St. Lucie West Services District Regular Board Meeting Minutes January 7, 2020, at 9:00 a.m.
450 SW Utility Drive Port St. Lucie, Florida 34986

(Please note:  This is not verbatim.  A CD recording  of the Regular Board Meeting  is available on file.)

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman John Doughney, Secretary Everett Child, Supervisor Dominick Graci, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD  Josh Miller, Utilities Director/Assistant District Manager, SLWSD
Tom Stirtzinger, Assistant Utilities Director, SLWSD
Gerard Rouse, Assistant Public Works Superintendent, SLWSD Lisa Beans, Executive Assistant/Human Resources, SLWSD Maddie Maldonado, Director of Office Administration, SLWSD Dan Harrell, District Counsel, Gonano & Harrell
Bob Lawson, District Engineer, ARCADIS-US, Inc.
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS") Laura Archer, Recording Secretary, SOS

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Regular Board Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
December 2, 2019, Workshop
December 3, 2019, Public Hearing & Regular Board Meeting

The minutes of the December 2, 2019, Workshop and the December 3, 2019, Public Hearing & Regular Board Meeting were presented for consideration.

A MOTION was made by Secretary Doughney, seconded by Supervisor Child and unanimously passed approving the December 2, 2019, Workshop, as amended, and the December 3, 2019, Public Hearing and Regular Board Meeting, as presented.

Public Comment

There was no public comment at this time.

District Attorney
DA 1 - Status Report/Updates

Mr. Harrell had no updates at this time.

District Engineer
DE 1 - Consider Work Authorization No. 2C-16-1911-SU between  St. Lucie West Services District and Sunlight Community Church of Port St. Lucie, Florida

Mr. Lawson went over the work authorization, giving a brief overview. For the record, he read the 5 special conditions the applicant must meet and  recommended approval.

1.) Onsite water and sewer improvements past the Point of Service, shown on the approved plans, will be privately owned and maintained by the applicant/homeowner.

2.) A private maintenance contract for the new lift station will be required and a copy of the maintenance agreement should be sent to the District for its records.

3.) Onsite drainage system components serving this project will be privately owned and maintained by the applicant/landowner.

4.) Any work occurring within the right of way of SW Cashmere Boulevard  will  require approval by the City of Port St. Lucie.

5.) Additional connection fees will be required as a result of the building expansion. Applicant is advised that the additional fees will need to be paid prior to release of the deposit on the project.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously approving Work Authorization No. 2C-16-1911-SU between the St. Lucie West Services District and Sunlight Community Church of Port St. Lucie, as presented.

District Manager

Action Items

DM 1 - Consider Request to Ratify the Advertisement for a  Public Hearing for the Amendment to the Exotic Plant Removal Spray Technician Job Description

Mr. Pickle presented the item, indicating that it was a minor amendment and he recommended approval.

A MOTION was made by Supervisor Graci, seconded by Supervisor Child and passed unanimously ratifying the advertisement for a Public Hearing for the Amendment to the Exotic Plant Removal Spray Technician Job Description.

DM 2 - Consider Acceptance of Bid Proposal from Sisca Construction Services, LLC for the Construction of the New Administrative Office Facility

Mr. Pickle presented a new abstract for the item, noting that Sisca had the lowest bid and positive references. He requested a motion authorizing the commencement of negotiating with Sisca for a contract to construct the new Administrative  Office Facility and approval of Change Order #1 for operable windows for the not to exceed amount of $14,000.

A brief discussion ensued regarding how many windows were included in the building and how the contractor would be paid.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously authorizing the District Manager and District Engineer to negotiate a final contract the new Administrative Office Facility with Sisca Construction Services, LLC of West Palm Beach, Florida, for the not to exceed amount of $1,576,865; and further approving Change Order #1 for operable windows for the not to exceed amount of $14,000, bringing the total project cost to $1,590,865.

The General Fund Available Project Budget: $682,500; the Utility Fund Available Project Budget: $1,267,500; this Project: $556,802.77; this Project: $1,034,062.25; the General Fund Available Balance after Project: $125,697.25; and the Utility Fund Available Balance after Project: $233,437.75, as presented.

DM 3 - Other Items/Updates

Mr. Pickle had nothing further.

Consent Agenda

Mr. Pickle presented Consent Agenda items CA 1 through CA 7.

CA 1 - Monthly Report on Public Works Department

CA 2 - Monthly Report on Utilities Operations

CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for November 2019
CA 6 - Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

CA 7 -  Surplus Items

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci and passed unanimously approving Consent Agenda items CA 1 through CA 7, as presented.

Supervisor Requests Supervisor Graci had no requests. Secretary Doughney had no requests.
Supervisor	Child	requested	Secretary	Doughney's	experience	with	Sisca Construction Services and an update on Lake Harvey.

Secretary Doughney noted that Sisca had worked with the City of Palm Beach Gardens a few years ago and he had nothing but good things to say about the company. They were on time, within budget and the project won awards for  its design.

Mr. Lawson noted that of the 7 bids received for the project, Sisca's was the most professional.

Mr. Pickle indicated that the fountain electrical had been approved at Lake Harvey and was expected to be installed next week and operable in about 4 to 6 weeks. He noted that the City was moving forward with the brick paver system (sales and dedications) as well as trash can receptacles.

Supervisor Child noted that it was important to include project updates in the minutes because of the low turnout at meetings.

Vice Chairman Ney wished all those present a Happy New Year and requested an update on the new billing system.

Mr. Pickle indicated there had been some obstacles, as expected.

Ms. Maldonado noted that the billing software was progressing and that they have been able to manage the issues, as they arise. She also noted that staff would receive additional onsite training next week on receiving credit card payments.

Vice Chairman Ney noted that there were issue last week with the system to which Ms. Maldonado noted it was because customers were using old account numbers.

There were no further Supervisor Requests.

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:29 a.m. There were no objections.

Date Approved	02-\04	\• '2	€)