St. Lucie West Services District
Workshop Meeting Minutes
May 2, 2022, at 9:00 a.m.
VIA TELEPHONIC COMMUNICATIONS
DIAL IN TO: 1-877-402-9753 ACCESS CODE: 4411919

(Please note: This is not verbatim. A CD recording of the Workshop Meeting is available on file.)

Board Members Present

Vincent D'Amico - Chairman - in-person Gregg Ney - Vice Chairman - via phone John Doughney, Secretary - in-person Dominick Graci, Supervisor - in-person Viorel Mocuta, Supervisor - in-person

Staff Present

Bill Hayden, District Manager, St. Lucie West Services District ("SLWSD")- in-person Maddie Maldonado, Director of Office Administration, SLWSD - in-person
Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person Gerard Rouse, Assistant Public Works Director, SLWSD - in-person
Lisa-Marie Beans, Executive Assistant, SLWSD - in-person
Jason Pierman, Secretary/Treasurer, Special District Services, Inc. ("SOS") - in­ person
Laura Archer, Recording Secretary, SOS - via phone

Guests Present (Sign-In Sheet Attached)

A.	Call to Order

Chairman D'Amico called the Workshop Meeting to order at 9:00 a.m.

8.	Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
April 4, 2022, Workshop
April 5, 2022, Regular Board Meeting

There were no revisions to either set of minutes.

Public Comment

There was no public comment.

District Attorney
DA 1 - Status Report/Updates

Mr. Hayden was not aware of any updates from Mr. Harrell.

District Engineer
DE 1 - Consider Work Authorization No·. 7BN3-13·-0322-SU- between the District and 500 Stadium Business Center, LLC

Mr. Hayden presented the item, indicating that it was an applicatlon fo;r. the construction of a 3.36-acre commercial development on the northwest corner of- NW Peacock Boulevard and NW Stadium Drive, which is ·currently undeyetoped _,nd covered heavily with trees and vegetation.   ·	..  ·   .   •..   .·  .• .:

Mr. Hayden continued that the applicant proposes to construct two comrr:iercial buildings with associated driveways and parking spaces. The project site will utilize and connect to the existing water, sewer and reuse lines adjacent to the lost. He i;ilso indicated that staff recommends approval of the work authorization with the following
2. special conditions:

1.) All water, sewer and reuse improvements past the points of service shown on the plans shall be the responsibility of the applicant ?r subsequent owner; and

2.) All on-site drainage facilities including the proposed control structure shall remain in private ownership and must be the maintenance responsibility of the applicant or subsequentowne	· ·

There was no discussion regarding this item.

District Manager Action Items

·,.-,.

DM 1 - Consider Request to Advertise Public Hearings to Consider-(1) Adopting a Revised Employee Job Descriptions; and (2) Amending Chapter A.­ Ill, Rules of the District Regarding Positions, Qualifications, Compensation, Employment and Termination of District Employees	·

Mr. Hayden presented the item, indicating that the request was for 2 Public Hearings:
.	.

.

.

1.) Public Hearing 1 - adopting revised employee job descriptions, including the deletion of certain existing job descriptions anchhe.a_ddition ot,descri_ptions."tor.:ce"rtpin new positions. It was noted that the pay grade •Tanges for certain ]ob desoiipti9ns may change following completion of the wage and salary study currently· in- the process; and

2.) Public Hearing 2 - adopting an amendment to Chapter A-Ill, Rules of the District Regarding Positions, Qualifications, Compensation, Employment and Termination of District Employees, to add the position of Assistant Director of Office Administration - Human Resources to the list of "high ranking employees" as defined in Section 1 (a).

The Board had several questions which were addressed.

DM 2 - Consider Change Order #1 from Lawrence Lee Construction Services, Inc. for the WWTF Filter #2 Replacement Project

Mr. Miller presented the item, indicating that Lawrence Lee Construction Services, Inc. was hired by the District for the WWTF Filter #2 Replacement Project. He further indicated that this change order was being requested by the company for the relocation of the proposed electrical control panels in order to allow for better accessibility of the new filter controls. Mr. Miller noted that this change order would increase the contract from $998,000 to the not to exceed amount of $1,001,908.

A brief discussion ensued regarding the details of the change.

DM 3 - Other Updates

Mr. Miller advised of his receipt of the 2021 Annual Drinking Water Quality Report, indicating that there were no changes from last year's report. He noted that it would go out with the May billing and will also be posted on the District's website.

Supervisor Graci provided information regarding the Presidents' Council Meetings, indicating that their primary goal is to restart the communication process between HOAs, the community and city and county leaders. Discussion ensued regarding decisions that needed to be made regarding the details of these meetings and a start date.

Mr. Hayden advised of the Candidate Qualifying Period for election runs from noon on June 13, 2022, through noon on June 17, 2022. He suggested contacting the St. Lucie County Supervisor of Elections' Office for more information.

Mr. Hayden then distributed the Fiscal Year 2022/2023 Proposed Budget. There was a Board consensus to discuss the budget at the next meeting in June.

That concluded Mr. Hayden's updates.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects

CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for March, 2022
CA 6 - Consider Approval to Transfer Funds for the R&R Account, WCF Account and WWCF Account

There was no discussion regarding Consent Agenda items CA 1 through CA 6.

Supervisor Requests

Vice Chairman Ney requested a moment of silence for Jimmy Mobley who had recently passed away.

That concluded Supervisor Requests.

Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:23 a.m. There were no objections.

i
Date Approved

WorkshoR Meeting Minutes Signature Page