St. Lucie West Services District
Public Hearings & Regular Board Meeting Minutes
September 1, 2020, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note: This is not verbatim. A CD recording of the Public Hearings &
Regular Board Meeting is available on file.)

Board Members Present

Vincent D'Amico, Chairman - in-person Gregg Ney, Vice Chairman - in-person John Doughney, Secretary - in-person Everett Child, Supervisor - virtually present
Dominick Graci, Supervisor - virtually present

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Bill Hayden, Public Works Director/Assistant District Manager, SLWSD - virtually present
Josh Miller, Utilities Director/Assistant District Manager, SLWSD - virtually present Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Gerard Rouse, Assistant Public Works Director, SLWSD - virtually present Bob Lawson, District Engineer, ARCADIS-US, Inc. - in-person
Dan Harrell, District Counsel, Gonano & Harrell - in-person
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS") - virtually present
Laura Archer, Recording Secretary, SOS - virtually present

Also present in-person were the following District residents: Vio Mocuta and Diane Hazeltine, President of the Cascades HOA.

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Regular Board Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were either in-person or in virtual attendance.

Approval of Minutes
August 3, 2020, Workshop
August 4, 2020, Regular Board Meeting

The minutes of the August 3, 2020, Workshop and the August 4, 2020, Regular Board Meeting were presented for consideration.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and unanimously passed approving the minutes of the August 3, 2020, Workshop, as presented, and the August 4, 2020, Regular Board Meeting, as presented.

Public Hearing 1
Call to Order

Chairman D'Amico recessed the Regular Board Meeting and opened Public Hearing
1.

Roll Call

It was noted that all 5 Supervisors were either in-person or in virtual attendance.

Receive Public Comment on the Fiscal Year Ending September 30, 2021, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

There was no public comment on the Fiscal Year Ending September 30, 2021, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District.

PH 1 - Consider Resolution No. 2020-04 - Adopting Fiscal Year Ending September 30, 2021, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

Resolution No. 2020-04 was presented, entitled:

RESOLUTION NO. 2020-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT ADOPTING THE BUDGETS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021 FOR THE DISTRICT; PROVIDING AUTHORITY FOR THE DISTRICT MANAGER TO EXPEND FUNDS ON BEHALF OF THE DISTRICT; PROVIDING AN EFFECTIVE DATE.

It was noted there was a typo on Page 16 of the meeting booklet, wherein the fiscal year is referenced as being "2020" when it should state it is for "2021."

A MOTION was made by Vice Chairman Ney, seconded by Supervisor Child and passed unanimously adopting Resolution No. 2020-04, as amended.

Chairman D'Amico then closed Public Hearing 1 and opened Public Hearing 2.

Public Hearing 2
Call to Order

Roll Call

It was noted that all 5 Supervisors were either in-person or in virtual attendance.

Receive Public Comment on the Levying of Non-Ad Valorem Assessments for Water Management Bonds, Operations and Maintenance Costs within the St. Lucie West Services District for the Period October 1, 2020, through September 30, 2021

There was no public comment on the Levying of Non-Ad Valorem Assessments for Water Management Bonds, Operations and Maintenance Costs within the St. Lucie West Services District for the Period October 1, 2020, through September 30, 2021.

PH 2 - Consider Resolution No. 2020-05 - Levying of Non-Ad Valorem Assessments for Water Management Bonds, Operations  and Maintenance Costs within the St. Lucie West Services District for the Period October 1, 2020, through September 30, 2021

Resolution No. 2020-05 was presented, entitled:

RESOLUTION NO. 2020-05

LEVYING A NON AD  VALOREM ASSESSMENT FOR WATER MANAGEMENT BONDS, AND OPERATIONS AND MAINTENANCE COSTS, WITHIN THE ST. LUCIE WEST SERVICES DISTRICT FOR THE PERIOD OCTOBER 1, 2020, THROUGH
SEPTEMBER 30, 2021

A MOTION was made by Supervisor Child, seconded by Supervisor Graci and passed unanimously adopting Resolution No. 2020-05, as presented.

Chairman D'Amico then closed Public Hearing 2 and reconvened the Regular Board Meeting.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Harrell had no items for the Board.

District Engineer
DE 1 - Consider Termination of a 12-Foot Non-Exclusive Ingress and Egress Easement on Lot 10, University Park, St. Lucie West Plat No. 143

Mr. Lawson presented the item, indicating that it was a vacant parcel with a different site plan. He recommended approval.

A MOTION was made by Secretary Doughney, seconded by Vice Chairman Ney and passed unanimously terminating a 12-foot Non-Exclusive Ingress and Egress Easement on Lot 10, University Park, St. Lucie West Plat No. 143, as presented.

DE 2 - Consider Ratification of Work Authorization # 4A-85-2006-R

Mr. Lawson presented the item, indicating it was a walk-on item and he was requesting ratification.

A MOTION was made by Secretary Doughney, seconded by Vice Chairman Ney and passed unanimously ratifying the actions taken relative to Work Authorization #4A- 85-2006-R regarding the connection of a gas line into the Lake Charles neighborhood, as presented.

District Manager Action Items

DM 1 - District Manager Annual Performance for 2020

Mr. Pickle presented the item and requested its consideration.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously selecting item "(b)" - Taking action to extend this Agreement for one additional year beyond its then-current term with respect to Condition 14 - Agreement Renewal of the District Manager's employment agreement.

Vice Chairman Ney praised Mr. Pickle and staff for an excellent job and noted that yesterday's financial presentation confirmed that.

DM 2 - Other Items/Updates

Mr. Pickle reminded the Board that they had previously approved holding off on shut­ offs for delinquent accounts until September. He was now recommending resuming the District's policy by moving forward with them.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci to resume shut-offs in September.

Discussion ensued regarding the state of the nation and how not much had changed. The Board Members also discussed the difference between shutting off service to a residential account versus a commercial account.

Secretary Doughney suggested resuming shut-offs for commercial accounts and waiting another 30 days before resuming residential shut-offs. Mr. Harrell advised  that was legally okay to do.

Discussion then ensued about notifying the delinquent residential accounts that their service will be shut off at the end of the month if payment is not received. It was also suggested that information be provided in the letter of agencies who may be able to assist them.

Secretary Doughney withdrew his previous MOTION, and was agreed to by Supervisor Graci, who had seconded the MOTION.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci, resuming September shut-offs for commercial accounts  and holding off on shutting off residential accounts for another 30 days. Upon being put to a vote, the MOTION carried unanimously.

Mr. Pierman advised that it was time to advertise an RFP for Annual Audit Services. He recommended selecting the entire District Board as the Auditor Selection Committee, adopting the audit criteria and directing staff to advertise the RFP for Annual Audit Services.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci and passed unanimously selecting the entire District Board as the Auditor Selection Committee, adopting the audit criteria and directing staff to advertise the RFP for Annual Audit Services.

Consent Agenda

Mr. Pickle presented Consent Agenda items CA 1 through CA 6 and recommended approval.

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations

CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for July 2020
CA  6  -	Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

A MOTION was made by Secretary Doughney, seconded by Supervisor Child and passed unanimously approving Consent Agenda items CA 1 through CA 6, as presented.

Supervisor Requests

Supervisor Graci asked if the District had received the harvester that was approved by the Board back in January. Mr. Hayden indicated there were delays due to the pandemic and he was hoping to receive the harvester by December.

Supervisor Graci then advised of the compliments he had recently received from other District residents and friends regarding District employees. He indicated it was  a direct reflection of the Supervisors, Mr. Pickle and all that contribute to the day-to­ day workings of the District.

Supervisor Child echoed Supervisor Graci's sentiments, praised the excellent financial report and thanked Mr. Pickle and staff for another year well done.

Secretary Doughney agreed it was another great year by Mr. Pickle and staff.

Vice Chairman Ney agreed with all the comments and asked about getting the microphones somehow fed into the phone system since there were some audible issues during the meeting. Mr. Pickle noted that the new building would have better access.

Mr. Pickle then indicated that the dedication plaque for the new building would cost between $1,000 and $1,500 and would be placed at the entryway of the  Board Room.

A brief discussion ensued regarding what language to put on the plaque.

K.	Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:33 a.m. There were no objections.

Regular Board Meeting Minutes Signature Page

Date Approvedw 1o(o/--ui