St. Lucie West Services District
Workshop Meeting Minutes
January 6, 2020, at 9:00 a.m.
450 SW Utility Drive Port St. Lucie, Florida 34986

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on
file.)

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman John Doughney, Secretary Everett Child, Supervisor Dominick Graci, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Director of Office Administration, SLWSD
Josh Miller, Utilities Director/Assistant District Manager, SLWSD Gerard Rouse, Assistant Public Works Superintendent, SLWSD
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS")

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
December 2, 2019, Workshop
December 3, 2019, Public Hearing & Regular Board Meeting

Vice Chairman Ney noted that Gerard Rouse's last name was misspelled in the Workshop minutes.

There were no further corrections.

Public Comment

Oliver Danforth asked Vice Chairman Ney if he would be responding to his request for his resignation.

Vice Chairman Ney responded that he would not be responding. There was no further public comment.
District Attorney
DA 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Harrell.

District Engineer
DE 1 - Consider Work Authorization No. 2C-16-1911-SU between  St. Lucie West Services District and Sunlight Community Church of Port St. Lucie, Florida

Mr. Hayden presented the item, indicating that it was related to the construction of a new 2-story building addition on the existing church and school site.  He noted that the additional square footage would require that the existing lift private lift station and force main be replaced by a new lift station and a 3-inch force main connecting to the District's force main on SW Cashmere Boulevard. He recommended approval  with the 5 following conditions:

1.) Onsite water and sewer improvements past the Point of Service, shown on the approved plans, will be privately owned and maintained by the applicant/homeowner.

2.) A private maintenance contract for the new lift station will be required and a copy of the maintenance agreement should be sent to the District for its records.

3.) Onsite drainage system components serving this project will be privately owned and maintained by the applicant/landowner.

4.) Any work occurring within the right of way of SW Cashmere Boulevard  will  require approval by the City of Port St. Lucie.

5.) Additional connection fees will be required as a result of the building expansion. Applicant is advised that the additional fees will need to be paid prior to release of the deposit on the project.

Supervisor Graci confirmed with Mr. Pickle that the District's responsibility ends at the 3-inch valve.

There was no further discussion related to this matter.

District Manager Action Items

DM 1 - Consider Request to Ratify the Advertisement for a  Public Hearing for the Amendment to the Exotic Plant Removal Spray Technician Job Description

Mr. Pickle presented the item, indicating that he was seeking ratification of the advertisement for a Public Hearing amending the Exotic Plant Removal Spray Technician job description, which will be brought to the Board for action on February 4, 2020.

Supervisor Graci asked where the District advertises its open jobs. Mr.  Pickle advised that jobs are first advertised internally for 5 days and then they are posted on the District's website and externally.

Secretary Doughney asked how the District benchmarks salaries. Mr. Pickle indicated they look at the public sector when there is nothing internally to compare the position to.

There was no further discussion related to this matter.

DM 2 - Consider Acceptance of Bid Proposal from Sisca Construction Services, LLC for the Construction of the New Administrative Office Facility

Mr. Pickle presented the item, indicating that District staff had received seven bids to furnish all materials, equipment and labor to construct the new Administrative Office Facility ranging from $1,576,865 to $2,093,275.

Mr. Pickle noted that the lowest bid was received from Sisca Construction Services, LLC of West Palm Beach. District staff reviewed Sisca's references as well as past projects similar to this project and is recommending that the Board consider awarding the contract to Sisca in the amount of $1,576,865.

Discussion ensued regarding Sisca's work and their referrals. There was also discussion regarding awarding the project to Sisca with the "fixed windows" and submitting a change order to install "operable windows" at a later date.

Supervisor Graci was concerned over the 420 day substantial completion of work to which Mr. Pickle noted that the architect had set the timeframe.

There was no further discussion regarding this item.

DM 3 - Other Items/Updates

Mr. Pickle advised that the City was recommending installation of the pavers and landscaping for Lake Harvey, but no pergola at this time. The Mayor wants the

gazebo and walkways done within the next fiscal year budget, with the fountain and front area completed within the next few months.

That concluded Mr. Pickle's updates.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for November 2019
CA  6 -	Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

CA 7 - Surplus Items

There were no comments regarding the Consent Agenda items.

Supervisor Requests

Supervisor Graci gave the Board and Mr. Pickle copies of the HOA magazine.

Secretary Doughney indicated he was happy that Sisca would be awarded the contract to build the new Administrative Facility.

Supervisor Child noted he was encouraged by the progress at the lake and the new Administrative Facility and expressed his thanks to staff for a great 2019.

Chairman D'Amico praised staff for handling difficult situations very well. There were no further Supervisor Requests.
Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:32 a.m. There were no objections.

Date Approved