St. Lucie West Services District Regular Board Meeting Minutes August 4, 2020, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note:	This is not verbatim.	A CD recording of the Regular Board Meeting is available on file.)

Board Members Present

Vincent D'Amico, Chairman - in-person Gregg Ney, Vice Chairman - in-person John Doughney, Secretary - in-person Everett Child, Supervisor - virtually present
Dominick Graci, Supervisor - virtually present

Staff Present

Dennis Pickle, District Manager, St. Lucie West Services District ("SLWSD") - in­ person
Josh Miller, Utilities Director/Assistant District Manager, SLWSD - virtually present Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Gerard Rouse, Assistant Public Works Director, SLWSD - virtually present Bob Lawson, District Engineer, ARCADIS-US, Inc. - in-person
Dan Harrell, District Counsel, Gonano & Harrell - in-person
Jason Pierman, District Treasurer, Special District Services, Inc. ("SOS") - virtually present
Laura Archer, Recording Secretary, SOS - virtually present

Guests Present (Sign-In Sheet Attached)

A.	Call to Order

Chairman D'Amico called the Regular Board Meeting to order at 9:00 a.m.

8.	Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were either in-person or in virtual attendance.

Approval of Minutes
July 6, 2020, Workshop
July 7, 2020, Regular Board Meeting

The minutes of the July 6, 2020, Workshop and the July 7, 2020, Regular Board Meeting were presented for consideration.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and unanimously passed approving the minutes of the July 6, 2020, Workshop, as presented, and the July 7, 2020, Regular Board Meeting, as presented.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Harrell noted the steps needed to be taken in order to move into the new building. He indicated that the contractor is requesting a temporary Certificate of Occupancy to move items from the old building to the new building and then the City would issue a final Certificate of Occupancy. Mr. Harrell indicated that the City wants assurance that the new building will be completed and recommended that the Board authorize the Chairman to execute an assurance of completion to the City of Port St. Lucie in order to secure a temporary and final Certificate of Occupancy.

A MOTION was made by Secretary Doughney, seconded by Vice Chairman Ney authorizing the Chairman, in consultation with the District Manager, District Engineer and District Counsel, to provide to the City of Port St. Lucie such assurance of project completion as the City may reasonably require in order to secure from the City a temporary Certificate of Occupancy for the new Administration Building, and thereby allow the District to relocate administrative personnel and office equipment to the new building while the District's contractor complete the new parking area and landscaping. Upon being put to a vote, the MOTION carried unanimously.

District Engineer
DE 1 - Consider Acceptance of New 20-Foot Access, Drainage and Water Management Easement and Abandonment of Existing Drainage Easements on the Watercrest ALF Site Approved Under Work Authorization WA 4B-15-1509- SU

Mr. Lawson presented the item and recommended approval.

A MOTION was made by Secretary Doughney, seconded by Vice Chairman Ney and passed unanimously accepting a new 20-foot access, drainage and water management easement and abandonment of the existing drainage easements on the Watercrest ALF site with the following two conditions: 1.) Acceptance of the new 20- foot access, drainage and water management easement, as proposed; and 2.) Abandonment of the District's other easement rights with respect to the property.

DE 2 - Consider Sisca Construction Services, LLC's Request for Change Order #2 Associated with Additional Work Necessary for Completion of the Administrative Building

Mr. Lawson presented the item and recommended approval.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci and passed unanimously approving the Sisca Construction Services, LLC's request for Change Order #2 associated with additional work necessary for completion of the Administrative Building and include the following Proposals:

Proposal 2 - Add marble sills to exterior window openings	 $ 2,714.00 Proposal 3 -Add booster fans to ERV-1 in storage room	$ 7,422.00 Proposal 4 - Install FPL service from transformer to building	$ 5,916.00 Proposal 5 - Add steel bollards inside dumpster enclosure	 $ 1,968.00 Proposal 6 - Phasing of site improvements to all early occupancy	 $ 15,000.00 Proposal 8  Additional cabinetry and glass screening	 $  7,202.00
Proposal 9 - Revisions to electrical outlets and circuitry	$  2,889.00
$ 43,111.00

for the not to exceed amount of $43,111, increasing the Sisca Construction Services, LLC contract to $1,633,976.00, budgeted as follows:	
General Fund Available Project Budget:	$	122,722.25	
Utility Fund Available Project Budget:	$	227,912.75	
General Fund Portion of This Project:	$	15,085.85	
Utility Fund Portion of This Project:	$	28,022.15	
General Fund Available Balance after Project:	$	107,633.40	
Utility Fund Available Balance after Project:	$	199,890.60	

District Manager Action Items

DM 1 - Consider Request to Advertise for a Public Hearing to Consider Adoption of the Proposed Addendum to the Drug-Free Workplace Policy

Mr. Pickle presented the item, indicating the Labor Attorney could make the presentation at the October Public Hearing, noting that he did not recommend changing the language regarding medicinal marijuana. He recommended approval of the advertisement of the Public Hearing.

A MOTION was made by Secretary Doughney, seconded by Supervisor Graci and passed unanimously approving the request to advertise for an October 6, 2020, Public Hearing to consider adoption of the proposed Addendum to the Drug-Free Workplace Policy, as presented.

DM 2 - Consider District's Holiday Schedule for the 2021 Calendar Year

Mr. Pickle presented the schedule and recommended approval.

A MOTION was made by Secretary Doughney, seconded by Supervisor Child and passed unanimously approving the District's Holiday Schedule for the 2021 Calendar Year, as presented.

DM 3 - Consider Resolution No. 2020-03 - Establishing the Fiscal Year 2021 Workshop and Regular Meeting Schedule and Location

Mr. Pickle presented the resolution and recommended approval by the Board.

A MOTION was made by Supervisor Child, seconded by Supervisor Graci and passed unanimously adopting Resolution No. 2020-03, as presented.

DM 4-  Other Items/Updates

Mr. Pickle advised that he had gone over all his updates the previous day.

Consent Agenda

Mr. Pickle presented Consent Agenda items CA 1 through CA 6 and recommended approval.

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for June 2020
CA 6 - Consider Approval to Transfer Funds for the R&R Account Requisitions for Fiscal Year 2020

A MOTION was made by Secretary Doughney, seconded by Supervisor Child and passed unanimously approving Consent Agenda items CA 1 through CA 6, as presented.

Supervisor Requests

Supervisor Child suggested posting a photo of the new Harvey Cutler installation on the District's website. Mr. Pickle noted he would take care of it.

Supervisor Graci thanked the District employees and management for their great work.

Secretary Doughney praised the excellent work by staff.

Vice Chairman Ney agreed with Secretary Doughney's comment, noting that the storm prep was good practice. He then asked Mr. Pickle about the status of the Governor's Executive Orders.

Mr. Pickle indicated there had been no change. Mr. Pierman clarified that the Executive Order not requiring in-person quorums was in effect until September 1st.

There was a brief discussion about how District workshops and meeting should proceed and there was a consensus of the Board to continue "as is."

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:33 a.m. There were no objections.

Regular Board Meeting Minutes Signature Page C
Date Approved	M[r2 I I1dJ