St. Lucie West Services District Workshop Meeting  Minutes December 3, 2018, at 9:00 a.m.
450 SW Utility Drive Port St. Lucie, Florida 34986

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on
file.)

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary John Doughney, Supervisor Everett Child, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD
Josh Miller, Assistant Utilities Director, SLWSD
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS") Laura Archer, Recording Secretary, SOS

Prior to opening the Workshop, Ms. Archer administered the Oath of Office to Messrs. Smith, Ney and D'Amico.

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:10 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
November 5, 2018, Workshop
November 6, 2018, Regular Board Meeting

There were no corrections to either set of minutes.

Public Comment

There was no public comment.

F.	District Attorney

DA 1 - Status Report/Updates

Mr. Pickle noted that he was not aware of any items from Mr. Harrell.

District Engineer
DE 1 - Status Report/Updates

Mr. Pickle advised that the road closing for the 68 Project had successfully taken place over the Thanksgiving holiday and that part of the project was almost complete. Discussion ensued about the benefits of the project.

District Manager Action Items

DM 1 - Other Items/Updates

Mr. Pickle distributed the District's newsletter, indicating that it would be included in the next mailing of monthly bills.

Discussion ensued regarding the budgeting process when projects from the previous year are carried over to the current year.

Discussion then ensued regarding the District taking over preserve areas in the communities and how it will impact the budget.

Mr. Pickle advised of the December 13, 2018, All Hands Meeting, which has a start time of 11:30 a.m.

Mr. Pickle then noted that there was a need for a dump station for the Vac truck since the District is not able to dump wet bio solids at the current site. He indicated that there could be a possible budget amendment in 2019 for $60,000 to $70,000 for this project. Discussion ensued.

Mr. Pickle advised that Arcadis was working on the final design stage for the new building.

Secretary Smith asked about Lake Harvey. Mr. Pickle noted that the trees were coming back around and that the City was gathering donations for the project.

That concluded Mr. Pickle's updates.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for October, 2018
CA 6 - Consider Approval to Transfer Funds for the R&R Requisition

Vice Chairman Ney referred to Page 36 of the Meeting Booklet, Aged Receivables, requesting that the last 6 months of the prior year be included in the chart. Mr. Pickle suggested including 12 months and indicated the report would be updated.

Supervisor Requests

Vice Chairman Ney noted that the District should take action to prepare for climate change. Mr. Pickle indicated that they were looking into more automation of gates/enhancing the system.

Supervisor Child asked if there were any solar opportunities. Mr. Pickle indicated  that solar panels could be installed on the top of the water plant or the new building and that they could revisit this matter.

Chairman D'Amico referred to Page 23 of the Meeting Booklet, specifically Lock Off Non-Payment. Mr. Pickle indicated that water gets locked off typically, after 2 months of non-payment. Mrs. Maldonado noted that there was a $25 reconnection fee and the delinquent amount due, unless it is a case of bankruptcy.

Mr. Pickle noted that the country club replat would be going before the City soon. There were no further requests from the Supervisors.
Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 10:13 a.m. There were no objections.

Workshop Meeting Minutes Signature Page

Date Approved