to do anything at this time.

That concluded Mr. Pickle's updates.

Consent Agenda

Mr. Pickle presented Consent Agenda items CA 1 through CA 6. CA 1 - Monthly Report on Public Works Department CA 2 -	Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 -   Financial Statements for August, 2017
CA 6 -  Consider Approval to Transfer Funds for the R&R Requisition

There was no discussion regarding the Consent Agenda.

Supervisor Requests

Vice Chairman Ney expressed his concern over the capacity of the grates when street flooding occurs.

Secretary Smith thanked Josh for his help on the fountains and pump issues. There were no further requests from the Supervisors.
Adjournment

There being no further items to be addressed, the Workshop was  adjourned  at 9:37
a.m.  There were no objections.

Workshop Minutes Signature Page

Date Approved	11(or:rIn,