St. Lucie West Services District Regular Board Meeting Minutes January 5, 2021, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note:	This is not verbatim.	A CD recording of the Regular Board Meeting is available on file.)

Board Members Present

Vincent D'Amico, Chairman - in-person Gregg Ney - Vice Chairman - in-person John Doughney, Secretary - in-person Dominick Graci, Supervisor - in-person Viorel Mocuta, Supervisor - in-person

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Bill Hayden, Public Works Director/Assistant District Manager, SLWSD - in-person Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Gerard Rouse, Assistant Public Works Director, SLWSD - in-person Bob Lawson, District Engineer, ARCADIS-US, Inc. - in-person
Dan Harrell, District Counsel, Gonano & Harrell - in-person
Jason Pierman, Secretary/Treasurer, Special District Services, Inc. ("SOS") - via phone
Laura Archer, Recording Secretary, Special District Services, Inc. ("SOS")	- in­ person

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Regular Board Meeting to order at 9:01 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were present in-person.

Approval of Minutes
December 7, 2020, Workshop
December 8, 2020, Regular Board Meeting

The minutes of the December 7, 2020, Workshop and the December 8,  2020, Regular Board Meeting were presented for consideration.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci and unanimously passed approving the minutes of the December 7, 2020, Workshop, as amended, and the December 8, 2020, Regular Board Meeting, as presented.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Harrell had no updates at this time.

District Engineer
DE 1 - District Engineer Presentation of the 2021 Water Management Improvement Projects

Mr. Lawson Went over the 5 proposed projects:

Project Number 1 in Basin 2B;
Project Number 2 in Basin 2B;
Project Number 3 in Basin 4C;
Project Number 4 in Basin 7B; and
Project Number 5 in Basin N1/7A

A lengthy discussion ensued regarding the specifics of each project.

A MOTION was then made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously accepting the 2021 Water Management Improvement Projects Engineer's Report, dated November 5, 2020. as presented.

Mr. Lawson then advised that the Administrative building was almost complete. He noted that the landscaping had been completed and they were awaiting the landscape architect's sign off on the certification as well as a light pole delivery.

That concluded Mr. Lawson's updates.

District Manager Action Items

DM 1 - Consider Budget Amendment 2021-01 for the Utility Fund Carry Over Projects and Amendment 2021-02 for the General Fund Carry Over Projects

Mr. Pickle presented the item and recommended approval.

A MOTION was made by Secretary Doughney, seconded by Supervisor Mocuta and passed unanimously approving Budget Amendment 2021-01 for the Utility Fund Carry Over Projects and Amendment 20201-02 for the General Fund Carry Over Projects, as presented.

DM 2 - Status Report/Updates

Mr. Pickle referred to the Payment Options hand-out, indicating that there were now 7 options for paying utility bills. The newest option became effective in December, wherein payment is made through an app on your phone. It was noted that the app had been tested and was working well. This new payment information has been posted to the District's website.

That concluded Mr. Pickle's updates.

Consent Agenda

Mr. Pickle then directed the Board to the Aged Debt Accounts Summary handout. He noted that the majority of the figures on the page were manually input into the spreadsheet and a data entry error had been made to skew the figures.

Ms. Maldonado also noted that the percent difference on the last line was incorrect and indicated that she had reached out to the software company to determine why it had calculated the way it had. She was still awaiting a reply from them.

Mr. Pickle's attention was brought to Page 49 of the meeting booklet. A question arose as to why the cost of a 2020 Ford Escape was in excess of $44,000.   Mr. Pickle advised that this was typo and should have referred to not only the purchase of a 2020 Ford Escape, but also the purchase of a Ford Explorer, so the $44,000+ figure was for the purchase of 2 vehicles, not one, as indicated.

Mr. Pickle then presented Consent Agenda items CA 1 through CA 7 and recommended approval.

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for November, 2020
CA 6 - Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2021

CA 7 - Surplus Items

A MOTION was made by Supervisor Graci, seconded by Secretary Doughney and passed unanimously approving Consent Agenda items CA 1 through CA 7, as amended.

Mr. Pickle then brought up the FFCRA (Families First Coronavirus Response Act), asking the Board if they would authorize the 10-day paid leave for an additional 30 days.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously extending the FFCRA (Families First Coronavirus Response Act) for another 30 days from December 31, 2020.

Supervisor Requests

Vice Chairman Ney wished everyone a Happy New Year. Supervisor Graci wished everyone a Happy New Year as well. Chairman D'Amico praised District staff for a job well done.
That concluded the Supervisor Requests.

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:32 a.m. There were no objections.

Regular Board Meeting Minutes Signature Page

Ch

Date Approved