St. Lucie West Services District Workshop Meeting Minutes November 2, 2020, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on file.)

Board Members Present

Vincent D'Amico, Chairman - in-person Gregg Ney, Vice Chairman - in-person John Doughney, Secretary - in-person Dominick Graci, Supervisor - in-person

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Bill Hayden, Public Works Director/Assistant District Manager, SLWSD - in-person Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Laura Archer, Recording Secretary, Special District Services, Inc. ("SOS") - in person Also present in-person was District resident, Vio Mucota.
Guests Virtually Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all Supervisors were in attendance except Supervisor Everett Child.

Approval of Minutes
October 5, 2020, Workshop
October 6, 2020, Public Hearing & Regular Board Meeting

There were no revisions to either set of minutes.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Harrell at this time.

District Engineer
DE 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Lawson.

District Manager Action Items

DM 1 - Consider Resolution No. 2020-07 - Expressing Appreciation to Everett Child for his Dedicated Service to the District

Mr. Pickle presented Resolution No. 2020-07, entitled:

RESOLUTION 2020-07
RESOLUTION OF APPRECIATION OF THE BOARD OF SUPERVISORS OF ST. LUCIE WEST SERVICES DISTRICT TO EVERETT S. CHILD

Mr. Pickle read into the record an e-mail from previous Board Member, Wayne Smith, expressing his gratitude to Mr. Child for his many years of service to the District and for his guidance when Mr. Smith was first elected to his seat.

Mr. Pickle indicated they would be presenting Mr. Child with a plaque for his service. All the Board Members agreed that the recognition was well deserved.

DM 2 - Consider Resolution No. 2020-08 - Adopting a Fiscal Year 2020 Amended Budget

Mr. Pickle presented Resolution No. 2020-08, entitled:

RESOLUTION  NO. 2020-08

A RESOLUTION OF THE ST. LUCIE WEST SERVICES DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2020 BUDGET; AND PROVIDING AN EFFECTIVE DATE.

Mr. Pickle advised that adopting an amended budget was a state requirement and that it was very conservative. He also noted that a true-up version would be  presented to the Board once all the expenses had been processed for the previous fiscal year.

DM 3 - Status Report/Updates

Mr. Pickle noted that the completion of the curbing in the parking lot was expected this week, after which the asphalt would be addressed. He indicated that the project had been delayed due to rain.

Mr. Pickle indicated that they were trying to extend the term of the water  management bond, which could take several months.

Discussion then ensued regarding purchasing an additional parcel at the golf club for stormwater management to assist with stormwater issues in County Club Estates during heavy rain events.

DM 3A - Consider Acceptance of Change Order from PROTEC Arisawa for the Water Treatment Plant Reverse Osmosis Membrane Trains Maintenance Project

Mr. Pickle presented the item, indicating that additional parts were needed in order to complete the replacement of all the vessel seals within three RO Membrane Trains Project in the amount of $31,362. The project award was previously approved by the Board in July in the amount of $93,930. Mr. Miller explained that this was a safety issue and the additional expense was unforeseen until it was actually  opened  up. Mr. Miller noted that they would inspect these on a more regular basis to be sure the parts are in working order and do not pose a safety problem.

Supervisor Everett Child joined the meeting via conference call.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for September, 2020
CA 6 - Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

CA 7 - Surplus Items

Discussion ensued regarding Receivables and the District going back to shutting off water accounts for non-payment.

Supervisor Requests

Supervisor Graci asked if other communities were experiencing stormwater flooding besides Country Club Estates. A discussion ensued.

Chairman D'Amico asked what the status was for the change outs. Mr. Miller responded that they were 83-84% completed and that work had stopped due to COVID-19. He noted that he expected the project to be completed by the end of this fiscal year.

That concluded the requests from Supervisors.

L.	Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:48 a.m. There were no objections.

Workshop Meeting Minutes Signature Page

Date Approved

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