St. Lucie West Services District
Regular Board Meeting Minutes
May 4, 2021, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note:	This is not verbatim.	A CD recording of the Regular Board Meeting is available on file.)

Board Members Present

Vincent D'Amico, Chairman - in-person Gregg Ney - Vice Chairman - in-person John Doughney, Secretary - in-person Dominick Graci, Supervisor - in-person Viorel Mocuta, Supervisor - in-person

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Bill Hayden, Public Works Director/Assistant District Manager, SLWSD - via phone Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person
Bob Lawson, District Engineer, ARCADIS-US, Inc. - in-person Dan Harrell, District Counsel, Gonano & Harrell - in-person
Jason Pierman, Secretary/Treasurer, Special District Services, Inc. ("SOS") - in­ person

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman D'Amico called the Regular Board Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were present in-person.

Approval of Minutes
April 5, 2021, Workshop
April 6, 2021, Regular Board Meeting

The minutes of the April 5, 2021, Workshop and the April 6, 2021, Regular Board Meeting were presented for consideration.

A MOTION was made by Supervisor Graci, seconded by Secretary Doughney and unanimously passed approving the minutes of the April 5, 2021, Workshop, as presented, and the April 6, 2021, Regular Board Meeting, as presented.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Harrell had no updates at this time.

District Engineer
DE 1 - Status Report/Updates

Mr. Lawson advised that there had been an issue with ponding in the Magnolia Lakes community. He noted that it had been repaired and the residents were, once again, happy.

That concluded Mr. Lawson's updates.

District Manager Action Items

DM 1 - Consider MBS Capital Markets, LLC Agreement for Underwriting Services

Mr. Pickle presented the item and recommended approval.

A MOTION was made by Vice Chairman Ney, seconded by Supervisor Graci and passed unanimously approving the MBS Capital Markets, LLC Agreement for Underwriting Services, as presented.

DM 2 - 2020 Annual Drinking Water Quality Report

Mr. Pickle requested that the Board accept the report.

A MOTION was made by Vice Chairman Ney, seconded by Supervisor Graci and passed unanimously accepting the 2020 Annual Drinking Water Quality Report, as presented.

DM 3 - Status Reports/Updates

A discussion ensued regarding the FFCRA (Families First Coronavirus Response Act) and the office being closed. Mr. Pickle noted that the governor's recent order

might require that the District office open. He indicated he would review the order more thoroughly and determine what the District should do.

Mr. Pickle then addressed his upcoming retirement. He advised  that the Board wanted to perform internal interviews sooner rather than later and that the opening needed to be posted internally for 5 days. Mr. Pickle noted that he was planning on retiring in April 2022.

Supervisor Graci noted that looking externally for a replacement for Mr. Pickle would take time and that staff should obtain internal applicants for the next meeting.

Mr. Pickle noted his reasons for bringing in a new District Manager before December will allow them to get into the SEP IRA sooner and because they need to  be employed for 2 Januarys. Mr. Pickle also noted that it will also allow for 3 months of training, so they can be involved in the budget process.

Discussion ensued regarding holding shade sessions for interviews and what if a Board Member was interested in applying for the position. Mr. Harrell noted that the Board Member would need to resign early in the process in order to apply for the position.

The Board directed staff to advertise internally for the District Manager position.

A MOTION was then made by Vice Chairman Ney, seconded by Supervisor Graci approving the extension of the FFCRS (Families First Coronavirus Response Act) for another month.

Under discussion,  Vice Chairman Ney asked if the governor's order had any impact on the FFCRA. Mr. Harrell noted that the governor had extended the State of Emergency, but the latest order stopped local requirements, so it does not affect this.

Consent Agenda

Mr. Pickle presented Consent Agenda items CA 1 through CA 6 and recommended approval.

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for March, 2021
CA  6  -	Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2022

Board Meeting Minutes Signature Page

Date Approved

A brief discussion ensued regarding correcting the formula for a specific column that indicates a decrease of 200%.  Mr. Pickle indicated they would be deleting that column on future reports.

A MOTION was made by Secretary Doughney, seconded by Supervisor Ney and passed unanimously approving Consent Agenda items CA 1 through CA 6, as presented.

Supervisor Requests

Supervisor Graci noted that Mr. Pickle had been doing a great job and that the District should get his replacement ASAP.

That concluded the Supervisor Requests.

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:21 a.m. There were no objections.