St. Lucie West Services District
Workshop Meeting Minutes
August 30, 2021, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on file.)

Board Members Present

Gregg Ney - Vice Chairman - in-person John Doughney, Secretary - in-person Dominick Graci, Supervisor - in-person Viorel Mocuta, Supervisor - in-person

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Bill Hayden, Public Works Director/Assistant District Manager, SLWSD - in-person Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person
Jason Pierman, Secretary/Treasurer, Special District Services, Inc. ("SOS") - in­ person
Laura Archer, Recording Secretary, SOS - via phone

Guests Present (Sign-In Sheet Attached)

Call to Order

Vice Chairman Ney called the Workshop Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all Supervisors were in attendance with the exception of Chairman D'Amico.

Approval of Minutes
August 2, 2021, Workshop
August 3, 2021, Regular Board Meeting

There were no revisions to either set of minutes.

Mr. Pickle then introduced Trevor McCarthy and Ryan Smith from RAFTELIS, who made a presentation on the utility.

Mr. McCarthy noted that the purpose of the update was for the following reasons:

Determine revenue requirements
Monitor system trends and financial position
Support budget process
Rate covenant compliance
Promote full cost recovery
Identify potential future rate adjustments The results of the RAFTELIS analysis were as follows:
Project operating revenue margin 37% in 2022 and minimal decline during forecast period
Strong operating reserves
Projected coverage ratio - 134% calculated/110% required
Last rate increase effective fiscal year 2010
No rate increase proposed for fiscal year 2022

The Board Members were happy with the results of the analysis and had  no questions for Mr. McCarthy. Mr. Pickle thanked Mr. McCarthy for his presentation.

Public Hearing 1
Consider Resolution No. 2021-10 - Adopting the Budgets for the Fiscal Year Ending September 30, 2022, for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

Public Hearing 2

Consider Resolution No. 2021-11 - Levying a Non-Ad Valorem Assessment for Water Management Bonds, Operations and Maintenance Costs within the St. Lucie West Services District for the Period October 1, 2021, through September 30, 2022

The Board Members were aware of the 2 Public Hearings taking place at tomorrow's meeting and had no questions regarding the resolutions being presented for consideration.

Due to time constraints, Mr. Pickle proposed addressing Item OM 1 first.

DM 1 - Internal Interviews for the District Manager Vacancy

The three candidates left the room - Bill Hayden, Gerard Rouse and Josh Miller.

It was noted that no formal presentations would be necessary, just a Q&A session. Each candidate came into the room individually and was asked several questions.
After each candidate answered the Board's questions, the three candidates returned to the room.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Harrell.

District Engineer
DE 1 - Status Report/Updates

Mr. Pickle was not aware of any updates from Mr. Lawson.

Vice Chairman Ney excused himself from the meeting a this time.

District Manager Action Items

DM 2 - District Manager Annual Performance for 2021

Mr. Pickle presented the item, indicating that it was a stipulation of his employment agreement whether his performance is deemed "overall satisfactory." He noted that he had spoken with all but one Board Member individually and would do by tomorrow.

DM 3 - Consider Authorization to Approve General Liability Insurance and Workers' Compensation Insurance Provided by Preferred Governmental insurance Trust

Mr. Pickle presented the item, noting that the figures had been revised late Friday. The renegotiated prices for the upcoming fiscal year will be a 5.06% increase for general liability and a .56% increase in workers comp, which is significantly lower than anticipated.

The Board praised the renegotiating skills of all that were involved.

DM 4 - Consider SW077 Change Order #1 for the Water Main Bypass Project

Mr. Pickle presented the item, indicating that the originally approved contract was for
$588,800.	He indicated that the change order was reducing that amount by
$299,431.39 due to direct purchasing of materials, dropping the total project costs to
$559,802.29 and realizing a savings of $28,997.71.	The revised funding for the project will be as follows:

Total Available Funds for this Project:	$	588,800.00	
This Project:	289,368.62	
District Direct Purchase:	 	270,433.68	
Available Balance:	$	28,997.71	

DM 5 - Other Items/Updates

Mr. Pickle advised that the 2 Notices to Property Owners were posted to the District's website. The first is the Notice to Property Owners within the County Club Estates Development and the other is the Notice to Property Owners within the St. Lucie West Services District. He further indicated that the notices would be mailed to District residents on August 31, 2021, and would appear in the St. Lucie News Tribune on September 3, 2021. Mr. Pickle advised that the Public Hearings were scheduled for October 5, 2021.

Mr. Pickle explained the difference between the 2 notices and the bond maturity and amounts due over the period.

That concluded Mr. Pickle's updates.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for July, 2021
CA 6 -	Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions

There was no discussion regarding the Consent Agenda items.

Supervisor Requests

Supervisor Graci noted that the District's website needed to be updated because it had information that was no longer available. Mr. Pickle indicated staff would review it and get the information updated.

There were no further Supervisor Requests.

Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:36 a.m. There were no objections.

Worksho	Meeting Minutes Signature Page

Date Approved