St. Lucie West Services District
Workshop Meeting Minutes
April 6, 2020, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on file.)

As a result of the COVID-19 public health emergency declared by Governor Ron Desantis on March 9, 2020, and as authorized by the Governor's Executive Order No. 20-69 issued on March 20, 2020, Mr. Pierman recommended that during the emergency the District Board take the following actions:

Suspend application of the Board's Rule A-1.05, Meetings and Workshops, until expiration of the Governor's emergency declaration;
Hold Board Meetings using communications media technology;
Limit the Board Meeting agenda to those items determined by the District Manager and Chair to be essential to the continued operation of the District;
Exclude all presentations on matters not appearing on the Board Meeting agenda; and
Adopt the Board Meeting procedures described in the Special Meeting Notice dated March 24, 2020.

Board Members Present

Vincent D'Amico, Chairman Gregg Ney, Vice Chairman John Doughney, Secretary Everett Child, Supervisor Dominick Graci, Supervisor

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Josh Miller, Utilities Director/Assistant District Manager, SLWSD
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS")

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
March 2, 2020, Workshop
March 3, 2020, Regular Board Meeting

Supervisor Graci noted that his name was misspelled on page 3 of the Workshop minutes.

That was the only revision to the minutes.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Pickle indicated he was not aware of any updates from Mr. Harrell.

District Engineer
DE 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Lawson.

District Manager Action Items

DM  1  -	Consider	Bid   Proposal  from  Lawrence	Lee Construction Services, Inc. for the WWTF Filter #2 Replacement Project

Mr. Pickle advised that he was withdrawing this item from consideration at this time. He indicated that although the project needs to be done, they can use the current filter for another 18 months and reserve the funds.

DM 2 - Other Items/Updates

Mr. Pickle addressed the COVID-19 issue, indicating that the effects could be worse than the 2009 housing collapse and include both residential as well as commercial industries.

Mr. Pickle advised that the District's offices were closed to public access, but that face to face meetings could be scheduled, if necessary. He also noted that 2

employees were out due to their higher risk, but they were still being paid per federal law without taking any PTO.

Mr. Pickle went over the guidelines related to COVID-19 and advised that the District is considered "essential employees." Mr. Pickle went on to note that they have implemented 2 shifts - 7:00 a.m. to 1:00 p.m. and 1:00 p.m. to 7:00 p.m. to limit employee contact.

Supervisor Child asked about the new administrative building status to which Mr. Pickle advised that concrete would be poured later this week and that they were not experiencing any delays at this time. Contracts are in place and the project is moving forward.

Vice Chairman Ney asked about cut offs due to delinquencies. Mr. Pickle indicated that late notices are still going out and the policy is to apply penalties for late payments, but those penalties were suspended in March. He advised that they will also suspend penalties for April and maybe for May, which will be ratified at a later date. He noted that he would not publicize no penalties because he does not want to encourage it. He also noted that they would suspend shut-offs as well.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for February 2020
CA 6 - Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

CA 7 - Surplus Items

Vice Chairman Ney asked about the rescinding of declaring as surplus the Wacker Mud Pump and the 2009 Ford Explorer. Mr. Pickle advised that the pump should have never been declared surplus and the truck was being used by another position.

There was no further discussion regarding the Consent Agenda items.

Supervisor Requests

Supervisor Graci asked how the lake cleaning was going. Mr. Hayden advised that they expected the new harvester the early part of June.

Secretary Doughney noted that the crew was doing a great job.

Vice Chairman Ney how the muck clearing material was. Mr. Hayden replied that it was great and that the water quality was the best it's been in years.

Chairman D'Amico thanked staff for the way they handled the break on California. There were no further Supervisor Requests.
Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:22 a.m. There were no objections.

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Workshop Meeting Minutes Signature Page

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