St. Lucie West Services District
Workshop Meeting Minutes
January 7, 2019, at 9:00 a.m.
450 SW Utility Drive Port St. Lucie, Florida 34986

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on  file.)

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary John Doughney, Supervisor Everett Child, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS")

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
December 3, 2018, Workshop
December 4, 2018, Regular Board Meeting

Vice Chairman Ney referred to the Workshop Minutes, noting that the country club was no longer. He suggested referring to the building as the "clubhouse."

Public Comment

There was no public comment.

District Attorney

DA 1 - Status Report/Updates

Mr. Pickle indicated he was not aware of any items from Mr. Harrell.

District Engineer
DE 1 - Consider Approval of Work Authorization No. 7BN1-08-1812-r between St. Lucie West Services District and St. Lucie County for Replacement of Irrigation Intake for Irrigation Pump Station Servicing for Sports Complex Site

Mr. Pickle presented the item, indicating that this was for the construction of an irrigation intake line extending into the St. Lucie West Water Management Tract just east of the stadium site to service a new irrigation pump station being constructed at the Sports Complex. He noted that the proposed intake line would  replace  an existing pump station and intake line currently in use drawing water from the small Water Management Tract to the south of the stadium. Approval of the work authorization was recommended with the following special condition:

1.) Upon notice that the St. Lucie West Services District is treating the Water Management Tract for aquatic vegetation, the Applicant shall cease using lake water as its irrigation source and will switch to the use of reclaimed water available from the St. Lucie West Services District. By acceptance of this Work Authorization, Applicant acknowledges and agrees to the temporary suspension of the use of lake water and further acknowledges that such suspension may last up to 30 days.

There was no discussion regarding this item.

District Manager Action Items

DM 1 - Consider Approval of Budget Amendment 2019-01 for the General Fund Carry Over Projects and Amendment 2019-02 for the Utility Fund Carry Over Projects

Mr. Pickle presented the item, indicating that this is usually done in June,  but because of the number of projects, it was decided to make the amendments at this time. Both budget adjustments are due to projects that were funded in fiscal year 2018 and carried forward to fiscal year 2019; some of the projects were encumbered in fiscal year 2018 and some were budgeted, but not encumbered by the end of fiscal year 2018 and will need to carry the funding forward to fiscal year 2019.

There was a brief discussion regarding this item.

DM 2 - Other Items/Updates

Mr. Hayden advised regarding the 6B Project that Site 1 at Cashmere had been completed. He noted that they were moving forward with the remainder  of the  project.

Supervisor Child asked about an update on Lake Harvey. Mr. Hayden indicated  that it was under site plan review with the City. Mr. Pickle noted that the District would  add landscape at the berm. He also noted that there was a meeting with residents scheduled for this evening at which time the Lake Harvey Project would be a topic of discussion.

That concluded Mr. Pickles update.

Consent Agenda
CA 1 - Monthly Report on Public Works Department

Vice Chairman Ney suggested combining Service Orders and Work Orders to one line item.

CA 2 - Monthly Report on Utilities Operations

CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for November, 2018
CA 6 - Consider Approval to Transfer Funds for the R&R Requisition CA 7 - Surplus Items
There was no discussion regarding the Consent Agenda items.

Supervisor Requests

There were no requests from the Supervisors.

Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:23 a.m. There were no objections.

Date Approved

Workshop Meeting Minutes Signature Page