ST. LUCIE WEST SERVICES DISTRICT

BOARD OF SUPERVISORS’ REGULAR BOARD MEETING DECEMBER 2, 2025
9:00 A.M.

AGENDA
ST. LUCIE WEST SERVICES DISTRICT BOARD OF SUPERVISORS’ REGULAR BOARD MEETING
December 2, 2025
9:00 a.m.
450 SW Utility Drive Port St. Lucie, Florida 34986
CALL IN 1-800-743-4099 PARTICIPANT CODE 400494
Call to Order
Pledge of Allegiance
Roll Call
Approval of Minutes
November 3, 2025, Workshop
November 4, 2025, Regular Board Meeting
Public Comment
District Attorney
DA 1 –	Status Report/Updates
District Engineer
DE 1 –	Status Report/Updates
District Manager Action Items
DM 1 –	Consider Approval of Change Order #1 from Hydro Designs for Construction and Engineering Services for Injection Well #2
DM 2 –	Consider Approval of the SCADA System Software Upgrade Proposals from Integration Services, Inc.
DM 3 –	Consider Approval of the Telemetry Hardware & Software Upgrade Proposal from Integration Services, Inc.
DM 4 –	Consider Approval of Budget Amendment 2026-01 for the Utility Fund Carry Over Projects
DM 5 –	Consider Resolution 2025-08 – Annual District Goals and Objectives Report
DM 6 –	Reserve CDD Incorporation Status Update
DM 7 –	Auditor Selection Committee
Ranking of Proposals/Consider Selection of an Auditor
DM 8 –	Other Items
Consent Agenda
CA 1 –   Monthly Report on Public Works
CA 2 –   Monthly Report on Utilities Operations
CA 3 – Monthly Report on Capital Improvement Projects CA 4 –  Monthly Report on Billing and Customer Service CA 5 –  Public Information Officer Monthly Report
CA 6 –	Financial Statements for October, 2025
CA 7 –	Transfer Funds for the UC Account for Fiscal Year 2025 & 2026
CA 8 –	Surplus Items
Supervisors’ Requests

St. Lucie West Services District
Workshop Meeting
November 3, 2025, at 9:00 a.m.

(Please note: These minutes are not verbatim.	A CD recording of the Workshop Meeting is available on file.)

Board Members Present

Dominick Graci – Chairman – in-person Gregg Ney – Vice Chairman – in-person Jack Doughney – Secretary – in-person Diane Haseltine – Supervisor – in-person Kevin Dolan – Supervisor – in-person

Staff Present

Josh Miller, District Manager, St. Lucie West Services District (“SLWSD”) – in-person Gerard Rouse, Public Works Director/Assistant District Manager, SLWSD – in-person TJ Bayer – Assistant Utilities Director, SLWSD – in-person
Andy Bomjardim – Public Information Officer, SLWSD – in-person
Maddie Maldonado – Director of Office Administration, SLWSD – in-person Jason Pierman, Special District Services, Inc. (“SDS”) –- in-person
Laura Archer, Recording Secretary, SDS – via phone Stephanie Brown, SDS – in-person

Also present were Chuck Henry of the Reserve CDD and District residents Deane Piekara and Marianne Doughney.

Guests Present (Sign-In Sheet Attached)

Call to Order
The Workshop Meeting was called to order at 9:00 a.m.
Pledge of Allegiance
Roll Call
It was noted that all 5 Supervisors were present.
Approval of Minutes
October 6, 2025, Workshop
October 7, 2025, Regular Board Meeting

It was noted that Mr. Doughney’s name had been misspelled in the minutes of October 7, 2025, Regular Board Meeting.

Public Comment

Mr. Piekara welcomed Mr. Doughney back to the Board. He then referenced the office hours changing and asked if the District would now have Saturday hours. Mr. Miller indicated this would be discussed later in today’s agenda.

District Attorney
DA 1 – Status Report/Updates

Mr. Miller presented the report and noted that they would be calling into tomorrow’s meeting.

District Engineer
DE 1 – Status Report/Updates

Mr. Miller presented the report noting that the stormwater review had been completed for the Cashmere Starbucks.
DE 2 – Consider Work Authorization No. WA-7A-2509-SU between the District and Twenty Lake Holdings of Stamford, CT
Mr. Miller indicated that the next item taken on the agenda would be DM 2 – Reserve CDD Incorporation Status Update.
DM 2 – Reserve CDD Incorporation Status Update

Mr. Miller presented the report and indicated that a Project Tracker had been created but that the process was taking time.
Chairman Graci expressed his concern with the lack of progress and asked if the District had received any notice of additional ERCs for next year, which was required by November 1st.
Mr. Henry indicated he would address the ERC report with Mr. Fromm. Mr. Henry assured the Board that the Reserve CDD Board was 100% on board with it and indicated that the delay was in getting an engineer because of the RFP process. He further noted that Culpepper had been engaged.

Mr. Miller noted that the next step was the interconnects, which should be on track for next summer.

A lengthy discussion ensued.

At the conclusion of the discussion, Chairman Graci thanked Mr. Henry for attending today’s meeting and asked to have someone from the Reserve attend every meeting to which Mr. Henry agreed.

District Manager Actions Items

DM 1 – Consider Purchase of a Caterpillar 416 Combination Backhoe

Mr. Miller presented the item and noted that it was budgeted for 2026. He advised that this would replace the existing backhoe, which is 10 years old. The cost will be split between Underground Utilities and Stormwater. Mr. Miller noted that he expects to get half of the cost back when we sell the old one.

Chairman Graci asked if the language could be modified to indicate “front end loader and backhoe” to match the budget language? Mr. Miller indicated he would change the language.

Supervisor Haseltine asked why the Florida Sheriff’s reference to which Mr. Miller indicated that it allows the District to not bid because the Florida Sheriff’s Association already went through the process.
DM 3 – Consider Cancellation of Professional Services Agreement with
J.E. “Jack” Doughney, III
Mr. Miller presented the item indicating that since Mr. Doughney had been reappointed to the Board, we were seeking cancellation of his contract for professional services to the District.
The Board thanked Mr. Doughney for his services.

DM 4 – Consider Resolution No. 2025-07 – Adopting an Amended Budget for Fiscal Year 2025
Resolution No. 2025-07 was presented, entitled:
RESOLUTION NO. 2025-07
A RESOLUTION OF THE ST. LUCIE WEST SERVICES DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2025 BUDGET; AND PROVIDING AN EFFECTIVE DATE.

Mr. Miller noted that this was a true-up through September 29, 2025, allowing time for additional invoices from FY 2025 to be received and processed.

There were no questions from the Board regarding this item.

DM 5 – Other Items

Mr. Miller advised that there had been requests for earlier openings to accommodate customers who work. He noted that the District’s Administrative offer hours would change to 7:30 a.m. until 3:30 p.m., effective December 1, 2025. Mr. Miller noted

that on-call begins at 3:30 p.m. and most staff works from 7:30 a.m. until 3:30 p.m. Concerning Saturday hours, Mr. Miller indicated we are closed on weekends.

A brief discussion ensued.

Mr. Miller advised of the Annual Meeting to be held on December 10, 2025, beginning at 11:30 a.m.

Mr. Miller indicated that the District would have a new website next month and they were hoping for more traffic.

That concluded Mr. Miller’s updates.

Consent Agenda

CA 1 – Monthly Report on Public Works
CA 2 – Monthly Report on Utilities Operations
CA 3 – Monthly Report on Capital Improvement Projects CA 4 – Monthly Report on Billing and Customer Service CA 5 – Public Information Officer Monthly Report
CA 6 – Financial Statements for September 2025
CA 7 – Consider Transfer of Funds for the R&R & UC Accounts
Mr. Miller presented Consent Agenda Items CA 1 through CA 7 and asked if there were any questions.
There were no questions or comments regarding the Consent Agenda items.

Supervisor Requests

Supervisor Dolan welcomed Mr. Doughney back to the Board, indicating that it has been a pleasure serving with him, as well as the other Board Members.

Supervisor Haseltine welcomed Mr. Doughney back to the Board.

Vice Chairman Ney welcomed Mr. Doughney back to the Board and suggested going back to tablets instead of the current laptops, noting they were easier to work with.

Chairman Graci agreed with Vice Chairman Ney’s comment regarding tablets versus laptops and asked Mr. Miller to look into going back to them.

Chairman Graci also welcomed Jack AND Marianne back.

Chairman Graci thanked Messrs. Miller and Rouse for putting all the Reserve CDD information together.

That concluded Supervisor Requests.

Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 9:49 a.m. There were no objections.

Workshop Meeting Minutes Signature Page

Chairman/Vice Chairman		Secretary/Assistant Secretary Date Approved 	

St. Lucie West Services District
Regular Board Meeting
November 4, 2025, at 9:00 a.m.

(Please note: These minutes are not verbatim. A CD recording of the Regular Board Meeting is available on file.)

Board Members Present

Dominick Graci – Chairman – in-person Gregg Ney – Vice Chairman – in-person Jack Doughney – Secretary – in-person Diane Haseltine – Supervisor – in-person Kevin Dolan – Supervisor – in-person

Staff Present

Josh Miller, District Manager, St. Lucie West Services District (“SLWSD”) – in-person Gerard Rouse, Public Works Director/Assistant District Manager, SLWSD – in-person TJ Bayer – Assistant Utilities Director, SLWSD – in-person
Maddie Maldonado – Director of Office Administration, SLWSD – in-person Lisa-Marie Beans, Human Resources Specialist, SLWSD – in-person Searg Davidian, Assistant Public Works Director – SLWSD
Anderson “Andy” Bomjardim, Public Information Officer, SLWSD – in-person
John Fumero, General Counsel, Nason, Yeager, Gerson, Harris & Fumero, P.A. – via phone
Neako Villamil, District Engineer, Infrastructure Solution Services. – in-person
Jason Pierman, Secretary/Treasurer, Special District Services, Inc. (“SDS”) – via phone
Laura Archer, Recording Secretary, SDS – in-person Stephanie Brown, SDS – in-person

Also present were District residents, Deane Piekara and Marianne Doughney.
Guests Present (Sign-In Sheet Attached)
Call to Order
Chairman Graci called the Regular Board Meeting to order at 9:00 a.m.
Pledge of Allegiance
Roll Call

It was noted that all 5 Members of the Board were present.

Approval of Minutes
October 6, 2025, Workshop
October 7, 2025, Regular Board Meeting

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously approving the minutes of the October 6, 2025, Workshop, as presented, and the minutes of the October 7, 2025, Regular Board Meeting, as amended.

Public Comment

Mr. Piekara expressed his concern over terms in the proposals for the Reserve CDD. Mr. Miller noted that certain things were specified but that final say on the specs would need to be approved by both parties.

Thomas Malaca approached the Board noting that he was a retired bus driver for the St. Lucie County School District. He brought up the well on Bethany being of uneven ground with a large hole and asked if the District could level it off because it is used as a school bus turnaround. Mr. Miller noted that the District owns this property along with that section that is owned by the Commercial Association and he indicated that he would work with them on getting that repaired. Mr. Miller also noted that St . Lucie County buses were trespassing while using this property for this purpose.

District Attorney
DA 1 – Status Report/Updates
Mr. Fumero was no longer on the call, so Mr. Miller touched on several items in Mr. Fumero’s report.

Mr. Fumero got back on the line and indicated that he had provided language for “No Weapons” signage to be displayed during public meetings.

Discussion ensued, specifically regarding the fact that the statute refers to open carry of “hand guns” but nothing specific to long guns.
Mr. Fumero indicated that he was working with the City of Port St. Lucie on a stormwater easement agreement for the new City of Port St. Lucie Public Works Building site and for a ramp for the turnpike.
Chairman Graci advised that the District had not received the annual five (5) year build-out schedule identifying the number of ERCs, as outlined in Section 9b of the November 12, 2003, Amended and Restated Inter-Connect Agreement.

A MOTION was made by Chairman Graci, seconded by Supervisor Haseltine directing District Counsel to draft correspondence to the Reserve CDD regarding their failure to send the ERC Notice. The MOTION passed unanimously.

District Engineer
DE 1 – Status Report/Updates

Mr. Villamil gave an overview of his monthly report.

Chairman Graci pointed out Item #3 of the Engineer’s Report, indicating that the District wanted the plant and property and is worried about possible environmental violations. Mr. Miller indicated that they would look into getting an environmental study.

DE 2 – Consider Work Authorization No. WA-7A-2509-SU between the District and Twenty Lake Holdings of Stamford, CT

Mr. Villamil presented the item indicating that this was an application for the construction of an 8.54-acre small bay warehouse construction on Lots 4 and 5 located adjacent to 760 NW Enterprise Drive, which are all moderately to heavily vegetated at this time. All pretreatment requirements have been exceeded for the project site.

Mr. Villamil recommends approval of this work authorization with the following two special conditions:
All water, sewer, and reuse improvements past the points of service shown on the plans shall be the responsibility of the applicant or subsequent owner.
All onsite drainage facilities including the proposed control structure, remain in private ownership and must be the maintenance responsibility of the applicant or subsequent owner.

A MOTION was made by Secretary Doughney, seconded by Supervisor Dolan and passed unanimously approving Work Authorization No. WA-7A-2509-SU between the District and Twenty Lake Holdings of Stamford, CT, as presented.

District Manager Action Items

DM	1	–	Consider	Purchase	of	a	Caterpillar	416	Front-End Loader/Backhoe

Mr. Miller presented the revised abstract, as requested at yesterday’s Workshop.

A MOTION was made by Vice Chairman Ney, seconded by Secretary Doughney and passed unanimously approving the purchase of a Caterpillar 416 Front-End Loader/Backhoe for the not to exceed price of $102,500, which will be split between the Underground Utilities as follows:

Available Project Budget - $190,000; This Project Cost - $51,250; leaving an Available Balance of $138,750; and the Stormwater as follows:

Available Project Budget - $113,000; This Project Cost - $51,250; leaving an Available Balance of $61,750, as presented.

DM 2 – Reserve CDD Incorporation Status Update

The status update was provided in the meeting package and was discussed at length at yesterday’s Workshop.

There was no further action necessary on this time at this time.

DM 3 – Consider Cancellation of Professional Services Agreement with
J.E. “Jack” Doughney, III

A MOTION was made by Vice Chairman Ney, seconded by Supervisor Dolan cancelling the Professional Services Agreement with J.E. “Jack” Doughney, III, as presented. Upon being put to a vote, the MOTION carried 4 to 1 with Secretary Doughney abstaining.

DM 4 – Consider Resolution No. 2025-07 – Adopting an Amended Budget for Fiscal Year 2025

Resolution No. 2025-07 was presented, entitled:
RESOLUTION NO. 2025-07

A RESOLUTION OF THE ST. LUCIE WEST SERVICES DISTRICT ADOPTING AN AMENDED FISCAL YEAR 2025 BUDGET; AND PROVIDING AN EFFECTIVE DATE.

A MOTION was made by Secretary Doughney, seconded by Supervisor Haseltine and passed unanimously adopting Resolution No. 2025-07, as presented.

DM 5 – Other Items

Mr. Miller noted the new office hours effective December 1, 2025, 7:30 a.m. until 3:30
p.m. Mr. Miller indicated that if there was public outcry, they would go back to the current 8:00 a.m. to 4:00 p.m. office hours.

A brief discussion ensued regarding lunch breaks of which Mr. Miller would research further.

Mr. Miller reminded the Board of the December 10, 2025, Annual Meeting at 11:30 a.m.

Mr. Miller advised of the new District website that would have the same address but a new look, which has been advertised through e-mail and the newsletter. Vice Chairman Ney suggested a press release which will be looked into.

That concluded Mr. Miller’s updates at this time.

I.	Consent Agenda

CA 1 – Monthly Report on Public Works

CA 2 – Monthly Report on Utilities Operations

CA 3 – Monthly Report on Capital Improvement Projects CA 4 – Monthly Report on Billing and Customer Service CA 5 – Public Information Officer Monthly Report
CA 6 – Financial Statements for September 2025
CA 7 – Consider Transfer of Funds for the R&R & UC Accounts
Consent Agenda Items CA-1 through CA-7 were presented for Board consideration.

A MOTION was made by Secretary Doughney, seconded by Supervisor Haseltine approving Consent Agenda items CA 1 through CA 7, as presented. Upon being put to a vote, the MOTION carried unanimously.

Supervisor Requests

Secretary Doughney expressed his delight in how Chairman Graci stays on top of the Reserve and keeping everyone up-to-date on the status of projects.

Supervisor Haseltine noted she was glad Jack was back and thanked Mr. Piekara for running for the position; she hopes more people will step up.

Supervisor Dolan praised Mr. Miller and staff on the amazing reports and professionalism. He also recognized Mr. Piekara, appreciating his attendance and input.

Vice Chairman Ney welcome Jack back and gave a “hats off” to Mr. Bomjardim.

Chairman Graci welcomed Jack & Marianne back and praised everyone from the District Manager to the landscapers for the phenomenal jobs and that their work is noticed.
Chairman Graci wished everyone a Happy, Healthy & Safe Thanksgiving.

That concluded Supervisor Requests.

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:39 a.m. by Chairman Graci. There were no objections.

Regular Board Meeting Minutes Signature Page

Chairman/Vice Chairman		Secretary/Assistant Secretary Date Approved 	

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

DA 1	Status Report/Updates

Summary
This report is provided for your review and information.

Recommendation

Budget Impact
Project Number:	Available Project Budget: $0.00
ORG Number:	This Project: $0.00
Available Balance: $0.00

Moved by:

Seconded by:

Action Taken:

Board Action

JOHN J. FUMERO
Board Certified State & Federal Government & Administrative Practice Lawyer

E-MAIL ADDRESS:
jfumero@nasonyeager.com

OFFICE:
(561) 982-7114
FAX NUMBER:
(561) 982-7116
CELL:
(561) 315-4595

St. Lucie West Services District District Attorney's Report

November 14, 2025

Time Period October 18, 2025 – November 14, 2025

As SLWSD Counsel for the time period identified above, I and my team completed the following matters:
Completed Work:
Provided opinion to Maddie on Kidney Center request for signed guarantee of service (Nov 4, 2025).
Provided opinion to Lisa Beans re: uninterruptible power supply service contract (Nov 5, 2025).
In addition, we have the following items in work as of November 14th:

Pending Work:
Legal opinion regarding applicability of public records law to a vendor’s trade information (Nov 14, 2025).
City of Port St. Lucie 1E Easement Agreement – finalized agreement returned by City with edits on September 29th. As of Sept 29th, PSL will not agree to mutual indemnification. In discussions with Gerard.
Fountain maintenance agreement for SLW Commercial Assn.

Sincerely,

/s/ John J. Fumero John J. Fumero, Esq. For the firm
750 Park of Commerce Boulevard | Suite 210 | Boca Raton, Florida 33487 Telephone (561) 982-7114 | Facsimile (561) 982-7116 | www.nasonyeager.com
PALM BEACH GARDENS • BOCA RATON • FT. LAUDERDALE • PALM BEACH

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

DE 1	Status Report/Updates

Summary
This report is provided for your review and information.

Recommendation

Budget Impact
Project Number:	Available Project Budget: $0.00
ORG Number:	This Project: $0.00
Available Balance: $0.00

Moved by:

Seconded by:

Action Taken:

Board Action

MEMO

To: St. Lucie West Services District
From: Infrastructure Solution Services, an HR Green Company Subject: Monthly Project Status Report
Date of Status: November 14th, 2025

General
SLWSD and ISS have regular telecons and meeting discussions that are incorporated in the project statuses below.
SLWSD to communicate with ISS to provide direction and updates on IRSC and Reserve CDD projects.

Stormwater Review
Status: ISS previously received requests for development reviews for the following:
Cashmere Starbucks
Certification of As-Built work for Water & Wastewater Site Improvements
Mets MiLB Complex
Action
District Engineer Discussion / Consideration of Cashmere Starbucks Development Plan - SLWSD Engineer to discuss approval procedures with Owner- Developer – Agent.
District Engineer coordinating with EOR to certify Site Improvements conducted to South Florida Water Management District
Mets MiLB Complex currently under review, payments for WA and application have been received at this time.

Reserve CDD Engineering Evaluation
Status:
SLWSD Board approved the Task Order at their meeting on July 8, 2024.
ISS submitted a Preliminary Evaluation Report on Oct 11, 2024.
ISS submitted a draft Final Evaluation Report on Nov 19, 2024.
ISS attended the SLWSD Board meeting on Dec 3, 2024 and presented the Report.
Actions:
SLWSD and Reserve CDD Boards continuing negotiations for SLWSD to combine the Reserve system into the SLWSD system.

Page 1

ISS is on standby for question responses or additional Final Report comments from those negotiations. SLWSD staff to review and provide any comments on the draft report prior to ISS producing a final document.

DIW Civil/Site and Piping Improvements
Status:
ISS is in the process of preparing Final Design Documents to the District. This incorporates comments provided by the District for the 90% Design Submittal. The District has indicated they intended to self-perform a significant amount, if not all, of this proposed work.
Actions:
None

Water Treatment Plant Expansion Design Build Criteria Professional Services
Status:
ISS received Notice to Proceed on April 9, 2025
Project Kickoff meeting with SLWSD took place on June 24, 2025
ISS submitted a first draft of the design criteria on Sept 3 and received comments from the District on Sept 11. ISS will be meeting with the District staff to review their comments and develop a plan forward.
Project Team has reviewed SLWSD comments (received Sept 11) of the first draft of the design criteria. During this review, the Project Team identified additional data and operational information from SLWSD.
The District has since provided additional input via email on November 13th, 2025
Actions:
ISS to schedule site survey work.
ISS coordinating with HydroDesign to obtain their scope/fee for their support of the new production groundwater well design.
ISS is currently working to develop the design criteria details of each WTP unit process.
ISS Team members met with SLWSD the week of 9/22 to discuss next steps.
ISS Team members to review recently provided comments and input and incorporate/discuss accordingly.

Stormwater Infrastructure Engineering Evaluation
Status:
ISS has transmitted the Final Draft of the Stormwater Infrastructure Engineering Evaluation on October 30th, 2025 for District-use in future planning and budgeting.
Actions:
None

WWTP Aeration Piping Replacement
Status:

ISS received Notice To Proceed via signed TO on September 9th, 2025.
Actions:
ISS is continuing with drawing setup and design work for the aeration piping replacement. We expect to submit a 60% Design Submittal by end of November prior to the Thanksgiving holiday.
Control Structure 4B Weir Wall Replacement
Status:
ISS has submitted 60% Design Documents, including Drawings and Scope of Work Memorandum to the District on November 11th, 2025.
Actions:
District to review and provide comments for incorporation moving forward on the Design Documents.
Other
Through review of the District’s current Surface Water Management Policies and Procedures Manual, it was determined that certain tables within the manual utilized an outdated datum. Through discussions with Public Works, HR Green is converting the data to a newer datum that is commonly used throughout the industry and by the District.

At SLWSD’s request, ISS is in the process of preparing the following District System Future Task Orders:
Update Utility Standards - Future
WTP Onsite Potable Storage Assessment - Future
Concept Design & Cost Estimate for the WWTF Third Train - Future
WWTF Grease Collection System - Future
SLWSD System Wide Irrigation Modeling (10 HOAs+) – Future
Easement Evaluation & Preparation – Near Future

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
DM 1	Consider Approval of Change Order #1 from Hydro Designs for Construction and Engineering Services for Injection Well #2

Summary
Provided for your review and consideration is a change order from Hydro Designs LLC, a Florida-based company located in Riverview, FL.
The Board awarded the construction and engineering services for the Injection Well #2 Project (IW-2) to Hydro Designs LLC on May 6, 2025, Board Meeting for $394,000.00.
This change order is to increase this contract to $635,643.50. An Increase of $241,643.50.
This change order is a result of project delays in the amount of 103 days caused by Youngquist Brothers LLC, the construction contractor. Youngquist Brothers LLC has accepted a change to deduct their contract to accommodate this change order.
This will also increase Hydro Designs Contract duration out to the end of the Youngquist Brother LLC Contract which is February 15, 2026.

Recommendation
Staff recommend the approval of Change Order #1 from Hydro Designs for the price of
$241,643.50,	changing	the	existing	contract	not-to-exceed	price	from	$394,000.00	to
$635,643.50.

District Manager: Joshua C Miller
Public Works Director/Assistant District Manager: Gerard Rouse
Assistant Utilities Director: TJ Bayer
Chief Water Treatment Plant Operator: Rick Riniolo
Budget Impact
Project Number: SW098	Available Project Budget: $26,005,664.50
ORG Number: 5-38015		This Project:	$241,643.50 Available Balance: $25,764,021.00

Moved by:

Seconded by:

Action Taken:

Board Action

Change Order No. 01

DATE: PROJECT:

PURCHASE ORDER NO.: OWNER: CONTRACTOR: PROJECT MANAGER:

November 17, 2025
St. Lucie West Services District Injection Well IW-2 Construction 87320
St. Lucie West Services District Youngquist Brothers, LLC HydroDesigns, LLC

Description of Change:
HydroDesigns is requesting a 103-calendar-day extension of the contract with St. Lucie West Services District for engineering services. This request is due to Youngquist’s 103-calendar-day extension to complete the project. As a result, the engineering services will also need to be extended by an additional 103 calendar days.
The following Proposed Change Order is incorporated into the Contract by reference:
Based on the Time Extension granted to the contractor, HydroDesigns is requesting that the Contract for Engineering Services for IW-2 be extended by 103 calendar days, moving the Final Completion date to February 15, 2026. This extension would increase HydroDesigns' contract amount by 3.43 months (103 days) at a monthly cap of $70,450.00, resulting in a total not-to-exceed amount of $241,643.50 (calculated as $70,450.00 × 3.43 months).

Original Contract Amount:	$394,000.00
Previous Change Order(s):	0
Contract Amount Prior to this Change Order:	$394,000.00 Amount of this Change Order:	$241,643.50 New Contract Amount Including this Change Order: $635,643.50

Reviewed by:		Date:	 District Manager SLWSD/Joshua C. Miller

HydroDesigns agrees to perform the work described above in accordance with the specified terms and in compliance with the original purchase order – P.O. 87320 (attached). The changes under this Change Order are limited to a time extension not to exceed. Any adjustment to the contract sum or contract time resulting from this change in work, unless otherwise specified in this Change Order, shall be made accordingly. No additions or deletions to this Change Order are permitted without the written approval of St. Lucie West Services District. HydroDesigns accepts the terms and conditions stated above as the complete and final settlement of all claims related to this Change Order.
This Change Order is hereby agreed to, accepted, and approved by:

______________________________

Aimee Willis President HydroDesigns, LLC

Date:

November 17, 2025

ATTACHMENT:	SLWSD Purchase Order 87320 for Engineering Services for Injection Well 2

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REQUISITION

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AUTHORIZED SIGNATURE

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AUTHORIZED SIGNATURE	DATE

COMMENTS

ORDER

ST. LUCIE WEST SERVICES DISTRICT
450 SW UTILITY DRIVE PORT ST. LUCIE, FL 34986
(772)340-0220

DAJE

4/9/2025

PURCHASE ORDER NO,

87320

Josh Miller jmiller@slwsd.org

VENDOR	SHIP JO

Aimee Willis Hydro Designs PO BOX3535
Riverview, FL 33569

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geode33@ool.com

Josh MIiier

ST. LUCIEWEST SERVICES DISTRICT 450 SW UTILITY DRIVE
PORT ST. LUCIE, FL 34986 1772)340-0220
jmil/er@slwsd.org

SHIPPING METHOD	SHIPPING TERMS	SHIP VIA	PAYMENT	DELIVERY DATE
I FL Prompt Payment Act	04/09/202S

GL CODE	DESCRIPTION	QTY	UNIT PRICE	TOTAL

SW098 5-38015	Engineeling Services for Injection Well #2

Pursuant to Sealed Bid Proposals for RFP 2025-01

ADDITIONAL INFORMATION
RETURN EXECUTED PURCHASE ORDER AND PURCHASE ORDER TERMS 8. CONDfTIONS WITH W·
9. INSURANCE (IF APPLICABLEI. AND HUMAN TRAFflCKING AFFIDAVIT.
lhis PURCHASE ORDER constitutes a binding contract between the ST. LUCIE WEST SERVICES DISTRICT and lhe SELLER os named on the PURCHASE ORDERwhen accepfed by the SELLER. A CONTRACTOR relationship has been established under Secfion 448.095. Florido Stalutes.

By inilloling each page of the PURCHASE ORDER TERMS AND CONDITIONS. the SEUER acknowledgesreceipt. revi..w. and lull underslonding of Its content,, fvr!hermore, lhe SELLER agrees lo comply with lhe terms and conditions outlined herein. Initialing each
page signifies acceptance.

$	394,000.00 $

$

$

$

$

$

$

$

$

$

$ SUBTOTAL $ SHIPPING/HANDLING $
OTHER $
TOTAL! $

394,000.00

394,000.00

394.000.00 1

AUTHORIZED SIGNATURE		DATE

ST. LUCIE WEST SERVICES DISTRICT
DIID,..L.IA�S:::: non&:D T�DltC AtJn t""nMnlTlnllc

rvr;1;M,11: VI\UCI\ ICl'\IVlill ��u \;Vl�UlllV.. ill

This PURCHASE ORDER cons�lUtes a binding contract t>elween the ST.LUCIE WEST SERVICES DISTRICT (DISTRICT} and the SELLER as named on the PURCHASE ORDER when acceptedby the SELLER either byexpress aclmowtedgmenl or by commencement ofIWrk or shipment without reservations

INVOICES AND PAYMENTS.Tha SELLER shall st1bmlt a separate irwoice for each PURCHASEORDER or purchase relC!ase after each delivery.111\/oicesfor other than lump sum payments sh:!" be substantiated by adequate supporting document;ition,including anitemization of the da!e, hours expended, description of the delfVerable and if ajiplicable, lranspertationchargas, the bill oflooingand the fi'eight Waybill. The SELLER's invotc;es shall reference the DISTRICT's PURCHASE ORDER 0001ber and oligjnal iavoices (clearly marked 'Original') shall be ema�edto �,, ,i; , _. or maOed lo ACCOUITTS PAYABLE, St Lucie West Services Dislfict, 450 S.W.Ulifiy Drive, Port st. Lucie,A 34986.The
DISTRICT is e)(empl from Federal Excise lax, Transportalian Tax, and Slate Sales Tax. Do not include these taxas in your invoice.The SaLER shall submtt
a W-9 form before payment can beissued. The 6me al which payment shall be due n-om the DISTRICT shall be as set forlh in accordance with the State of Flonda Prompt Payment Acl The payment period shall be calculated tom the dale acceptable Invoicesarereceivedor the dategoods are received, whichever occurs l.ter. Penalttes Will not be paid.
INDEMNIFICATIOt4 ANO HOLD HARMl!.ESS. SELLER agrees lo indemnify, defend, arid hold harmless, the DISTRICT, its officers, agents, and employees from, and against any and all claims, actions, liabilities, lossesand expenses including, but nQt limijed lo, attorney's fees for personal, economic, or bodily
injury, wrongful death, loss of or damage.to property, at law or in equity, which may arise or may be alleged to have risen from the negligeo! ,els, errors,
omissions Of other wrongful conduct of saLER, agents, laborers, Sllbcortractors or olher personnel entity acting under DISTRICT control in connection with the SELLER'Sperformanoe of seivices under this PURCHASE
ORDER.To that extent, SELLER shall pay all such claims and losses and shaU pay all such costs and judgmerts�ich may issue fi'om any lawsu� arising from such claims and losses inclucting wrongful termination or allegations of discrimination or harassment and shall pay al costs and attorney's fees expended by the DISTRICTin defense of such claims and losses, Including appeals.Thal the aforesaid hold-harmless agreement by SaLER .shall apply lo all d3mages and claims ror damages of everykind suffered,or alleged to have
been suffered, by reason of ariy of the aforesl'id operations of SB.LER or any agent laborers, subcontractors, or employee of SELLER regardless of whether or not·suchinsurance policies shal'havebeen determined tobeappliGable to any of such damages or claims for damages.SB.LER shall be held responsible for any violation of laws, rules, regulations, or ordinances affecting in any way the conduct of all people engaged in or the materials ormelhods used by SELLER on performance of this PURCHASE ORDER.This indemnification shallmive the termination of l!Jls PURCHASE ORDER. Notwithstanding anything lo the contrary conlaiied herein,nothing in lhis PURCHASE ORDER shaUbe deemed a waiver of the DISTRICT's soveniign immunity or a waiver of any imitations on the DISTRICT'sfiability as providedin Florida Statiie768.28,as amended.
TERMINATION FOR DEFAULT. DISTRICT may, by written notice of default mailed lo SEUER, terminate this PURCHASE ORDER, in 1M1ole or in part:(f) immedi.ilely,for failure of SB.LER to deliverthe goods or to supply the sel'/ices wfttiin u,e Ume specifed herein; (2) for failure of saLER to perbrm any of the provisions of this PURCHASE ORDER; or for failure of SELLER to make sufficient progress in the wort< under this PURCHASE ORDER, so as to endanger, in DISTRICT's sole opinion, the timely and proper performance of DISTRICT'sconlraclttalobligations to others;(3)because of defects in supplies, wort<manship or quaf'i!y, or because services or products furnished are not ln accordaflCe. with approve6 samples or specifications issued in connection herev.ilh, or jf performance by SELLER is prevented by causes beyond' SB.LER's control, or if SB.LER fais to comply with the other terms and concitions of lhis PURCHASE ORDER, or if SELLER is bankrupt, insolvent or has a receiver appointed tir �; or (4) immediate�, if SELLER has faHod to perform, in Whole or fn part, under another DISTRICT PURCHASE ORDER, Contract, or agreement, which, in the sole opinion of the DISTRICT,places the

DISTRICTinfearlhat SELLER wihnotbe able to perform mderthis PURCHASE ORDER. However, under (2) and (3) above, lenn1nation shall occuronly after SB.LER's failure to cure such defaUlt within seven (J) days after DISTRICT sends notice lo SELLER.
TERMINATION FOR CONVENIENCE. The DISTRICT may terminate this PURCHASE ORDER wUh or without cause at any time for convenience upon thirty (30) i;alendar days prior W11ten notice to tile SELLER. In lhe event of termination for convenience, the DISTRICT shall compoosate lhe SELLER for all aulh01ized and accepted deliverables. The DISTRICT shaH be relieved of aU future obfigations hereunder, inducting but not lmited lo lost profits and consequential damages, under this PURCHASE ORDER. The DISTRICT may withhold an payments to the SELLER for such worlc mm such �me as the DISTRICT detennines the exact amount due lo the SRLER.
RECORDS RETENT10NIAUDrr.The SELLER shall maintafn all records,books and documents pertinent to the performance of this PURCHASE ORDER in accordance with generally accepted accountw,g principles cons1shmtly applied. The DISTRICT shafl have inspectionand;iudlt rights tosuchrecords for aperiod of 5 years fi'om final payment under this PURCHASE ORDER.Records relating to any legal disputes arising from performance trider lhts PURCHASE ORDER shall be made available until final disposftion.
NON-DISCRIMINATION. The SELLER hereby assures that no person shall be excluded on the grounds of race, color, religion, pregnancy, national origin, handicap, ;ige,marital status,orsex, fromparticipation in,denied the benefitsof, or otherwise be subjected to dlscrimination rn any ac5vity hereunder. The SB.LER shall take aq measUfes necess;uy to effectuate these assixances.
DISCRIMINATORY, CONVICTED, AND ANTITRUST VIOLATOR SELLER
LISTS. SELLER certifies that neither itno,its affifiates,as defined in the·statutes below, have been placed on the discriminatory SELLER list under section 287.134, Florida Statutes; the convicted SELLER Hsi under section 267.133, Florida Statutes; or the antitrust violator saLER list under seclion 287.137, Florida statutes. Absent certain conditions under these statutes, ndher tllntractors nor their affiriates, as defined in lhe slab,Jles,Who have-been placed on such nsts may submit a bid, proposal, or reply on a conlract lo provide any goods or se,vices lo apublic enlily: may not submit a bid,proposal, orreply on a conl,acl with apublic entity for 1he conslrttction or repair of a public building or public work;may not submltbids,proposals,or replies on leases ofreal property to a public enbly;may not be awarded or perform work as a contractor, suppffer, subcontractor,or consultant under a contract withany public enbly:and may not transact business Wllh any public entity.
SCRUTINIZED COMPANIE$._ 1) The SELLER certifies that ii and Its subcontractorsarenot on the Scrutirized Companiesthat Boycott Israel List and
�e not engaged in the boycott of Israel. Pursuant to section 287,135, Florida Statutes,!he DISTRICT may immediately lerminale this PURCHASE ORDER al Its soleoptionif the Flf!Tl orany ofits Sllbcontractors are found to have submitted a false certification; or iflhe SELLER or any ofils subcontractors,are placed oo
theScrutinized Companies thatBoycott Israelu�t or iG 8!lgagod in11\o boycott of
Israel during the term of!hisPURCHASE ORDER. 2)If!his PURCHASE ORDER is for one milion dollar. or more, Iha SELLER certifies lhal it and its subcontractors are also not on the Scrutinized Companies with Aclivfties A1 Sudan List, Scrutinized Companies with Actillllies in the Iran Petroleum Energy Sector Lisi,or engaged jn business operations in Cuba or Syria as idenfified in Section 287.135,Florida Statutes. Pursuant to Section 287.135, the DISTRICT
may immediately tenninate this A11ooment at its sole option if the S8.LER, or any of Its subcontractors are found to haVe submitted a false certffication; Qr if the SB.LER or any of its Sllbcontractors are placed oo the Scrutinized Companies With Activitiesin SudanLis� or Scrutinized Companies WithAcMies
in the Iran Pelrolellll Energy Sector Lisi, or -are or have been engaged with

Paga1 of3

INITIALS: .6.BW

busTness operatiqns in Guba or syna during the term of this PURCHASE ORDER. 3) The Contractor agrees to observe the above requirements for applicable subcontracts entered into for lhg performance of work under this PURCHASE ORDER.4)The SELLER agrees that!he certificationsinthis seclion shall be effective and relied upon by the DISTRICT fur the term of lllis PURCHASE ORDER, including any and all renewals. S) The SELLER agrees that if it or any ofits subcontractors' status Changes In regard lo any cerllficaHon herein, the SELLER shall Immediately notify the DISTRICT of the sama. 6) As provided in Subsection 287.135(8), Florida Statutas, if federal law ceases lo a11thorize the above-staled contracting prohibilions then they shall become
inoperative.
DISTRICT'S TAX EXEMPTION. The SELLER shall not utilize the DISTRIGrS exemption certificate number issued pu-suant lo Sales and Use Tax Ll!W, Chapter 212, Florida Slah.Jles, When purchasing materials used to Mfill Its-contractual obligations withthe DISTRICT.The SELLERshall be responsible and liable for, the payment of all applicable FICNSocial Security and ottier taxes
resulting from this PURCHASE ORDER.
ASSIGNMENTIGIJARANTOR, SELLER shall no! delegate, sUblet, or subcontract any duties nor assign any rights or claims mder this PURCHAsE ORDER, witnoul the prior express written consent oflhe DISTRICT. Failure lo comply with the provfsions in lhis paragraph shall affect, at the option of Iha DISTRICT. a cancehalion of lhe DISTRICT's obligations hereunder. If SELLER sells an or a majority of Its .shares,merges with, or otherwise is acquired by or unifies with a third party, it shall nofify the DISTRICT Withln ten (10) days.
�DMENTS. This PURCHASE ORDER may be amended or rescinded only
with the written approval oflhe parties hereto.
CONTRACT. When a formal contract has been entered into by the DISTRICT
-and the SB.LER, the terms and conditions included in that contract shall have preferenoe, and this PURCHASE ORDER is lssued solely lo encumber funds andbr payment purposes.
COMPUANCEILICENSES. The SELLER, its employees, subcontractors or assigns, shall obtain, at its own expense, an licenses, permits and other authorizations necessary to comply with all applicable federal, slate and local laws and regulations relating to the performance of lhe PURCHASE ORDER.. SELLER will comply with all requirements of28 C.FR § 35.151.
APPUCABLE lAWNENUE, The laws of the Stale of Florida shall govern all aspects ofthe PURCHASE ORDER, including but notlimitad lo the provrsloos of the Florida Uniform Commercfal Code, Chapters 671-679, Florida stalules, for any terms and conditions not speciieany staled in thisPURCHASE ORDER.In the event it is necessary for either party to initiate legal action regarding the PURCHASE ORDER, venue shall bein the N'1neteenlh Judicial Circuit,in and for StLucie County, for claims under stale law, andin the Southem District ofFlorida for any claims which are Ju�Uiablein federal court.
SHIPMEN·TUNOER RESERVATION PROHIBITED.SELLER is not authorized
lo ship lhe goods with any reservations and no tender of a bill of lading will substitute .is a lender of the goods.
DELIVERY TERMS & TRANSPORTATION CHARGES..Mvery ts 'F.OR
Destination' unless delivery terms are otherwise specified in,the PURCHASE ORDER. If the DISTRICT agrees in Writing to reimb1.1rse SELLER for transportation costs,the DISTRICT shall have the rtghl lo designate the method of shlpment. 1h eilher case, the blle and all risk of loss of the goods shall remaln with the- SELLER until the goods are received and accepted by the DISTRICT, Rejected materials win be returned to the SELLER at the SELLER's rliik and
e,cpense. S8.LER shall promptly notify DISTRICT of deliVeries that require special handling and/or assistance for off-loading. VENOR'S failure to prompUy notify DISTRICT concerning thistype of delivery shall resi.At in balinglo SELLER ofany resulfing re-delivery, storage, or handling charges.
Unless otherwisespecified,alldeliveries are tobe made during the hours of8:00 a,m.to 3:00p.m,,Moriday thro1.1gh Friday, excluding holidays.

INSPECTION. DISTRICT shall have a reasonable periQd after receipt lo inspect goQds and services suppfred and lo reject (in 'M!ole or in part), or lo retain (ih whole or inpart) s11bject lo a claim for damages, suchgoods and serviros as are in its judgement defectiVe. G(Jods ejected and goods supplied in excess of quanliffes specified in the PlJRCHASE ORDER ma� be returned at SELLER's
risk and expense for credit or replacement alDISTRICT's option, anct allhilndling and transportation expenses both ways shall be assumed by SRLER. Paymenf
for, or use of, any or .all the good$' or services supplied hereunder $hall not constitute acceptance or watver Qf defects by the DISTRICT.
SELl.fR TO PACKAGE GOODS. SELLER win package goods in accordahce with good commercial practice. Each shipping contafner sti.ia be clearly and pe1111anenlly marked .is follows: (1) SELLER's name and address; (2) consignee's name,address and Purchase �der;(3) container nl.fflbi:f and total number ofoonlainers, e..g.box1 of 4boxes-; and (4) the nl.kl1ber oflhe container bearing the packing slip. SELLER shall bea, the cost of packaging unless otheraise specified in the PURCHASE ORDER.
QUANTITY. The specific quantity ordered must be delivered in full md not be changed wilhout the OISTRICT's prior consent in writing, Air{ unauthorized quantity receivedis-subject lo the DISTRICT's rejection tllld reh.Jm at SELLER's 8l(pense, No allowances for trade practioes will be accepted uriess e)(pressly
agreed le>by DISTRICT in writing.
LIABILITY -COPVRIGHT/PATENTrTRADEMARK.SELLER shallsave and'hold harmless tt,e DISTRICT,tts employees and agents from liability furinfringement ofany United States paten! trademark, or copyright 1br, or onaccolr1t of, the use of any pr<1ducl sold to the Distri�I or used fn the performance ofltis order.
MATERIAL SAFETY DATA SHEET. The SELLER agrees lo flmish the DISTRICT wilh a current Material Safety Data Sheet (MSDS) on or beti-e deWvery of each and every hazardous chemical or substance purchase<! which is classified as lo)()o under Florida law, Appropri;ite labels and MSDS's shall be provided for all shipments.Send MSDS's and other pertinent data lo:St. Lucie West Serviees Dlstrict, DIstrTct Manager, 450 S.W.Utility Drive, Port Sl Lucie,FL 34986.
COMPENSATION/CONSIDERATION. The tolal consideration for all wor1< requiredby the DISTRICT pursuant lo the PURCHASEORDER shall not exceed the amount indicated on the PURCHASE ORDER. Such amount includes all expenses theSELLER may incur and therefore no additional compensati011 shall be at�horized. The SELLER, by executing the PURCHASE ORDER or by
commencement of work v.;th0ul reservations, certifies to lruth-in-negotiation, specifically, tt,at wage rates and other factual unit costs supporting the consideration are accurate,complete and current at the time of contracting.
INSURANCE.The SELLER shall procure and maintain, through lhe term of this PURCHASE ORDER, insurance coveragG retleeling, at -a minimum, general liability, $1,000,000, each occurrence, $2,000,000, aggregale, automobile liabifily, $1,000,000 combined single limit, workers· compensation insurahce, each accident, $500,000, each em�oyee, $500,000,policy limit, $500,000. The
coverage required shall extend lo all employees and subcontractors of the saLER. The SELLER must provide a Certificae of Insurance completed in full,
indicating the producer,insured, carrier's name, policy numbers and effective and expira6on dales of each type ofcoverage required. The Certificate of Insurance shall be signed by an authorized representative and shall Identifythe DISTRICT asadditional instnd AND certificate holder SELLER'scoverage must bepnmary and non-cortributory to any other insurance mainrained by the DISTRICT, as required,No work is authorized un6I such time as the DISTRICT has reoe(ved a Certificate ofInsurance in compliance with theabove requirements.TheSELLER
shall notify lhe DISTRICT in writing al least 3() days before any modification,
cancellation, or non-renewal of the required insurance poHcies. Reference Chapter 440, F.S., for workers' compensation requirements for employers. A
�Jtificale of election to be exempt is reqtrired if exempt from workers' compensation requirements.

P11gct2 of3	INITIALS: 6.8\/V

OWNERSHIP. The DISTRICT shall retain exclusive tiUe, copyright and other proprietary rights in all wo!k Items,including, but not limited to,.a/I documenl$, technical reports, research Mies, scientific lkta, computer programs, including the sourceandobject code,which are developed, created or olherMse originated hereunder by the SELLER lllder this PURCHASE ORDER. The SELLER shall
grant to the DISTRICT a perpetual, non- transferable,non-exclusive right to use any proprietivy software,if ar11. Alty equipment purchased by the SELLER with DISTRICHmding shallbe returnedandtiHe lransferred tom the SELLER to the DISTRICT upon expiration ortermination ollhe PURCHASE ORDER.
INDEPENDENT OONTRACTOll The SELLER shall be cons dered an independent con!raotor and nothing in this PURCHASE ORDER shall be i11;erprated to establish an,y relationship other than that of ;ri lndepe11dent contractor between the parties. and their respective employees, agents, subcontractors or assigns, during or anec the term oflhe PURCHASE ORDER. Bothparties arefreelo enterinto contracts withotherparties for similarservices. The DISTRICT assumes no duty YAth regard lo the supervision of the SELLER
and the saLER shall remain solely responsiblefor COlllpriance·wilh all safety requremen!s and for the safety of all persons and property at the site of performance under the PURCHASE ORDER In theevent lhe SELLER is a sole proprietor, the SB.LER is responsible for submitting legally required reli.!ms lo the Federal Govemme,t,
SEVERABILITY. Should any term or provision of lhis PURCHASE ORDER be held, lo any extent, invalid or Un8{1forceable, as against any parson, enlity or circumstance duririg the term hereof,by force ofany statute,law,orruling of any forum of competent jurisdictioo, suchinvalidity shall not affect any other term or provisionof thisPURCHASE ORDER, tolhe eldentthatthePURCHASE ORDER shall remain operable, enforceable and in full force and effect lo Hie extent pem1ltted by law.
DISPUTES. In the event a dispute arises wtich cannot be resohled between, the parties shallhave the option to submit to nonbimling mediation. The medfator or 111ediators shall be impartial, shaU be selected by the parties and the cost of the
medialron shall be borne equally by the parties. The mediation proce$S shalt be
confidential to the extent permitted by law.
E.VERIFY. A public agllflcy or a conl�ctor or subcontractor thereof may not enter into a contractunless each party to the contractregisters with ahd uses the E-Verify system. Sec. 448.095 {SXa), Florida Statutes. Pursuant to Section 448.095(5),Florida Statutes, the CONTRACTOR shall 1) Register with and use the E-Verify system to verify the work iltllhorization status of all new!y hired employees andrequire an subconlraclors {providing servicesor receiving funding under thisPURCHASE ORDER) lo r99ister with and use the E-Verify system to verify the work authorization status of all' the subcontractors' newly hired employees 2) Secure an affidavit tom al subcontractors (providlng seivlcesor receiving fundlng Under this PURCHASE ORDER) slating that the subcontractor does not employ, PURCHASE ORDER with, or S\I0con!ract With an 'unauthorized alien' J) Maintan copies of all subcontractor affidavits for the dUraHon of this PURCHASE ORDER and providelh0 same to lhe SLWSD upon request 4) Comply fully, and ensure all of its subcontractors comply fully, with Section 448.095,Flortda Statltes 5)Be aware that a vfolalion of Section 448.09, Florida statutes {Unauthorized aliens; employment prohibited) shall be grounds fortermination oflhis PURCHASE ORDER,
PUBLIC RECORDS. SB.LER agrees to comply 'f<ith Florida Statute� regarding public records and specifically agrees to 1) Keep and maintain poolic records requlred by the DISTRICT fn order lo perbrm the so!Vice. 2) Upon request tom the DISTRICT, provide the DISTRICT with a copy of the requested records or allow the records to be inspected or copied w,1hin a reasonable time at a cost that does not exceed the cost provided for by Florida Statutes. 3) Ensure that public records lhat are confidential or exempt from public records disclosure req,,1iremenls are not disclosed except as authorized by law br the duration of this PURCHASE ORDERand following completion oi this PURCHASE ORDER if the SELLER does not transfer the records to the DISTRICT. 4) Upon termination of this PURCHASE ORDER,SB.LER shall transfer, atno cost to the

DISTRICT, all public records in possession of the SELLER and destroy any duplicate�Mc records if any. SELLER shall transfer th.a public records in a formal that is oompatible wlh the information technology systems of the DISTRICT.
IF THE SELLER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS PURCHASE ORDER, PLEASE CONTACT THE DISTRICT'S CUSTODIAN OF PUBLIC RECORDS
Madeline Maldonado, St. L(!Cie West Services District, Main# (772) 340-0220
�xt. 101 or mmaldonado@shvslf,org,or mail;4�0 S.W. UTILITY DRIVE,PORT
ST. LUaE, FLORIDA 34986:,
HUMAN TRAFACKING AFFIDAVIT. Pursuant to F.S. 448.095, the SELLER
certifies that il complies wilh the r�uirements of F.S. 7B7.06(13), that the SaLER does not use coercion for labor or services.Additionally,an attestation providedby the DISTRICT must becompleted by a, officeror representative of a non-governmental entity that is exect�ing, renewing, er extenong a contract, including the PURCHASE ORDER,with the DISTRICT.

INITIALS: l'\2:iW

Pags3of3

St. Lucie West Services District
Board Agenda Item
Tuesday, May 6, 2025
Item
DM 5  Consider Approval of Proposal from Hydro Designs for Construction and Engineering
Services for Injection Well #2

Summary
Provided for your review and consideration is a proposal from Hydro Designs, a Florida based company located in Riverview, FL.
The Board awarded the construction of a new injection well (IW-2) to Youngquist Brothers LLC at the April 8, 2025� Board Meeting. FDEP requires engineering testing, monitoring, and reporting throughout this project.
These required services were advertised as RFP 2025-01 on our website and in the newspaper. Only one sealed proposal was received: Hydro Designs for $394,000.00.

Staff have used Hydro Designs in the past and recommend approval of this proposal.
APP	VED
by the
Board of Supervisors
Date:	5",6 •2035
lniv	
Recommendation
Staff recommend the approval of the proposal from Hydro Designs for the not-to-exceed price of
$394,000.00.

District Manager: Joshua CMi/ler
Public Works Director/Assistant District Manager: Gerard Rouse
Assistant Utilities Director: TJ Baver
Chief Water Treatment Plant Operator: Rick Riniolo
Budget Impact

Project Number: SW098
ORG Number: 5-38015

Board Action

Available Project Budget: $26,399,664.50
This Project:	$394,000.00 Available Balance: $26,005,664.50

Moved by:	Seconded by:	Action Taken:

April :21, 2025

Mr. Joshua C. Miller
Di trict Manager
St. Lucie West .Services District
450 SW Utility Drive Port St. Lucie, fl 34986

RE:	St. Lucie West Services District Water Treatment Plant
Request for Propos;,:il RFP 2025-01
DEP UIC Permit No.; 206302-006-UC/lX
WACS Facility ID: 94184
Proposal for Class I Injection Well {IW-2) Services During Construction (SDC) and Comofiance with FDEP Permit Package· UIC Permit N1,.: 206302-006-UC/lX
Hy�lr•:>Designs Job No.; SLW 2025-03

HydroDesigns- ("CONSULTANT") respectfully submits this proposal to perform for St. Lucie West Services Ofstrict ("OWNER") the Services described below for the Pmje.ct identified above. The Proposed Services shall be performed rn accordance with the provisions of Request for Proposal No, 2025-01 Contract Docunients and this proposar dated April 21, 2025, between CONSULT.L\NT and the OWNER.
Project: Hydrogeologic and Engineering Services du1ing Construction (SDC) for construction and testing of Class I Injection \/\/ell (!W-2) and Class I Injection Well {IW-2) Final Completion Report.
Contracted Services under this are set forth in Appendix A-1: Proposed Task Order Contracted Services, attached hereto; and incorporated herein by reference.
Compensation for the proper perfo1·mance of the Contracted Services under this Proposal is set forth in Appendix A-2: Proposed Task Order Compensation and Payment, attached hereto and incorporated herein by reference.
4 Contract Award and Notice to Proceed (NTPJ: April 21, 2025.
Time of Performance: Refer'"nre to the c!tt.acllecJ COfllSULTANT proposal (Appendix A-1) anrt schedule contained therein. Milestones: 6 rnonths frorn NTP.
Special Terms and Conditions: None
Consultant Key Personnel: HydroOesigns: Project Manager, Aimee Willis (813- 610-5071) anu Infrastructure Solution Services (ISS): Engineer of Record, Clayton McCormacl� {321) 622-4646.
Return of Proposal Documents: Executed P1·oposed Task Order Documents can be sent to the
followlng indlvictual. Transmittal via scanning and/01· e-rnailtng is acceptable unless otherwise noted.

i�:?.:�,: ;):"�l.S=R,;Ct��...:i � J C:.),.;;'lillCl ·�! ½�l1
<)J'.;;L1.':-:1:i; w.:r-.�tt!;i"r::$"'"'T;..,:..,�11:�•je:

f', fully exe1;uted Task Orcter wtll then be returned to O\NNER.
HVORODESIG.NS U.C.
e-mail:
geodeS33/&lao..£_Qm
Attn: Ain,ee Willis

List of App1mdices:
Appenrfa A·l - Proposed Task Order Co,�tracted Se-r"\lices
Appenclix A-l - :,,rc,posec.! Task Order Compe11sation ind Payment
CONSUL'r.�NT and 011\ifl! R have executed this Proposed Taslr. Order and CONSULTANTi:; directed tC1
prnceed with the Contracted Services set out in this Proposal.

HvdroDesigns LLC:
C4Wf'.f  --- \i\,' JL�.1--
Authorized Signature

St: Lucie.West ?_erviceA Oi�i

'Authorized Signature l

Ti.tle (.,T, yped or Pl'inted)

..J

JJ,--tt-

J�	Kr':',- ... ��	

AlM t;;� \,\, ILL	2		
Name (Typed or Printed)
Pr2.e;SIQE"-
Title (Typed or Printed)
�H�'(  fo	'J.5			�  .	V-:'	
Date	Oat�

?;..GE 20= 7

·-··•
�"'DROOES:GNS

trl\lNTLUCIE WcSTSERVICESOISTRIC'I	IW-2PROPOSED SERVICESOlJRJNCCONS1RUCTiO!I AND
COMPLlAtlCE WITH FOEi' FERI/JTPACKAGE:

APPENDIXA-1
PROPOSED TASK ORDER CONTRACTED SERVICES
TASK ORDER 01

PROJECT BACKGROUND/OBJECTIVE

General
Proposed Task Order 01 is being requested as a part of the St. Lucie West Services District professional services Proposal for Class I Injection Well (IW-2) Services During Construction and Compliance with FDEP Permit Package - UIC Permit No.: 206302-006-UC/lX.

This Task Authorization is for Services During Construction (SDC) during drilling and testing of one (1) injection well and Compliance with the FDEP Permit Package atSLWSD. This request describes the scope of work proposed in the development of Task Order 01. The CONSULTANT is to provide hydrogeological and engineering ser;vices as follows:
Pacl<age Overview
The CONSULTANTwill provide SOC servlcesforthe new Injection well lW-2 designed to meet the future needs of SLWSD. SOC services shall address site work, mobilization, drilling, testing, and reporting for lnjectioh well (IW-2) at the water treatment plant. The injection well will be completed with 14-inch steel final casing and nominal 95/8. inch FRP tubing seated above the Boulder Zone. Upon completion of well construction and testing, the CONSULTANT will support the preparation of a final report for SLWSD in accordance with the FDEP permit requirements that document the necessary information, interpretations, and conclusions required to satisfy the UIC permit requirements. The Operational Testing Application and O&M manual for the new injection well at SLWSD are included In this scope of work.

Documents and data in working native file format, as well as deliverables, Will be managed using HydroDesigns Document Controls System. This applles to all HydroDesigns projects and includes key documentation such as data, drawings, specifications, contracts, calculations, correspondence, and other project-related documentation. It applies to both work in progress and final form.

Notice to Proceed Date:	April 21, 2025	Duration of Services:  6 months

Scope of Work

CONSULTANT's specific scope of work will include the support to complete the following tasks:
Task l -Hydrogeologic Field Services, SLWSD
During the construction and testing period, CONSULTANT will provide a field hydrogeologisl, engineer, or technician for dally onsite Inspection of well construction and testing activities. The field hydrogeologist, engineer or' technician will maintain a daily record of well construction and testing

PAGE30F7	HYDRODESIGNS

SillNTLUCIE ¼EST S'"c.RVICES OISTP,1cr	IW,2PRO?OSEO SEP.VICES DURING CONS'Pf .:JCTIONANO
COM"1.JANC� WITHFOSP PE�.lii PACKAGE

activities and provide draft weekly summaries for submittal to the FDEP. The field hydrogeologist, engineer or technician will be available at the site to monitor the collection of data required under the conditions of the UIC permit and monitor conformance with the intent of the technical specifications and drawings. The hydrogeologic field services are anticipated to average 8 hours per day, 3 days per week during mobilization and demobilization activities during an estimated 60 days
and 24 hours per day, 7 days per week throughout the estimated construction period of 120 days at the Water Treatment Plant (WTP). The WTP will have a 2.4-hour team of field hydrogeologists, engineers, or technicians who will be responsible for oversight of drilling activities. The field personnel team will likely overlap during specific testing .ind training conditions.
HydroDesigns will provide technical interpretations for the drawings, specifications, .and Contract Documents and evaluate deviations and material substitutions from the drawings and specifications. The field hydrogeologist, engineer or technician will provide inspection of the completed work.
HydroDesigns will be responsible for oversight of well construction specifics such as casing setting depths, cement calculations, fluid properties, borehole conditions, deviation surveys, and other construction data. The field hydrogeologist, engineer or technician will communicate as necessary with the project team for relevant matters.
HydroDesigns will also be responsible for formation sample identification and cataloging, and daily record keeping. The field hydrogeologist, engineer or technician will assist with preparing weekly summary reports, casingseatjustification letters or additional reporting that may occur for submittal to the FDEP during well construction. The information prepared for reporting submittals will at a minimum be as called detailed in the construction permit.
HydroDesigns will oversee well testing including water quality sampling, packer testing, geophysical logging, rock core collection, water level monitoring, fluid density reporting, well control status, MIT testing, injection testing, and other aspects of hydrogeologic data collection. These events will likely require multiple teams on site.
Task 2 - Construction Management Support
During the construction and testing period, HydroDesigns will be on site for the duration of the work, They will be on site during daytime and nighttime shift hours on all workdays, They will be responsible for recording quantities, inspection, reporting, progress meetings, change orders, schedules, payrnent approvals, conformance to Contract Documents, and data management.
Task 3 - Deliverables
Summaries following each meeting with the drilling contractor discussing technical issues related to the well construction and testing will be documented ,in either the daily report or a separate meeting summary.
Daily shift reports (one for day shift, one for night shift) summarizing the well construction and testing activities, depths, diameters, drilling fluid characteristics, drilling penetration rates, quantities used, instrument readings, formations penetrated, s!te visitors, drilling waste disposal records, and other pertinent information.
o		Formation cuttings descriptions, rock core descriptions, water quality analyses, geophysical log interpretation, packer test results, injection test results, etc.
Submittals to the FDEP including:
Intermediate (24-inch) Casing Seat Request,

PAGE40F7	HYDRODESIGNS

SAINTWCIE WEST SERI/ICES DISTRICT	IW-2PROPOSED SERVICESll\JRlllGCONSTRUCTION ANO COll.?UANCE WITHFO!:PPERMIT PACK�GE

Final (14-inch) Casing Seat Request,
Final Seat for Tubing and Packer Request,
Short-Term Injection Test Request,
Operational Testing Application Request,
Operation and Maintenance Manual, and
Final Completion Report
Task 4 - Well Construction and Testing Completion Final Report
Following completion of the injection well, the CONSULTANT will prepare a construction and engineering final report summarizing the drilling activities and results of testing. After review by SLWSD, these documents will be submitted to FDEP. Since additional work will be required to connect the injection well to the effluent distribution headers and installation of necessary fitting, valves, and instrumentation1 operational testing of the injection well will not occur immediately after well completion.
Prepare a final report summarizing the results of drilling, logging, test results, and construction details. The finaf report will also compile the lithologic logs, deviation surveys, water quality data, casing and cement quantities, pressure tests, geophysical logs, cores and lab results, packer pumping tests, injection tests, and .all other technical data collected during construction. The report will be uploaded to a SharePoint site including one draft and one final report and will be submitted to the OWNER.
Task 5 - Deliverables
Final well construction and testing report.

ASSUMPTIONS
Compensation for the proper performance of the Contracted Services under this Task.Order is set forth in Appendix A-2 (Proposed Compensation and Payment), attached hereto and incorporated herein by reference.
Start Date: May 8, 2025
The CONSULTANT is to provide on-sight services during construction for SLWSD under the Scope of Work detailed above for a duration of up to 6 months.
Special Terms arid Conditions: NONE

PAGES OF 7	HYDRODESIGNS

SAINT LUCIE WESTSE1MCES DISTRICT	M'-2 PROFOS�O SERVICES DURING CONSTRUCTION ANO
COMPLIANCE WffHFDEP PERI/JT P/,CKAGE

APPENDIX A-2
PROPOSED TASK ORDER COMPENSATION AND PAYMENT

DETERMINATION OF CONSULTANT'S COMPENSATION

As compensation for the proper performance of the Contracted Services (''Compensation"}, the amount not-to-exceed ("N.T.E.") is $394,000 for 6 months estimated construction and testing timeframe followed by post-construction tasks. This fee for professional services rendered by the CONSULTANT'S employees and subconsultants shall be computed based on the hourly cost for the tfme said employee is engaged directly in the Work.
The hourly rates per labor category specified in the table below are the maximum rates authorized:

Cost
Item
/Task	

labor
Category	

Maximum Hourly Rate	Youngquist Brothers Estimated Construction and Testing Timeframe	
			
Mob!Uzatlon (daylight only)'	
Construction Oversight (24/7)2	
Construction Oversight (2417)1	
Construction Oversight
{24i7)2	
construction Oversight (24/7)'	
Demob. (daylight only)'	

Cost	
			
Estimated Hours (Month 1)	
Estimated Hours (Month 2)	
Estimated Hours (Month 3)	
Estimated Hours (Month4)	
Estimated Hours (Month 5)	
.Estimated Hours (Months)	

Duration-Months	
1	Proressionat Geologist (PG)	
$150	
10	
10	
10	
10	
10	
10	$9,000	
2	Professional Engineer(PE)	
$230	
10	
5	
5	
5	
5	
10	$9,200	

3	Field Representatlve	
$90	
20	
720	
720	
720	
720	
20	
$262.800	
	Subtotal
Labor		
SS,600	
$67,450	
$67,450	
$67,450	
$67,450	
$5,600	
$281,000	
4	Expenses	$3,000	$3,000	$3,000	$3,000	$3,000	$3,000	$3,000	$18,000	
	Subtotal Monthly Direct Costs		
$3,000	
$3,000	
$3,000	
$3,000	
$3,000	
$3,000	

$18,000	
5	Operational Testing	Duration -To Be Determined (Estimated 2 year maximum)	Lump Sum	$25,000	
6	Reporting	DuratToo - No later than 120 days a:tercommcncementor operational testing	Lump Sum	$70,000	
	Subtotal Post
Construction
Tasks								

$95,000	
										
	Tol;ll								$:!94.000	
Construction and Testing Timeframe Notes
1 Mob/Demob -Three days perweek/8 hours each tor two months	

PAGE 6 OF 7	HYDRODESIGNS

SAINiLI/OE \\,'E'SfS!:RVICESDISTRICT	IN-2PP,0P05EDSfRVICESDORING CO.'ISlfiUCTI0NAl!O
CO�t0UANCE'I/ITlj FDEPPeRMIT PACllAGEc

1 Construction Oversight- 7 days per week/24 hours per day tor 4 months FOEP Permit Package Tasks: UIC Permit 0206302·006-UC/lX Include:
SpecificConditionSection I and 11- General Requirements, Site Requirements (providedby HD)
Specific Condlllon Section Ill, IV, and V-General, Monliorlng, MIT, Surface Equipment, QA/QC, ReportingRequirements, Short-Term Injection
Test (provided by HO and ISS)
SJ Specific Condition Section VI.A.- Operational Testing (prOV!ded by HD and·JSS)
Specific Condition Section VI.B. - Monltorlng (MORs to be provided by SLWSD)
Specific Condition Section Vii -Abnormal Events(reporting to be providedby HD)
B) Speciflc Condition Section VIII• Emergency Disposal (r&portingto be proVided bYHD)
Specific Co11dlt1on Section ll<.1. - Financial Responsibility (provided by SLWSD)
Specific Condition Section IX.2. - Financial Responsibility (reporting to be providedby HD)

The CONSULTANT shall provide the level of effort for each tasl<order in tabulated client format, also referred to as "Appendix A·l"
CONSULTANT's compensation shall not include overtime pay without the prior written authorization of OWNER. Authorized overtime pay shall not include premium rates for such overtime.

Direci non-salary expenses shall be compensated In accordance with the terms of the Contract, which provides for reimbursable expenses, provided such expenses are reasonable and previously authorized by the OWNER.

PAGE7 OF7	HYDRODESIGNS

ST. LUCIE WEST SERVICES DISTRICT
HUMAN TRAFFICKING AFFIDAVIT

In compliance with Section 787.06 (13), Florida Statutes, this affidavit must be completed by an officer or representative of a nongovernmental entity that is executing, renewing, or extending a contract with St. Lucie West Services District a Community Development District (the "Governmental Entity").
The undersigned, on behalf of the entity listed below (the "Nongovernmental Entity"), hereby attests under penalty of perjury as follows:
l.  The Nongovernmental Entity does not use coercion for labor or services, as such italicized terms are defined in Section 787.06, Florida Statutes, as may be amended from time to time.
If, at any time in the future, the Nongovernmental Entity uses coercion for labor or services, it will immediately notify the Governmental Entity, and no contracts may be executed, renewed, or extended between the parties.
I understand that I am swearing or affirming under oath the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment.
The Affiant js authorized to execute this Affidavit on behalf of the Nongovernmental Entity.

Nongovernmental Entity:

Officer or Representative Printed Name: Title:
Officer or Representative Signature:

b,.lMEt	W\LL\$

STATE OF FLORIDA COUNTY OF	�T. LUC IE

The foregoing instrument was acknowledged before me this .!l day of  ,_M_,_,A..,_�+----' 20 2.5 ,
by means of�  physical presence, or _online notarization by	J..,,sq .8e;c:lli;';;)	AIME€  WH.L,�
who is personally knoWtJ. to me or has produced 	as identification.
(Affix Notary Stamp or Seal Below)

Notary Public Signature

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

DM 2	Consider Approval of the SCADA System Software Upgrade Proposals from Integration Services, Inc.

Summary
Provided for your review and consideration are three proposals from Integration Services, Inc (ISI) for software procurement, configuration, and testing for the entire utility plant process systems. These proposals together are one project, and therefore require Board approval.
ISI has been the District’s SCADA Integrator since 1998. SCADA stands for Supervisory Control and Data Acquisition. This is used for all our controls and monitoring for water, sewer, irrigation, and stormwater systems.
These upgrades are necessary for the Water Treatment Plant Redundancy Improvements Project.
This Project shall be done in phases over a period of 9 to 12 months for the total not to exceed price of
$106,189.00.

Recommendation
Staff recommend the approval of the proposals #2025-17A, 2015-17B, 2015-17C from Integration Services Inc. for the total not-to-exceed price of $106,189.00.

District Manager: Joshua C Miller
Public Works Director/Assistant District Manager: Gerard Rouse
Assistant Utilities Director: TJ Bayer
Chief Water Treatment Plant Operator: Rick Riniolo
Chief Wastewater Treatment Plant Operator: Ben Portney

Budget Impact
Project Number: SW098	Available Project Budget: $25,764,021.00
ORG Number: 5-38015		This Project:	$106,189.00 Available Balance: $25,657,832.00

Moved by:

Seconded by:

Action Taken:

Board Action

1806 Asher Road
Lakeland fL33813
WWW.integration-services.biz

Integration Services, Inc.
Advanced Pi'ocess Automation	Phone:(863) 647-3133
Cell;(863) 409-7339

October 13, 2025

To:		St. Lucie West Services 450 SW Utility Drive Port St. Lucie, FL 34986
Attn:	Mr. Joshua Miller, District Manager
Reference:	Upgrade Existing Utility Campus Process Graphics to Ignition 8,1.44.
Scope:	Move all utility campus process systems on to Ignition 8.1.44. Test each PLC system and its associated SCADA software tags to verify proper operation in the upgraded software environment.
Engineer:	No hard J&C specificatiOn, Infrastructure upgrade, owner managed.
ISi Project: 2025-17A, SCADA System Ignition Software upgrade for utility campus process systems. Gentlemen:
Integration Services, Inc. (ISi) is pleased to provide this proposal for the above referenced project. Integration Servlce will provide system integration services that meet the defined project scope. ISi is currently the owner's systems integrator and as such has previously developed all the PLC, HMI, and computer-based reporting and software configuration standards at the St. Lucie West Service$ Districts utility plants. ISi will implement this project employing the standards already installed and accepted at this plant.
This proposal is confidential to lntegratlon Services, Inc. for the express purpose of bidding the subject project. The information herein may not be disclosed to any other parties without the prior written permission of Integration Services, Inc. Integration Services, Inc. "Services Contract Terms and Conditions" apply to this proposal.
Our scope of supply for the systems integration is as per the detailed. project scope provided late in this document......

PROJECT FIXED FEE PRICE.

TOTAL PRICE: 		::St-1.:.;;4::.i.:,5=..=-0:..:6.:.:.0�0

Project Scope

The scope of work defined here in is derived from the "Project review and defined scope to complete" Document of September 09, 2025. The over all scope defines four steps required to complete the major upgrade of the utilities Ignition based SCADA System software to version 8.1.44.

The current running ignition application for the district's operation has been converted from 7.9.21 to
8.1.44. It is running on the backup gateway virtual machine SCADA-GW2. Last month we tested the Ignition OPC to A/8 PLC communication for tags and evaluated the existing graphics for the Main IR pumpstation and Irrigation controls. There were a few tag related errors noted in the system logs that need to be resolved but overall, the system works fine with the new software version.

The existing campus-based process graphics (RO Plant, High Service, Wastewater & The Main IR PS) PLC tags need to be verified by enabling each PLC device topic in the new ignition version (SCADA�GW2) and evaluating the graphics, tags and any system log errors to verify proper operation and accurate data collection.
If errors are discovered as a result of the upgrade process ISi will identify the errors, document the errors and issues they cause and provide additional pricing to resolve them on a process-by-process area basis.

Also during this process, the historical data base will remain on the old system and continue to receive its data stream from the old version of Ignition, 7.9.21. This will cause blank durations of data in the historian for the process areas as each processes PLC and its tags are tested on the new version of the software.
After each process area and its associated PLC and tags are verified, the historical data with be changed to acquire its tag data from the new version of Ignition. As part of this cut over the historical data base file will be restarted from scratch so that any tag structure changes will be incorporated into the data base upon its creation.
Also after each process area and its associated PLC and tags are verified, the ignition view client software running on control room work station and operation personnel laptops will be upgraded to the 8.1.44 ignition version and tested with the new SCADA-GW2 ignition gateway server.

Computer Eguipment None included...

Software

Software changes will be made to the SCADA system in the process of upgrading the Ignition software from version 7.9.21 to 8.1.44. Most of those changes have already been applied by creating the new SCADA-GW2 gateway server with version 8.1.44 of the ignition software.

During testing of the 8.1.44 Ignition tag data base there may be minor changes required to get the desired functionality from the system that do not require significant effort. If this is the case those changes will be incorporated during this project effort at no additional cost.

Advanced Process Automation	2 JI' a gt

If issues arise that will require significant effort to resolve ISi will identify the errors, document the errors and issues they cause and provide additional pricing to resolve them on a process-by-process area basis if necessary.

Panel Equipment None included...

Fiber Eguiement None included...

Integration Services shall provide the following control system engineering services:

Software Configuration services:
ISi will schedule with each process department (Wastewater, Irrigation and Water Plant) a period (Two Days) where operations will control their process equipment via a test work station running the new version of the Ignition 8.1.44 view client. During this period operation personnel will be required to note and log any issues and/or errors that may occur with the ignition SCADA control software interface.
ISi will supply the pre-configured test work station and configure the Ignition software to read and write its tag data via the new SCADA-GW2 gateway server. ISi will configure the historical data acquisition function to not store data during the tag test period.
ISi will review all tags associated with the current process area being tested to verify screen symbol color changes are correct, alarms are correct and personnel notifications are correct.
Upon completion of the tag test for all utility campus process areas ISi will load the ignition 8.1.44 view client software on all control room and operator laptops. The view clients will be configured to connect to the new SCADA-GW2 ignition gateway server. All utility campus PLC topics will be enabled on the new version gateway and historical data archiving will be enabled on the new ignition version.
ISi will disable all utility campus PLC topics and historical data logging on the old Ignition 7.9.21 SCADA-GW1 server. The SCADA-GW1 server will continue to provide MOTT telemetry tags for the new SCADA-GW2 ignition 8.1.44 server to read and write so that the graphics can be moved over to the ignition 8.1.44 view application. Redirecting the MOTT tags from the old version to the new version is to be completed under a different project effort.

2) Work Station Configur_ation serv�s�

a) ISi will provide configuration seNices to load the 8.1.44 version view client software on the district's existing work stations and configure them to connect to the new ignition 8.1.44 version gateway.

Testing included:
Field testing of each utility campus PLC systems SCADA system tags and process graphics.
Field testing of the control room operator work stations and their connectivity as Ignition clients.

Advrrnced Process Automation	3 \pH l:', l!

Verification of all existing SCADA system functions, Process graphics displ�ys, Historical Data storage, remote notification system, production reports and all graphical interface functions.

Onsite Services
Coordination services with the plant operation and management staffs to place the new SCADA system Servers in operation with the existing work stations ahd test all SCADA system functionality.

Warranty services for a period of 12 months after installation
Warranty and Maintenance service as per the existing services contract.

It is important to not� that this upgrade project must be coordinated to dovetail with other ongoing capital expansion project current underway. The upgrades defined in this proposal are required prerequisites for the deployment of the new Ignition version 8.1.44 with perspective graphics module to support tablet and smart phone.

Service Notes
The owner should be aware that during the onsite upgrade/testing of the SCAPA-GW2 Ignition 8.1.44 server the existing production reporting system will not be fully functional. Also, during specific times, when deploying the individual process areas on the new SCADA-GW2 Server and while moving the SCADA System operations from the old SCADA-GW1 Ignition 7.9.21 Server to the new SCADA-GW2 Ignition
8.1.44 Server the remote notification system and all historical data acquisition function will be non-operational.
ISi personnel will do everything possible to minimb:e the production data gaps and notification system outages incurred during the SCADA system software upgrade process. Also, ISi personnel will require extended work hours access to the owners SCADA system servers during the onsite phase of this project. to minimize the duration of this project effo�.
This proposals scope of services does not include moving or testing tag data or graphics relating to all utility assets that are services as part of the SCADA system MOTT based telemetry system. The moving and testing of the MQTT based telemetry assets are covered under a separate proposal, Project 2025-178.
It is important to note that the owner's operations department must have the process equipment ready for start-up including the availability of power, water, flow, etc. This will allow for a timely start-up procedure. Any return trips to the jobsite, or additional time required as a result of the owner's failure to be prepared for start-1,.1p and system testing will be charged at the current demand service rate.

Ad'\lanccd Process Automation

MISCELLANEOUS:
The following items are not included in this proposal and shall be the responsibility of others:

Any new or upgrades to any existing software currently running on the SCADA servers that is not specifically defined in this proposal. All existing applications, the data base software version and MS server operating systems will be carried forward in their current versions.

TERMS: TAXES: SHIPMENTS:

As per the existing ISi SLWSD services contract.

SALES TAXES ARE NOT INCLUDED IN THE ABOVE PRICES.
All partial equipment shipments will be invoiced as shipped with payment terms as stated above.

This proposal shall be valid for ninety (90) days from proposal date.

Should you have any questions or concerns, please contact me, Brian Callahan at 863--647�3133.
Thank you for considering our equipment and services for your project.

Very truly yours,
Integration Services, Inc.

Brian K. Callahan
Sr. Systems Engineer

Adv11nced Proces Automation	511' age

J.806 ASllcr Road
Lakela11d FL 33813
www.integratlon-services,biz

Integration Services, Inc.
Jdvanced Process Automation	Phone: (863) 647-3133
Cell: (863) 409•7339

October 21, 2025

To:	St. Lucie West Services 450 SW Utility Drive Port St. Lucie, f L 34986
Attn:	Mr. Joshua Miller, District Manager
Reference:	Upgrade Existing Remote Process Graphics to Ignition 8.1.44,
Scope:	Move all utility remote process systems to Ignition 8.1.44. Test each PLC system and its associated SCADA software tags to verify proper operation in the upgraded software environment.
engineer;	No hard l&C specification, lr,frastructure upgrade, owner managed.
ISi Project· 2025-178, SCADA System lgnrtion Software upgrade for remote process sy�tems. Gentlemen:
Integration Servicesi Inc. (181) is pleased to provide this proposal for the above referenoed project. Integration Service will provide system integration services that meet the defined project scope. ISi .is currently the owner's systems integrator and as such has previously developed all the PLC, HMJ, and computer-based reporting and software configuration standards at the St. Lucie West Services Districts utility plants. ISi will implement this project employing the standards already installed and accepted at this plant.
This proposal is confidential to Integration Services, lnc. for the express purpose of bidding the subject project. The information herein tnay not be disclosed to any other parties without the prfor written permission of Integration Services, Inc. Integration Services, Inc. 11Services Contract Terms and Conditions11 apply to this proposal.
Our scope of supply for the systems integration is as per the detailed project scope provided late in this document......

PROJECT FIXED FEE PRICE�
,,
TOTAL PRICE: .  	$_48_.7_4_5..,.�.0.0..

Project Scope

The scope of work defined here in is derived from the "Project review and defined scope to complete" document relating to the upgrade of the SCADA systems ignition software dated September 09, 2025. The overall scope defines four steps required to complete the major upgrade of the utilities Ignition based SCADA System software to version 8.1.44. This is the scope of work for phase #2.
The current running ignition application for the district's process operations has been converted from software version 7,9.21 to 8.1.44. It is running on the backup gateway virtual machine SCADA-GW2.ln late August we tested the Ignition OPC to A/B PLC communication for tags and evaluated the existing graphics for the Main IR pumpstation and Irrigation controls. There were a few tag related errors noted in the system logs that need to be resolved but overall, the system works fine with the new software version.

The existing remote-based process graphics (Lift Station Collection System, Storm Water Control and part of the Irrigation Distribution System) MOTT Telemetry tags need to be verified by mapping the Ignition
7.9.21 MQTT tags to the new (SCADA-GW2) Ignition 8.1.44 OPC tag server and evaluating the graphics, tags and any system log errors to verify proper operation and accurate data collection.

If errors are discovered because of the upgrade process ISi will identify the errors, document the errors and issues they cause and provide additional pricing to resolve them on a process-by-process area basis.

Also, during this process, the historical data base will run on the new system and will receive its data stream from the new version of Ignition, 8.1.44. This will cause blank durations of data in the historian for the remote asset process areas as each processes PLC and tags are tested on the new version of the software.	•

As each remote units MOTT tags are mapped to graphic symbol tags on the new software's gateway the values that are historized will be repopulated in the historian data base from the point of conversion forward. Data values collected during the period that the MQTT tags still point to graphic symbol tags on the old version gateway will be lost. The data values that will be affected during this process are lake levels, Lake Ernie flow and pressure, the interconnect and high service distribution pressure values coming from lift station locations.
After each process area and its associated MOTT and graphic symbol tags are verified, the ignition view client software runnlng on work station and operation personnel laptops will be upgraded to the 8.1.44 ignition version and tested with the new SCADA-GW2 ignition gateway server.
At the end of this project the utilities SCADA system will be completely moved over to ignition version
8.1.44 except for the MOTT Engine and Distributor functions. These functions will remain on the SCADA-GW1 gateway (7.9.21) with the new SCADA•GW2 gateway (8.1.44) interfacing with the remote assets via the 7.9.21 OPC tag server as a connected OPC client.
Moving the MOTT Engine and Distributor function to ignition version 8.1.44 requires upgrading the remote Moxa / Ignition on the edge hardware platform at each remote site to a 64 bit hardware platform. This project effort is covered under a different proposal, project 2025-19.

Computer Equipment None included...

Advanced Process Automntion	21Pa g i.:

Software

Software changes will be made to the SCADA system in the process of upgrading the Ignition software from version 7.9.21 to 8.1.44. Most of those changes have already been applied by creating the new SCADA-GW2 gateway server with version 8.1.44 of the ignition software.
To affect the transfer of MOTT based data from the old software version (SCADA-GW1) to the new version (SCADA-GW2) will require some significant changes to the existing Storm Wate graphics tags and the irrigation system remote assets graphics tags. The changes will be to stream line existing issues and provide for dynamic tag path assignments to include tag server name as an assignable attribute.
During testing of the 8.1.44 Ignition tag data base there may be minor changes required to get the desired functionality from the system that do not require significant effort. If this is the case those changes will be incorporated during this project effort at no additional cost.
If issues arise that will require significant effort to resolve ISi will identify the errors, document the errors and issues they cause and provide additional pricing to resolve them on a process-by-process area basis if necessary.

Panel Equipment None included...

Fiber Equipment None included...

Integration Services shall provide the following control system engineering services:

Software Configuration services:
ISi will review and modify as needed all user defined templates currently in use in the ignition software associated with the utilities remote process areas. The UDT's will be modified to accept and support dynamic tag path configuration to be capable of reading and writing MQTT tags on the old ignition 7.9.21 gateway server from the new ignition 8.1.44 gateway server.
ISi will schedule with each process department (Lift Stations, Irrigation and Storm Water) a period (Two Days) where operations will control their process equipment via a test work station running the new version of the Ignition 8.1.44 view client. During this period operation personnel will be required to note and log any issues and/or errors that may occur with the ignition SCADA control software interface.
ISi will supply the pre-configured test work station and configure the Ignition software to read and write its tag data via the new SCADA-GW2 gateway server. ISi will configure the historical data acquisition function to not store data during the tag test period.
ISi will review all tags associated wlth the current process area being tested to verify screen symbol color changes are correct, alarms are correct and personnel notifications are correct.
Upon completion of the tag test for all remote utility process areas ISi wlll load the ignition 8.1.44 view client software on all operator laptops and work station computers. The view clients will be configured to connect to the new SCADA-GW2 ignition gateway server. All remote utility MQTT based tag topics will continue to be provided by the old 7.9.21 ignition gateway until such time that each remote panel has it Moxa UC-8112A ignition on the edge unit upgraded to a UC-2222A�T-US unit.

Advanced Process Automation	31P :1 g i.:

ISi will maintain functionality of all MQT-r based remote tag providers on the old Ignition 7.9.21 SCADA-GW1 server. The SCADA-GW1 server will continue to provide MQTT telemetry tags for the new SCAOA-GW2 ignition 8.1A4 server to read and write so that the graphics can be moved over to the ignition 8.1.44 view application. Redirecting the MQTT tags from the old version to the new version is to be completed under a different project effort.
ISi will decommission all process graphics, Menu navigation system, historical data collection, alarm notification and process reporting on the old 7.9.21 gateway server. All MQTT engine and distributor functions will remain operational until the utility executes the Moxa unit upgrade project covered under a separate proposal.
Work Station Configuration seNices:
ISi will provide configuration services to load the 8.1.44 version view client software on the district's existing work stations and tablet computers, they will be configured to connect to the new ignition 8.1.44 version gateway (SCADA-GW2).
Testing included:
Field testing of each utility remote PLC's SCADA system tags and process graphics.
Field testing of the operator work stations for remote process areas and their connectivity as Ignition clients.
Verification of all existing SCADA system functions, Process graphics displays, Historical Data storage, remote notification system, production reports and all graphical interface functions.
Onsite Services
Coordination services with the plant operation and management staffs to place the new SCADA system 8.1.44 Gateway server in operation with the existing work stations and test all SCADA system functionality.
Warranty services for a period of 12 months after installation
Warranty and Maintenance service as per the existing services contract.

It is important to note that this upgrade project must be coordinated to dovetail with other ongoing capital expansion project current underway. The upgrades defined in this proposal are required prerequisites for the deployment of the new Ignition version 8.1.44 with perspective graphics module to support tablet and smart phone-based graphics.

Service Notes

The owner should be aware that during the onsite upgrade/testing of the SCADA-GW2 Ignition 8.1.44 server the existing production reporting system will not be fully functional. Also, during specific times, when deploying the individual remote process areas on the new SCADA-GW2 Server and while moving the SCADA System operations from the old SCADA-GW1 Ignition 7.9.21 SeNer to the new SCADA-GW2 Ignition 8.1.44 Server the remote notification system and all historical data acquisition function will be non-operational.
ISi personnel will do everything possible to minimize the production data gaps and notification system outages incurred during the SCADA system software upgrade process. Also, ISi personnel will require extended work hours access to the owners SCADA system servers during the onsite phase of this project to minimize the duration of this project effort.

Advanced Process Automation	41 I' ,l 'i.:

This proposals scope of services does not include upgrading or changing hardware or software located at the remote process areas, (Lift Stations, Well Field RTU's, Storm Water Gates or remote Irrigation system assets). The Upgrading or changing and testing of the MOTT based remote telemetry assets is covered under a separate proposal, Project 2025-19.
It is important to note that the owner's operations department must have the process equipment ready for start�up including the availability of power, water, flow, etc. This will allow for a timely start-up procedure. Any return trips to the jobsite, or additional time required as a result of the owner's failure to be prepared for start-up and system testing will be charged at the current demand service rate.	•  •

MISCELLANEOUS:

The following items are not included in this proposal and shall be the responsibility of others:

Any new or upgrades to any existing software currently running on the SCADA servers that is not specifically defined in this proposal. All existing applications, the data base software version and MS server operating systems will be carried forward in their current versions.

TERMS: TAXES: SHIPMENTS:

As per the existing ISi SLWSD services contract.

SALES TAXES ARE NOT INCLUDED IN THE ABOVE PRICES.

All partial equipment shipments will be invoiced as shipped with payment terms as stated above.

This proposal shall be valid for ninety (90) days from proposal date.

Should you have any questions or concerns, please contact me, Brian Callahan at 863�647..-3133.
Thank you for considering our equipment and services for your project.

Very truly yours,
Integration Services, Inc.

Brian K. Callahan
Sr. Systems Engineer

Adv1mccd Process Autom:ition	51(} :1 /,. C

1806 Asher Raad
Lakeland FL33813
www.integration-services.biz

Integration Services, Inc.
Advq.nced Process Autom<1tion	Phone; (863) 647-3133
Cell: (863) 409-7339

November4, 2025

To:	St. Lucie West Services 450 SW Utility Drive Port St Lucie, FL 34986
.Attn:	Mr. Joshua Miller, District Mar:1ager
Reference:	Revise the SCADA applications menu navigation SY!ltem.
Scope;		Revise the existing SCADA s'ystem application menu system to use memory resident retentive tags instead of a connected data base file. Add additional user and role management pages for the utility's self-management of personnel access.
Engineer:	No hard J&C specification, Infrastructure upgrade, owner managed.
ISi Project:	2025-1?C, SCADA System Ignition Software application upgrade for memory resident menu navigation system.
Gentlemen:
l'ntegration SeNices, Inc. (ISi) is pleased to provide this proposal for the above referenced proJect. Integration Service will provide system integration services that meet the defined project scope. ISi is currently the owner's systems integrator and as such has previously developed all the PLC, HMl1 and computer-based reporting and software configuration standards at the $t l.ucie West Services Districts utiUty plants. ISi will implement this project employing the standards already installed and accepted at this plant.
This proposal is confidential to Integration Services, Inc. for the express purpose of bidding the sub,ject project. The informatioh herein may not be disclosed to any other parties without the prior written permission of Integration Services, Inc. Integration Services, Inc. "Services Contract Terms and Conditions" apply to this proposal.
Our scope of supply for the systems integration is as per the detailed project scope provided late in this document......

PROJECT FIXED FEE PRICE:

TOTAL PRICE: 		...$.._.4..2....,..9..3...,.8...0 aa.O

Project Scope

The scope of work defined here in is derived from the "Project review and defined scope to complete" document relating to the upgrade of the SCADA systems ignition software dated September 09, 2025.

From the original implementation of Ignition 7.6.1 for the district in 2013 there are a few things about the SCADA applications design that should be reviewed and changes considered to improve the reliability and operation of the system. The menu navigation system being based in an SOL data base is the biggest issues for single point of failure.
The scope of work defined in this proposal will provide for a review and rework of the existing Ignition application menu system. The current implementation of the SCADA applications menu system uses an external SQL data base file with several tables that define personnel access by departments and position, alarm window contents by process areas, history trend configurations by process areas and a few other aspects of the ignition SCADA software application menu system.

At the time that the district adopted Ignition this was the only way that we could convert the existing Wonderware Application Server Based system to Ignition and maintain the functionality of the wonderware SCADA software application converted to Ignition 7.6.1. The 7.6.1 version of ignition did not support memory retentive tag types. With the ignition upgrades that have occurred since 2013 between version
7.6.1 and where we are now at 8.1.44 the product will support a retentive tag-value based application.

The new version of the navigation will be completely self-contained in the SCADA software application using retentive and memory resident tags and application scripting. Also, the configuration and upkeep for personnel changes will be accessible by utility management so that management can delete, change or add users to the system through controlled access screens accessible in the SCADA application.

Computer Equipment None included ...

Software

The software changes to be made to the SCADA system in the process of converting the districts SCADA application menu system will delete the current SQL c_lgnition_Navigation.rndf data base file and replace its contents with memory resident retentive tags so that the applications navigation structure is self-contained within the application. This will make the SCADA application inclusive to its self and non-reliant on additional software applications running to work properly.
The changes to the SCADA application associated with this work are significant and can best be accomplished during the overall software upgrade to version 8.1.44. By doing this while upgrading the software version any significant changes to scripting and or tag structures can be easily accommodated during the development process.
The development of the new self-contained application menu navigation system will include the addition of new graphics screens to allow the districts management personnel to self-manage the deletion, addition and group assignment of operations personnel due to personnel turn over in the future.

Advanced Process Automation	21Page

Panel Equipment None included...

Fiber Egui_pment None included...

Integration Services shall provide the following control system engineering services:

Software Configuration services:
181will review and modify as needed all scripting and Ignition tags to remove the current external menu navigation data base and replace it with an internal memory resident replacement with retentive ignition tags and scripting.
The new ignition tag-based menu navigation system will duplicate all of the functions of the existing data base version. Process graphics navigation by department or personnel roles, process area alarm window configurations, historical
and also add additional graphics for management personnel to delete and add operation personnel as needed due to turnover.
The new menu navigation system will be developed in ignition version 8.1.44 and be tested and verified before being deployed in the field.
The new menu navigation system will also include design consideration for the new perspective graphics module that is being add to the ignition system with the upgrade to version 8.1.44.

Work Station Configuration services:
ISi will provide testing services to load the new SCADA application under version 8.1.44 software on the district's existing work stations and tablet computers, the new menu navigation system will be tested to verify proper access and operation under each separate operator credential set Any discrepancies discovered will be resolved before commissioning.
Testing included:
Field testing of each of the utilities five process departments associated graphics displays, alarm areas and historical data displays.
Verification of all existing SCADA system functions, Process graphics displays, Historical Data storage, remote notification system, production reports and all graphical interface functions.
Onsite Services
Coordination services with the plant operation and management staffs to place the new SCADA system 8.1.44 process graphics menu navigation system in operation with the existing work stations and test all SCADA system functionality.
Warranty services for a period of 12 months after installation
Warranty and Maintenance service as per the existing services contract.

It is important to note that this upgrade project must be coordinated to dovetail with other ongoing capital expansion project current underway. The upgrades defined in this proposal are not prerequisites for the deployment of the new Ignition version 8.1.44 with perspective graphics module to support tablet and smart phone-based graphics.

Adv:rnced Procc s Automation	31Pagc

Seavice Notes

ISi personnel will do everything possible to minimize the production data gaps and notification system outages incurred during the SCADA system software upgrade process. Also, ISi personnel will require extended work hours access to the owners SCADA system servers during the onsite phase of this project to minimize the duration of this project effort.

This proposals scope of services does not include upgrading or changing hardware or software located at the remote process areas, (lift Stations, Well Field RTU's, Storm Water Gates or remote Irrigation system assets). The Upgrading or changing and testing of the MQTT based remote telemetry assets is covered under a separate proposal, Project 2025-19.

It is important to note that the owner's operations department must have the process equipment ready for start-up including the availability of power, water, flow, etc. This will allow for a timely start-up procedure. Any return trips to the jobsite, or additional time required as a result of the owner's failure to be prepared for start-up and system testing will be charged at the current demand service rate.

MISCELLANEOUS:
The following items are not included in this proposal and shall be the responsibility of others:

Any new or upgrades to any existing software currently running on the SCADA servers that is not specifically defined in this proposal. All existing applications, the data base software version and MS server operating systems will be carried forward in their current versions.

TERMS: TAXES: SHIPMENTS:

As per the existing ISi SLWSD services contract.
SALES TAXES ARE NOT INCLUDED IN THE ABOVE PRICES.

All partial equipment shipments will be invoiced as shipped with payment terms as stated above.

This proposal shall be valid for ninety (90) days from proposal date.

Should you have any questions or concerns, please contact me, Brian Callahan at 863�647-3133.
Thank you for considering our equipment and services for your project.

Very truly yours,
Integration Services, Inc.

Brian K. Callahan
Sr. Systems Engineer

Adv:mccd Proces Automation	4I I�,lg l!

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
DM 3	Consider Approval of the Telemetry Hardware & Software Upgrades Proposal from Integration Services, Inc.

Summary
Provided for your review and consideration are three proposals from Integration Services, Inc (ISI) for hardware procurement, installation, configuration, and testing for all 74 remote SCADA locations. These locations consist of Stormwater Gates, Irrigation Pump stations, Well Sites, and Utility Lift Stations.
ISI has been the District’s SCADA Integrator since 1998. SCADA stands for Supervisory Control and Data Acquisition. This is used for all our controls and monitoring for water, sewer, irrigation, and stormwater systems.
This Proposal is for replacement of existing hardware that is no longer supported and no longer available.

This Project shall be funded by the General Fund R&R and Utility Fund R&R for the not to exceed price of $144,430.00.

Recommendation
Staff recommend the approval of the proposal #2025-19 from Integration Services Inc. for the not-to-exceed price of $144,430.00.

District Manager: Joshua C Miller
Public Works Director/Assistant District Manager: Gerard Rouse
Assistant Utilities Director: TJ Bayer

Budget Impact
Project Number: Utility Fund R&R	Available Project Budget: $215,833.00 ORG Number: 5-37009		This Project:	$117,105.41 Available Balance:	$98,727.59
Project Number: General Fund R&R	Available Project Budget: $97,464.68 ORG Number:	1-46001		This Project:	$27,324.59 Available Balance:	$70,140.09

Moved by:

Seconded by:

Action Taken:

Board Action

J�06,Ash11r Road
t,.ak£lli!DQ..�L 3381;!

Integi-ation Services, Inc.
Ad.van.ced Process Automation

Phone: (863) 647�3133
F1'x; (863) 647-3133

October 301 2025

To:	St. Lucie West Services District
Attn:	Mr. Joshua Miller, District Manager
Reference:	Upgrade Moxa Telemetry Hardware and Software to version B.1A4.

Scope:		Procure, Pre-configure with Ignition on the Edge version 8.1.44 and deploy 74 Moxa UC 2222A�T-US concentric communication controllers to existing remote utility process assets.
ISi Project:	2025-191 Upgrade existing remote asset Moxa telemetry hardware to UC-2222A-T-US and ignition on the edge software to version 8.1.44.
Gentlemen:
Integration Services1 Inc, (ISi) is pleased to offer this proposal for system Integration services that meet the requirements as discussed with the owner's representative and defined in the scope section of this proposal for the supply ancl installation of seventy-four (74) new Moxa UC-2222A�T-US concentric communication modules for remote utility process assets and to convert existing SCADA MOTT connectivity from iSnitioh 7.9.21 to ignition 8.1.44.
ISi is currently the owners systems integrator a11d as such has previously developed all the PLC, HMI, computer-based reporting and software configur-ation standards at the Districts Utility Plants. ISi will implement this project employing the standards already installed and accepted at the Districts Plants.
This proposal is confidential to Integration Services, Inc. for the express purpose of p oposing the subject project. The information herein may not be disclosed to any other parties without the prior written permission of Integration Services, Inc. Integration Services, Inc. ''Services Contract Terms and Conditions" apply to this proposal.

Our scope of supply for systems integration is as per the detailed project scope provided late in this document.	,

PROJECT FIXED FEE PRICE:

TOTAL PRICE:	$ 14...4...,..4...3....0......0....0...

Project Sc.2ae;

The scope of service defined here in is derived from the ''Project review and defined scope to complete• document of September 09, 2025. The over all scope defines four steps required to complete the major upgrade of the utilities Ignition based SCADA System software to version 8.1.44.
At this point in the Ignition upgrade project the SCADA system Ignition application has been verified for running with out errors on, and been converted over to run on the new version 8.1.44 gateway. The utility campus based process assets should now be running on 8.1.44 and only the remote telemetry assets are remaining as MQTT assets (Tags) on the old 7.9.21 fgnition gateway. The new 8.1.44 gateway is configured to access MQTT tags for remote telemetry from the old 7.9.21 gateway MOTT tags.
The reason for this phase of the project is to replace the existing and obsolete UC-8112A-T-US Moxa concentric communication controllers (Ignition on the Edge) units with newer UC-2222A-T-US communlcation controllers. The installed units are 32 bit platforms, the ignition EDGE version 8,1.44 requires a 64 bit platform.
The services and materials provided for In this proposal represent Phase #4 of the overall scope of work to upgrade the Ignition software to version 8.1.44. This phase of the projects scope will provide seventy-four new UC-2222A-T-US Moxa 64 Bit Concentric Communication controllers (Edge Units) to be precohfigured and installed into the existing remote SCADA assets, (Lift Stations, Storm Water Gates, Surface Well RTUs, Lake Ernie and the interconnect).
The new Edge Units Will be preconfigured with ignition Edge version 8.1.44 and each unit will be pretested to conhect to the new SCADA-GW2 ighition 8.1.44 MQTT distributor and engine via the districts existing Verizon cellular telemetry network. Prior to installation in the field each edge unit will be configured for the specific site it will services and have its MQTT data source changed in the ignition gateway SCAOA�GW2 to communicate via the new 8.1.44 MOTT distributor and engine.
The new Edge units will be deployed in groups of five to eight units at a time. As each new Moxa unit is deployed to a specific remote site its associated graphics symbol tags in the Ignition 8.1.44 gateway will be redirected to the local MOTT tag base and the corresponding MQTT tags in the old Ignition 7.9.21 gateway server will be deleted.
The new Moxa units will be deployed by departments. The order of occurrence will be determined by the utility's personal. ISi would prefer to execute the field deployment starting with Lift Station first, then Storm Water Gates and Irrigation system assets last.	•

Equipment:
Integration Servlces (ISi) will be furnishing the Seventy-i:our (74) new Moxa UC.2222-T�US concentric communication controllers required for this prosed scope of service.

Advan ed Proce!s Auto,	ti(ln	21f' a	c

Panel Equipment we include... Panels
0	a) This proposal does not include any new control panels. Modification will be rnade to existing RTU and control panels as needed to accommodate the new Moxa UC-2222A-T�Us communication equipment.

Process Instrumentation Equipment we include,.. Instruments
0	a) This proposal does not include any new process instruments.

Engineering .Integration Services

provided shall include the following·
Engineering meetings:
Project progress meetings, (3) total

Engineering submittals:
Revised RTU & Control Panel drawing Submittal, Manufactures Catalog Cut sh.eets for new hardware, Revised shop drawings for RTU and control panels with new Moxa equipment.
0 & M Manual with as built drawings representing the completed system.

Progr.amming and Configuration Included!
Base Debian software load and configuration of a UC-2222-T-US moxa unit to build a template and make a derived image that can be used to load all of the new Moxa units from.
Configuration of the new Ignition 8.1.44 gateway MOTT distributor and Engine modules to setup the E:1hernet layer four MOTT transport protocol.
Configuration and programming of new Moxa UC-2222A-T-US telemetry equipment to connect to the hew version 8.1.44 gateway,
Configuration and programmihg of the new Ignition 8.1.44 gateway to redirect all MQTT based telemetry tag updates·and remote asset graphic symbol tags to the new local MOTT Distributor tags instead of via the old 7.9.21 Ignition gateway MOTT tag base.

Testing included:
Shop testing of Moxa UC-2222A�r ..us communication controller configurations and nenvork protocols prior to deployment of new equipment in the owner's production environment.
Field testing of the new Moxa UC-2222A-T-US communication controUer equipment and verification of ethernet connectivity to the plants SCADA sy!iltem server.

Advuoted Process A. tomatio11

Onsite Services
Coordination of installation and commissioning services with the owners' operations anti maintenance personnel.
Maintenance personnel training on the up keep and maintenance of the new Moxa equipment.

Warranty services for a period of 12 months after installation
Warranty and Maintenance service. Parts and labor for replacement of defective manufactures parts and or correction of installation or configuration errors.

This proposal shall be valid for ninety (90) days from proposal date.

Service Notes

The owner shall coordinate the work of the systems supplier's service personnel with any subcontractors during calibration and acceptance of the system.
It ts Important to note that the owner must have the equipment ready for start-up including the availability of power, water, flow, etc. This will allow for a timely start..up procedure. Any return trips to the jobsite, or additional time required because of the owners or the owner's contractor's failure to be prepared for start-up will be charged at the current demand service rate.
MISCELLANIEOUS:
The following items are not included in this proposal and shall be the responsibility of others,
General Exclusions
Furnishing of any equipment specified to be provided other than those specifically included within this proposal.
Field installation of eqL!iPrnent including furnishing of stands, brackets, mounting hardware, etc.
Jobsite storage of equipment.
Bonding cost and/or sales taxes (if applicable).

TERMS;

FREIGHT: TAXES: SHIPMENTS:

Net 30 days after date of fnvoice. Invoicing shali be progressive and include payment for submittals and equipment properly stored. A schedule of values will be provided to establish progressive equipment and service values.
Shipment is F.0.8. factory�full freight allowed to jobsite. SALES TAXES ARE NOT INCLUDED IN THE ABOVE PRICES.
All partial equipment shipments will be invoiced as shipped with payment terms as stated above.

4I I' 11�•

d\111nn:d Proc

Page 57

Should you have any questions or concerns relating to this proposal, please contact me, Brian Callahan at 863., 647•3133.
Thank you for considering our equipment and seivices for your project.

Very truly yours,
Integration Services, Inc.�
HL	/4-.�
Brian K. Callahan
Sr. Systems Engineer

Advanced Proce&s Auto111ation

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

DM 4	Consider Approval of Budget Amendment 2026-01 for the Utility Fund Carry Over Projects

Summary
Provided for your review and approval is Budget Amendment 2026-01 for the Utility fund carry-over projects from the previous FY.
These projects will not be completed in the first quarter of this FY, so staff is recommending amending this FY budget to recognize the encumbered funds from the previous FY.

The budget amendments will not affect the FY fund balance as these funds were shown as being encumbered or committed for in the previous FY.

The budget amendments are shown to come out of FY2025 Utility R&R Unrestricted Fund Balance and the FY2025 Utility Water Connection Fee Fund Balance in which they were encumbered and will be adjusted to this FY in the individual line items as described within the amendment worksheet.

Recommendation
Staff recommend approval of budget amendment #2026-01 for the Utility Funds as depicted in the attached worksheet.

District Manager: Joshua C Miller
Public Works Director/Assistant District Manager: Gerard Rouse

Budget Impact
Project Number:Available Project Budget:
ORG Number:	This Project:
Available Balance:

Moved by:

Seconded by:

Action Taken:

Board Action

BUDGET ADJUSTMENT: FY2026-01	
FROM: 	Joshua Miller 

DATE: 	12/2/2025	

Information and Description for Action:
Utility Fund adjustments for FY2026 that are projects that were funded in FY2025 and carried forward in FY2026 some of these projects were encumbered in FY2025 and some were budgeted but not encumbered by the end of FY2025 and will need to carry the funding forward to FY2026.
FROM:	G/L #: Utility R&R Fund Unrestricted Fund Balance	AMOUNT: $10,127.00
Proj: UGU Lift Stations Level Controllers Replacement Project Encumbered in FY2025 carried forward to FY2026.

G/L #: Utility R&R Fund Unrestricted Fund Balance	AMOUNT: $22,322.70
Proj: UGU Lift Stations Level Controllers Replacement Project Encumbered in FY2025 carried forward to FY2026.

G/L #: Utility Operating W&S Fund Unrestricted Fund Balance	AMOUNT: $63,826.00 Proj: UGU Vehicle Replacement Encumbered in FY2025 carried forward to FY2026.

G/L #: Utility Operating W&S Fund Unrestricted Fund Balance	AMOUNT:  $29,980.00
Proj: Encumbered in FY2025 for Infrastructure Solutions Services-Air Header Replacement Engineering carried forward balance of project to FY2026.

G/L #: Utility Revenue Bonds Series 2024 Fund Balance	AMOUNT:  $15,750.00
Proj: Encumbered in FY2025 for AqueousVets-Raw Water Pilot Study Project carried forward balance of project to FY2026.

G/L #: Utility Revenue Bonds Series 2024 Fund Balance	AMOUNT: $174,050.00 Proj: Encumbered in FY2025 for Hydro Designs LLC-IW2 Construction Engineering carried forward balance of project to FY2026.

G/L #: Utility Revenue Bonds Series 2024 Fund Balance	AMOUNT:  $7,530.42
Proj: Encumbered in FY2025 for Integration Services Inc-SCADA Upgrades carried forward balance of project to FY2026.

G/L #: Utility Revenue Bonds Series 2024 Fund Balance	AMOUNT:  $380,752.00
Proj: Encumbered in FY2025 for Infrastructure Solutions Services-WTP Design Criteria Engineering carried forward balance of project to FY2026.

G/L #: Utility Revenue Bonds Series 2024 Fund Balance	AMOUNT:  $4,934,051.15
Proj: Encumbered in FY2025 for Youngquist Brothers LLC-Injection Well #2 Construction carried forward balance of project to FY2026.

TOTAL:   $5,638,398.27

1

TO:	G/L #: 5-37007 Lift Station R&R	AMOUNT: $10,127.00
Proj: Encumbered in FY2025 for Gilson Engineering LS Level Controllers Replacements carried forward balance of project to FY2026.

G/L #: 5-37007 Lift Station R&R	AMOUNT: $22,322.70
Proj: Encumbered in FY2025 for Siemens Industry LS Level Controllers Replacements carried forward balance of project to FY2026.

G/L #: 5-32101 Equipment	AMOUNT: $63,826.00
Proj: Encumbered in FY2025 for New Crane Truck carried forward balance of project to FY2026
G/L #: 5-26002 Engineering	AMOUNT: $29,980.00 Proj: Encumbered in FY2025 for ISS- Digester Air Header Replacement Engineering carried forward balance of project to FY2026.

G/L #: 5-38015 WTP Expansion	AMOUNT: $15,750.00
Proj: Encumbered in FY2025 for AqueousVets-Raw Water Pilot Study Project carried forward balance of project to FY2026.
G/L #: 5-38015 WTP Expansion	AMOUNT: $174,050.00
Proj: Encumbered in FY2025 for Hydro Designs LLC-IW2 Construction Engineering carried forward balance of project to FY2026.

G/L #: 5-38015 WTP Expansion	AMOUNT: $7,530.42
Proj: Encumbered in FY2025 for Integration Services Inc-SCADA Hardware Replacement carried forward balance of project to FY2026.

G/L #: 5-38015 WTP Expansion	AMOUNT: $380,752.00
Proj: Encumbered in FY2025 for Infrastructure Solutions Services-WTP Design Criteria carried forward balance of project to FY2026.

G/L #: 5-38015 WTP Expansion	AMOUNT: $4,934,051.15
Proj: Encumbered in FY2025 for Youngquist Brothers LLC-Injection Well #2 Construction carried forward balance of project to FY2026.

TOTAL:   $5,638,398.27

Board Approval Date:	

Date	District Treasurer / Assistant District Treasurer

2

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
DM 5	Consider Resolution 2025-08 – Annual District Goals and Objectives Report

Summary
House Bill 7013 went into effect on July 1, 2024, mandating that all Districts must establish goals and objectives for the District and create performance measures and standards to evaluate the District’s achievement of those goals and objectives.
The goals and objectives must be adopted by October 1, 2024, and then Districts must rate themselves every year thereafter, beginning in 2025, and post results on their website.

Recommendation
Staff recommend adoption of Resolution 2025-08 - Annual District Goals and Objectives Report.
District Manager: Joshua C Miller

Moved by:

Seconded by:

Action Taken:

Board Action

RESOLUTION NO. 2025-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST LUCIE WEST SERVICES DISTRICT ADOPTING AN ANNUAL REPORT OF GOALS, OBJECTIVES, AND PERFORMANCE MEASURES AND STANDARDS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, St. Lucie West Services District (the “District”) is a local unit of special-purpose government organized and existing under and pursuant to Chapters 189 and 190, Florida Statutes, as amended; and

WHEREAS, effective July 1, 2024, the Florida Legislature adopted House Bill 7013, codified as Chapter 2024-136, Laws of Florida, and creating Section 189.0694, Florida Statutes; and

WHEREAS, the District adopted Resolution 2024-15 on August 27, 2024, establishing goals and objectives for the District and creating performance measures and standards to evaluate the District’s achievement of those goals and objectives; and

WHEREAS, pursuant to Section 189.0694, Florida Statutes, the District must adopt and publish on its website an annual report prior to December 1st of each year, describing the goals and objectives achieved by the district, as well as the performance measures and standards used by the district to make this determination, and any goals or objectives the district failed to achieve.
WHEREAS, the District Manager has the annual report of the District’s goals, objectives, and performance measures and standards attached hereto and made a part hereof as Exhibit A (the “Annual Report”) and presented the Annual Report to the Board of the District; and

WHEREAS, the District’s Board of Supervisors (“Board”) finds that it is in the best interests of the District to adopt by resolution the attached annual report of the goals, objectives and performance measures and standards.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT, THAT:
SECTION 1. The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Resolution.

SECTION 2. The District Board of Supervisors hereby adopts the Annual Report regarding the District’s success or failure in achieving the adopted goals and objectives and directs the District Manager to take all necessary actions to comply with Section 189.0694, Florida Statutes.

SECTION 3. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 4. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 2nd day of December, 2025.

ATTEST:	ST. LUCIE WEST SERVICES DISTRICT

Secretary/Assistant Secretary	Chairman, Board of Supervisors

Exhibit A: Annual Report of Performance Measures/Standards

Exhibit A Performance Measures/Standards

Program/Activity:	District Administration
Goal:	Remain Compliant with Florida Law for All District Meetings
Objectives:
Public Notice all District Regular, Special, and Public Hearing Meetings & Workshops
Conduct All Post-Meeting Activities
Retain All District Records in Compliance with Florida Public Records and Sunshine Laws
Performance Measures:
All Meetings Publicly Noticed as Required (YES)
Meeting Minutes and Post-Meeting Action Completed (YES)
District Public Records Retained as Required by Law (YES)

Program/Activity:	District Finance
Goal:	Remain Compliant with Florida Law for All District Financing Activities
Objectives:
District Adopted Fiscal Year Budget
District Amended Budget at End of Fiscal Year
Process all District Finance Accounts Receivable and Payable
Provide Annual Utility Rate Sufficiency Analysis
Support District Annual Financial Audit Activities
Performance Measures:
District adopted fiscal year budget (YES)
District amended budget at end of fiscal year (YES)
District accounts receivable/payable processed for the year (YES)
Provide Annual Utility Rate Sufficiency Analysis (YES)
“No findings” for annual financial audit (NO)
If “yes” explain

Program/Activity:	District Operations
Goal:	Insure, Operate and Maintain District Owned Infrastructure & Assets
Objectives:
Annual Renewal of District Insurance Policy(s)
Required Contracted Services for District Operations in Effect.
Compliance with all Required Operational Permits
Provide Annual Utility Engineering Certification
Maintain an Accurate Capital Asset Database
Proper Staffing to Perform Services of the District
Performance Measures:
District Insurance Renewed and Active (YES)
Required Contracted Services are Active For District Operations (YES)
Required Operational Permits in Compliance (YES)
Provide Annual Utility Engineering Certification (YES)
Proper Staffing to Perform Services of the District (YES)

Program/Activity:	District Customer Service
Goal:	Provide Timely Customer Service & Records Transparency
Objectives:
Provide 24 hr. Emergency Services for Utilities & Stormwater Customers
Provide Timely Public Records Requests
Provide Available Administration & Customer Service Staff
Provide Annual Newsletters
Maintain an Active District Website
Provide Clear and Concise Utility Bills
Provide a Public Building for Public Meetings
Performance Measures:
Provide 24 hr. Emergency Services for Utilities & Stormwater Customers (YES)
Provide Timely Public Records Requests (YES)
Provide Available Administration & Customer Service Staff (YES)
Provide Annual Newsletters (YES)
Maintain An Active District Website (YES)
Provide Clear And Concise Utility Bills (YES)
Provide a Public Building for Public Meetings (YES)

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
DM 6	Reserve CDD Incorporation Status Update

Summary
For your review is a Reserve CDD “RCDD” Utility Service Area Incorporation Schedule.
In early 2023, RCDD received a letter from SLWSD stating the Existing Bulk Services Agreement will expire in November 2028. Since then, SLWSD and RCDD have been working together to incorporate the RCDD water and sewer service area into SLWSD as retail customers.

This schedule has been created and shall be updated monthly moving forward. Key Updates:
Water & Sewer Loop Interconnects Design is nearly 50%.
FDOT, City of PSL, and US Postal Service have been contacted relating to Easements
Reserve CDD is working with City of PSL to re-plat their water plant site

Recommendation

District Manager: Joshua C Miller

Moved by:

Seconded by:

Action Taken:

Board Action

RESERVE CDD INCORPORATION	PROJECT TOTAL DURATION= ONGOING

COMPANY	TASK	START DATE	END DATE	DURATION	STATUS

SLWSD

SLWSD

STAFF NOTIFIED BOARD OF CAPACITY CONCERNS

NOTIFICATION TO SLC & PSL BLDG DEPARTMENTS

4/1/2023	5/1/2023	30	Completed

5/1/2023	6/5/2023	35	Completed

SLWSD	PROCESS TO CANCEL BULK AGREEMENT	6/5/2023	6/29/2024	390	Completed

SLWSD

SLWSD/RCDD

SLWSD/RCDD

WTP IMPROVEMENTS FUNDING AND TECH DESIGN

RCDD INFRASTRUCTURE ENGINEERING EVALUATION

PROVISIONAL SERVICES ,O&M AGREEMENTS, RCDD WTP OFFLINE

6/5/2023	11/7/2024	521	Completed

1/1/2024	12/6/2024	340	Completed

12/6/2024	5/5/2025	150	Completed

RCDD	ENGINEERING FOR NEW INTERCONNECTS	12/6/2024	9/12/2025	280	Completed

SLWSD

RCDD LIFT STATION EVALUATIONS AND PROPOSALS TO RCDD

7/1/2025	10/14/2025	105	Completed

SLWSD	DM EMAIL TO RCDD REQUESTING URGENCY
AND RCDD SCHEDULE	10/14/2025	10/22/2025	8	Completed	

RCDD	
LIFT STATIONS SITE SURVEYS	
11/11/2025	
12/11/2025	
30	
Pending	

RCDD	
RFP LIFT STATION REHAB AWARD	
12/9/2025	
1/8/2026	
30	
Pending	

RCDD	
UTILITY PLANT, SURVEY, RE-PLAT,SALE	
12/9/2025	
7/7/2026	
210	
Pending	

SLWSD/RCDD	
NEW INTERCONNECTS AWARD AND INSTALL	
2/1/2026	
7/31/2026	
180	
Pending	

RCDD	
RFP LIFT STATION REHAB WORK	
2/1/2026	
1/27/2027	
360	
Pending	

SLWSD/RCDD	
LEGAL/OPERATING TURNOVER PROCEDURES	
6/1/2026	
1/7/2027	
220	
Pending	

SLWSD	
OPERATING SERVICE AREA	
11/1/2026	
1/30/2027	
90	
Pending	

RCDD	
PROVIDE CONCEPTUAL DESIGNS FOR SEPTIC	
11/1/2026	
1/30/2027	
90	
Pending	

04/2023
05/2023
06/2023
07/2023
08/2023
09/2023
10/2023
11/2023
12/2023
01/2024
02/2024
03/2024
04/2024
05/2024
06/2024
07/2024
08/2024
09/2024
10/2024
11/2024
12/2024
01/2025
02/2025
03/2025
04/2025
05/2025
06/2025
07/2025
08/2025
09/2025
10/2025
11/2025
12/2025
01/2026
02/2026
03/2026
04/2026
05/2026
06/2026
07/2026
08/2026
09/2026
10/2026
11/2026
12/2026
01/2027
02/2027
03/2027
04/2027
05/2027

RCDD

PROVIDE FUNDING FOR FOR ANY REMAINING IMPROVEMENTS

1/1/2027	4/1/2027	90	Pending

CRITICAL PATH : NEW INTERCONNECTS MUST BE INSTALLED AND TESTED

St. Lucie West Services District
Board Agenda Item Tuesday, December 2, 2025
Item
DM 7	Auditor Selection Committee: Consider Selection of an Auditor

Summary
At the October 7, 2025 meeting, the Board selected itself as the Audit Selection Committee, adopted the selection criteria and authorized staff to advertise for auditing services. At this time, it is necessary to again convene as the Audit Selection Committee and make a recommendation to the Board.

We received three responses to the RFP: Grau & Associates (the current auditor) James Moore, and McIntosh CPA.

Recommendation

Staff recommends that the Audit Selection Committee select Grau & Associates as their recommendation to the Board, and that the Board accept that recommendation.

Board Action
Moved by:	Seconded by:	Action Taken:

ST. LUCIE WEST SERVICES DISTRICT RANKING OF AUDITOR PROPOSALS FOR FISCAL YEAR ENDING 9/30/25

	Audit Firms	

Criteria	Point Range	

James Moore	

Grau & Associates	

McIntosh CPA	

Ability of Personnel: (E.g., geographic locations of the firms headquarters of permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load).	

1-10	

7	

9	

8	

Proposer's Experience: (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation).	

1-10	

7	

9	

8	

Understanding of Scope of Work: Extent to which the proposal demonstrates an understanding of the District's needs for the services requested.	

1-10	

7	

9	

9	

Ability to Furnish the Required Services: Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required.	

1-10	

8	

9	

8	

Price: Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.	

1-10	

6	

9	

6	

TOTAL POINTS	
50	
35	
45	
39	
					
BID PRICE - 2024/2025 AUDIT		$35,000.00	$24,000.00	$34,000.00	
BID PRICE - 2025/2026 AUDIT		$37,000.00	$24,300.00	$34,500.00	
BID PRICE - 2026/2027 AUDIT		$39,000.00	$24,600.00	$35,000.00	
BID PRICE - 2027/2028 AUDIT		$41,000.00	$24,900.00	$35,500.00	
BID PRICE - 2028/2029 AUDIT		$43,000.00	$25,200.00	$36,000.00	

COMMENTS:		Currently the auditing firm for more than	Currently the auditing firm for more than	Partner has worked on audits for	
		100 Special Districts and Governmental Entities.	300 Special Districts and Governmental Entities.	over 200 Special Districts and Governmental Entities.	

RECOMMENDATION:	Management recommends that Grau & Associates, the current auditor, the firm with the most experience, and the low bidder,		
	be selected to perform the September 30, 2025, 2026 and 2027 annual audits, with an option subject to fee		
	adjustments for inflation, to perform the fiscal year end audits for the two following years (FYE 9/30/28, FYE 9/30/29).	
		
Note: 2025/2026 Budget For Audit Services is $35,070.00

Proposal to Provide Financial Auditing Services:
ST. LUCIE WEST SERVICES DISTRICT

Proposal Due: November 12, 2025 4:00PM
Submitted to:
St. Lucie West Services District c/o SDS
2501A Burns Road
Palm Beach Gardens, Florida 33410

Submitted by:
Antonio J. Grau, Partner Grau & Associates
1001 Yamato Road, Suite 301 Boca Raton, Florida 33431 Tel	(561) 994-9299
(800) 229-4728
Fax	(561) 994-5823
tgrau@graucpa.com www.graucpa.com

Table of Contents

PAGE

EXECUTIVE SUMMARY / TRANSMITTAL LETTER	1
FIRM QUALIFICATIONS	3
FIRM & STAFF EXPERIENCE	6
REFERENCES…	11
SPECIFIC AUDIT APPROACH	13
COST OF SERVICES	17
SUPPLEMENTAL INFORMATION	19

November 12, 2025

St. Lucie West Services District c/o SDS
2501A Burns Road
Palm Beach Gardens, Florida 33410
Re:	Request for Proposal for Professional Auditing Services for the fiscal years ended September 30, 2025-2027, with an option for two (2) additional annual renewals.

Grau & Associates (Grau) welcomes the opportunity to respond to the St. Lucie West Services District’s (the “District”) Request for Proposal (RFP), and we look forward to working with you on your audit. We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts. As one of Florida’s few firms to primarily focus on government, we are especially equipped to provide you an effective and efficient audit.
Government audits are at the core of our practice: 95% of our work is performing audits for local governments and of that 98% are for special districts. With our significant experience, we are able to increase efficiency, to provide immediate and continued savings, and to minimize disturbances to your operations.

Why Grau & Associates:

Knowledgeable Audit Team
Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field. Our staff performs governmental engagements year-round. When not working on your audit, your team is refining their audit approach for next year’s audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments, which all ensures a smoother process for you.
Servicing your Individual Needs
Our clients enjoy personalized service designed to satisfy their unique needs and requirements. Throughout the process of our audit, you will find that we welcome working with you to resolve any issues as swiftly and easily as possible. In addition, due to Grau’s very low turnover rate for our industry, you also won’t have to worry about retraining your auditors from year to year.

Developing Relationships
We strive to foster mutually beneficial relationships with our clients. We stay in touch year-round, updating, collaborating and assisting you in implementing new legislation, rules and standards that affect your organization. We are also available as a sounding board and assist with technical questions.

Maintaining an Impeccable Reputation
We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally, we have never been charged with, or convicted of, a public entity crime of any sort. We are financially stable and have never been involved in any bankruptcy proceedings.

Complying With Standards
Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements.
This proposal is a firm and irrevocable offer for 90 days. We certify this proposal is made without previous understanding, agreement or connection either with any previous firms or corporations offering a proposal for the same items. We also certify our proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action, and was prepared in good faith. Only the person(s), company or parties interested in the project as principals are named in the proposal. Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement. Our Federal I.D. number is 20-2067322.
We would be happy to answer any questions or to provide any additional information. We are genuinely excited about the prospect of serving you and establishing a long-term relationship. Please do not hesitate to call or email either of our Partners, Antonio J. Grau, CPA (tgrau@graucpa.com) or David Caplivski, CPA (dcaplivski@graucpa.com) at 561.994.9299. We thank you for considering our firm’s qualifications and experience.

Very truly yours, Grau & Associates
Antonio J. Grau

Firm Qualifications

10/16
Employees are CPAS

3

11

2

Grau’s Focus and Experience

Our Team

Year founded

Partners

Professional Staff

Administrative Professionals

Properly registered and licensed professional corporation by the state of FLORIDA

We are proud Members of the American Institute of Certified Public Accountants
&

9
Professional Groups

the Florida Institute of Certified Public Accountants

Services Provided

See next page for report and certificate

External quality review program: consistently receives a pass



Exter

prog

recei



Inter

moni

nternal: ongoing

quali

mon toring to maintain qual ty

AICPA | FICPA | GFOA | FASD | FGFOA

Firm & Staff Experience

GRAU AND ASSOCIATES COMMUNITY
DEVELOPMENT DISTRICT EXPERIENCE BY MANAGEMENT COMPANY

OTHER
19

PFM
12

WRATHELL
30

GMS
78

INFRAMARK
38

SDS
60

RIZZETTA
47

MERITUS
23

Profile Briefs:
Antonio J GRAU, CPA (Partner)
Years Performing Audits: 35+
CPE (last 2 years): Government Accounting, Auditing: 32 hours; Accounting, Auditing and Other: 58 hours
Professional Memberships: AICPA, FICPA, FGFOA, GFOA

David Caplivski, CPA (Partner)
Years Performing Audits: 13+
CPE (last 2 years): Government Accounting, Auditing: 48 hours; Accounting, Auditing and Other: 33 hours
Professional Memberships: AICPA, FICPA, FGFOA, FASD

“Here at Grau & Associates, staying up to date with the current technological landscape is one of our top priorities. Not only does it provide a more positive experience for our clients, but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process.”
-	Tony Grau
“Quality audits and exceptional client service are at the heart of every decision we make. Our clients trust us to deliver a quality audit, adhering to high standards and assisting them with improvements for their organization.”
- David Caplivski

YOUR ENGAGEMENT TEAM

Grau’s client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team. The Certified Information Technology Professional (CITP) Partner will bring a unique blend of IT expertise and understanding of accounting principles to the financial statement audit of the District.

Engagement
Partner

CITP Partner

Your
Successful Audit

Audit
Manager

Audit Senior

The assigned personnel will work closely with the partner and the District to ensure that the financial statements and all other reports are prepared in accordance with professional standards and firm policy.
Responsibilities will include planning the audit; communicating with the client and the partners the progress of the audit; and
determining that financial statements and all reports issued by the firm are accurate, complete and are prepared in accordance with professional standards and firm policy.

The Engagement Partner will participate extensively during the various stages of the engagement and has direct responsibility for engagement policy, direction, supervision, quality control, security, confidentiality of information of the engagement and communication with client personnel. The engagement partner will also be involved directing the development of the overall audit approach and plan; performing an overriding review of work papers and ascertain client satisfaction.

Antonio ‘Tony ‘J. Grau, CPA
Partner
Contact: tgrau@graucpa.com | (561) 939-6672
Experience
For over 30 years, Tony has been providing audit, accounting and consulting services to the firm’s governmental, non-profit, employee benefit, overhead and arbitrage clients. He provides guidance to clients regarding complex accounting issues, internal controls and operations.
As a member of the Government Finance Officers Association Special Review Committee, Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting. Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County. Tony received the AICPA advanced level certificate for governmental single audits.
Education
University of South Florida (1983) Bachelor of Arts
Business Administration

Clients Served (partial list)
(>300) Various Special Districts, including:

Bayside Improvement Community Development District Dunes Community Development District
Fishhawk Community Development District (I, II, IV) Grand Bay at Doral Community Development District Heritage Harbor North Community Development District

Boca Raton Airport Authority Greater Naples Fire Rescue District
Key Largo Wastewater Treatment District Lake Worth Drainage District
South Indian River Water Control

St. Lucie West Services District
Ave Maria Stewardship Community District Rivers Edge II Community Development District Bartram Park Community Development District
Bay Laurel Center Community Development District

Professional Associations/Memberships
American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	32
Accounting, Auditing and Other	58
Total Hours	90 (includes of 4 hours of Ethics CPE)

David Caplivski, CPA/CITP, Partner
Contact : dcaplivski@graucpa.com / 561-939-6676
Experience
Grau & Associates	Partner	2021-Present	
Grau & Associates	Manager	2014-2020	
Grau & Associates	Senior Auditor	2013-2014	
Grau & Associates	Staff Auditor	2010-2013	

Education
Florida Atlantic University (2009) Master of Accounting
Nova Southeastern University (2002) Bachelor of Science
Environmental Studies

Certifications and Certificates
Certified Public Accountant (2011)
AICPA Certified Information Technology Professional (2018) AICPA Accreditation COSO Internal Control Certificate (2022)

Clients Served (partial list)
(>300) Various Special Districts	Hispanic Human Resource Council
Aid to Victims of Domestic Abuse	Loxahatchee Groves Water Control District
Boca Raton Airport Authority	Old Plantation Water Control District
Broward Education Foundation	Pinetree Water Control District
CareerSource Brevard	 San Carlos Park Fire & Rescue Retirement Plan CareerSource Central Florida 403 (b) Plan	South Indian River Water Control District
City of Lauderhill GERS	South Trail Fire Protection & Rescue District
City of Parkland Police Pension Fund	Town of Haverhill
City of Sunrise GERS	Town of Hypoluxo
Coquina Water Control District	Town of Hillsboro Beach
Central County Water Control District	Town of Lantana
City of Miami (program specific audits)	 Town of Lauderdale By-The–Sea Volunteer Fire Pension City of West Park	Town of Pembroke Park
Coquina Water Control District	Village of Wellington East Central Regional Wastewater Treatment Facl.	 Village of Golf
East Naples Fire Control & Rescue District

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	48
Accounting, Auditing and Other	33
Total Hours	81 (includes 4 hours of Ethics CPE)
Professional Associations
Member, American Institute of Certified Public Accountants Member, Florida Institute of Certified Public Accountants Member, Florida Government Finance Officers Association Member, Florida Association of Special Districts

References

We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District.

 Dunes Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 1998
Client Contact	Darrin Mossing, Finance Director 475 W. Town Place, Suite 114
St. Augustine, Florida 32092
	904-940-5850	

 Two Creeks Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2007
Client Contact	William Rizzetta, President 3434 Colwell Avenue, Suite 200
Tampa, Florida 33614
	813-933-5571	

 Journey’s End Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2004
Client Contact	Todd Wodraska, Vice President
2501 A Burns Road
Palm Beach Gardens, Florida 33410
	561-630-4922	

Specific Audit Approach

AUDIT APPROACH
Grau’s Understanding of Work Product / Scope of Services:
We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services (as described below) which not only meet the requirements set forth in the RFP but will exceed those expectations. Grau & Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida and any other applicable Federal, State of Local regulations. We will deliver our reports in accordance with your requirements.

Proposed segmentation of the engagement
Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit. The audit will be conducted in three phases, which are as follows:

PHASE I:
Preliminary Planning

PHASE II:
Execution of the Audit Plan

PHASE III:
Completion and Delivery

Phase I - Preliminary Planning
A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase, we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff.
During this phase we will perform the following activities:
» Review the regulatory, statutory and compliance requirements. This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements;
» Read minutes of meetings;
» Review major sources of information such as budgets, organization charts, procedures, manuals, financial systems, and management information systems;
» Obtain an understanding of fraud detection and prevention systems;
» Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures, and records, and whether they have been placed in operation;
» Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls;
» Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives, and appropriate audit procedures to achieve the specified objectives;
» Discuss and resolve any accounting, auditing and reporting matters which have been identified.

Phase II – Execution of Audit Plan
The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include, but are not limited to the following:
» Apply analytical procedures to further assist in the determination of the nature, timing, and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions;
» Perform tests of account balances and transactions through sampling, vouching, confirmation and other analytical procedures; and
» Perform tests of compliance.
Phase III - Completion and Delivery

In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting. All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions. Tasks to be performed in Phase III include, but are not limited to the following:

» Perform final analytical procedures;
» Review information and make inquiries for subsequent events; and
» Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations.

You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues. In following this approach, we not only audit financial information with hindsight but also consider the foresight you apply in managing operations.

Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today’s public officials. We will prepare the management letter at the completion of our final procedures.
In preparing this management letter, we will initially review any draft comments or recommendations with management. In addition, we will take necessary steps to ensure that matters are communicated to those charged with governance.
In addition to communicating any recommendations, we will also communicate the following, if any:

» Significant audit adjustments;
» Significant deficiencies or material weaknesses;
» Disagreements with management; and
» Difficulties encountered in performing the audit.

Is the recommendation cost effective?
Is the recommendation the simplest to effectuate in order to correct a problem?

Is the recommendation at the heart of the problem and not just correcting a symptomatic matter?

Is the corrective action taking into account why the deficiency occurred?

Our findings will contain a statement of condition describing the situation and the area that needs strengthening, what should be corrected and why. Our suggestions will withstand the basic tests of corrective action:

To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference. This policy means there will be no “surprises” in the management letter and fosters a professional, cooperative atmosphere.

Communications
We emphasize a continuous, year-round dialogue between the District and our management team. We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.
Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal.

Cost of Services

Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2025-2029 are as follows:

  Year Ended September 30,			Fee		
2025	$24,000	
2026	$24,300	
2027	$24,600	
2028	$24,900	
2029	$25,200	
TOTAL (2025-2029)	$123,000	

The above fees are based on the assumption that the District maintains its current level of operations. Should conditions change or additional debt is issued the fees would be adjusted accordingly upon approval from all parties concerned.

Supplemental Information

	Governmental Audit	Single Audit	Utility Audit	
Current Client	
Year End	
Boca Raton Airport Authority	✓	✓		✓	9/30	
Captain's Key Dependent District	✓			✓	9/30	
Central Broward Water Control District	✓			✓	9/30	
Collier Mosquito Control District	✓			✓	9/30	
Coquina Water Control District	✓			✓	9/30	
East Central Regional Wastewater Treatment Facility	✓		✓		9/30	
Florida Green Finance Authority	✓				9/30	
Greater Boca Raton Beach and Park District	✓			✓	9/30	
Greater Naples Fire Control and Rescue District	✓	✓		✓	9/30	
Green Corridor P.A.C.E. District	✓			✓	9/30	
Hobe-St. Lucie Conservancy District	✓			✓	9/30	
Indian River Farms Water Control District	✓			✓	9/30	
Indian River Mosquito Control District	✓				9/30	
Indian Trail Improvement District	✓			✓	9/30	
Key Largo Wastewater Treatment District	✓	✓	✓	✓	9/30	
Lake Asbury Municipal Service Benefit District	✓			✓	9/30	
Lake Padgett Estates Independent District	✓			✓	9/30	
Lake Worth Drainage District	✓			✓	9/30	
Lealman Special Fire Control District	✓			✓	9/30	
Loxahatchee Groves Water Control District	✓				9/30	
Old Plantation Water Control District	✓			✓	9/30	
Pal Mar Water Control District	✓			✓	9/30	
Pinellas Park Water Management District	✓			✓	9/30	
Pine Tree Water Control District (Broward)	✓			✓	9/30	
Pinetree Water Control District (Wellington)	✓				9/30	
Port of The Islands Community Improvement District	✓		✓	✓	9/30	
Ranger Drainage District	✓	✓		✓	9/30	
Renaissance Improvement District	✓			✓	9/30	
San Carlos Park Fire Protection and Rescue Service District	✓			✓	9/30	
Sanibel Fire and Rescue District	✓				9/30	
South Central Regional Wastewater Treatment and Disposal Board	✓				9/30	
South Indian River Water Control District	✓	✓		✓	9/30	
South Trail Fire Protection & Rescue District	✓			✓	9/30	
Spring Lake Improvement District	✓			✓	9/30	
St. Lucie West Services District	✓		✓	✓	9/30	
Sunrise Lakes Phase IV Recreation District	✓			✓	9/30	
Sunshine Water Control District	✓			✓	9/30	
Sunny Hills Units 12-15 Dependent District	✓			✓	9/30	
West Villages Improvement District	✓			✓	9/30	
Various Community Development Districts (452)	✓			✓	9/30	
TOTAL	491	5	4	484		

CONSULTING / MANAGEMENT ADVISORY SERVICES
Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows:

Accounting systems
Development of budgets
Organizational structures
Financing alternatives
IT Auditing

Fixed asset records
Cost reimbursement
Indirect cost allocation
Grant administration and compliance

ARBITRAGE

The federal government has imposed complex rules to restrict the use of tax-exempt financing. Their principal purpose is to eliminate any significant arbitrage incentives in a tax-exempt issue. We have determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds.

73

Current Arbitrage Calculations

We look forward to providing St. Lucie West Services District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations!

For even more information on Grau & Associates please visit us on www.graucpa.com.

We’re of Service to Those Serving Others.

PROPOSAL TO PROVIDE
ANNUAL FINANCIAL AUDITING SERVICES TO ST. LUCIE WEST SERVICES DISTRICT

121 Executive Circle Daytona Beach, FL 32114
386.257.4100
www.jmco.com

Proposal to Provide Annual Financial Auditing Services to
St. Lucie West Services District
For the fiscal years ending September 30, 2025, 2026, and 2027, with an option for two additional years

Legal Name

Contacts

James Moore & Co., P.L.

FEIN 59-3204548
121 Executive Circle
Daytona Beach, Florida 32114

Phone: 386.257.4100
Fax: 386.252.0209
www.jmco.com

Zach Chalifour, CPA
Engagement Lead Partner Zach.Chalifour@jmco.com

Brendan McKitrick, CPA, CISA
Engagement Director Brendan.McKitrick@jmco.com

 November 12, 2025 

AT YOUR SERVICE.
ALWAYS.

Table of Contents
Transmittal Letter	1
Firm Profile	3
About James Moore & Co.	3
Firm Affiliations and Awards	4
AGN International	5
James Moore Gold: Our Approach to Service Delivery	6
The James Moore Difference	7
Peer Review and Quality Control	8
Ability of Personnel	9
Offices and Staffing	9
Proposed Team Organizational Structure	10
Résumés	11
License to Practice in the State of Florida	18
Proposer’s Experience	19
Government Services Team	19
Experience with Authorities, Special Districts, and Other Agencies	20
References	21
Current Government Clients	22
Understanding of the Scope of Work	24
Ability to Furnish the Required Services	25
Specific Audit Approach	25
Technology and Your Audit	30
Financial Stability	32
Business Continuity and Disaster Recovery	32
Price	33
RFP Notice, RFP, Evaluation Criteria	34

November 12, 2025

St. Lucie West Services District 2501A Burns Road
Palm Beach Gardens, FL 33410
To Members of the Selection Committee:
We are pleased to present our proposal to provide auditing services for the St. Lucie West Services District (District) for the fiscal years ending September 30, 2025-2027, with an option for two additional years.
This proposal presents what makes James Moore the best firm to perform your audit—highlighted by:
»  Extensive experience serving similar special districts, including the Southwest Florida Water Management District, St. Johns River Water Management District, Northwest Florida Water Management District, Big Bend Water Authority, Clay County Utility Authority, and Florida Governmental Utility Authority.
» Familiarity with St. Lucie County through our ongoing work with the County and understanding of local government operations in the area.
» A dedication to remaining an independent firm with decision-making being done by the team you work with, rather than the “national” office or any outside investors. We have no plans for upward mergers or acceptance of private equity investment funds that may adversely impact audit quality due to an over-emphasis on profitability.
Unmatched Expertise in Government Auditing
James Moore takes pride in our extensive experience auditing governmental entities across Florida. With a track record of serving more than 100 local governments statewide, we have developed a deep understanding of the financial and regulatory environments that guide special districts such as yours. Our firm previously served as the District’s independent auditor approximately twelve years ago, giving us firsthand knowledge of your accounting systems, operational structure, and reporting requirements. This familiarity allows us to deliver a highly efficient and value-added audit process from day one.
We also currently serve as the independent auditor for St. Lucie County, further strengthening our understanding of the County’s governmental framework, compliance environment, and financial reporting landscape. This ongoing relationship enhances our ability to coordinate seamlessly with regional stakeholders and bring informed perspectives to the District’s audit engagement.
To ensure the highest level of service, we have built a dedicated Government Services Team composed of professionals who specialize exclusively in governmental auditing. Their expertise is shaped by years of hands-on experience, active participation in industry associations, and
continuous professional education in governmental accounting and auditing standards. This ensures our team remains current on evolving GASB pronouncements, single audit requirements, and other regulatory developments.
Technical Excellence You Can Trust
Government financial reporting demands precision, compliance, and transparency. Our engagement team is deeply experienced in navigating Governmental Accounting Standards Board (GASB) guidelines and federal and state single audit requirements. We take pride in not only meeting statutory obligations but also providing meaningful recommendations that enhance accountability and efficiency. More than auditors, we act as trusted advisors, helping special districts strengthen internal controls, improve reporting processes, and ensure public confidence in financial stewardship.

A Smooth Transition with a Familiar Advantage
With more than 60 years of experience managing governmental audit transitions, James Moore understands each entity operates uniquely. Because of our prior relationship with the District
and our familiarity with your systems, our team can deliver a seamless transition that minimizes disruption and accelerates the planning phase. We combine that institutional knowledge with a fresh, objective perspective to identify opportunities for improvement and ensure your financial statements reflect the highest levels of accuracy and compliance.
James Moore is committed to delivering exceptional audit services that uphold the District’s reputation for fiscal responsibility and operational excellence. We look forward to the opportunity to renew our partnership with the District and serve as a trusted resource for your financial success.

James Moore & Co., P.L.

James Moore & Co., P.L

Sincerely,

Zach Chalifour, CPA Partner

James Moore and Co. has provided our yearly external auditing services for South Walton County Mosquito Control District since the 2021 fiscal year. It was an extremely smooth
transition from the prior firm.
My most important goal when I became finance person was to resolve the prior issues and develop consistent reporting. This team has been remarkable to work through our rough areas and assist me with creating internal controls going forward.
James Moore has been hands-down a great group to work with and professional in all aspects. Their availability to assist throughout the year is a great bonus!

Cammie Henderson, Office Manager
South Walton County Mosquito Control District

About James Moore & Co.

Every day you go above and beyond.
So do we.
We Are Moore
As in, James Moore. But also as in, we exceed expectations in ways other accounting practices can’t. Delivering more for our clients is always how we’ve conducted business. That’s what led James “Jim” F. Moore to launch our firm in 1964. And we’re proud to carry on that legacy today.

Satisfaction Guaranteed
(Yours, not ours.)
Our aim is to make clients as happy and satisfied as possible. But doing that means not being satisfied with our level of accounting knowledge or the amount of services we provide. It’s a commitment to bettering ourselves. To go above and beyond every day. Just like you.

OFFICES
Back in the day, we were a sole proprietorship. Since then, we have steadily grown into a regional accounting firm with offices in:
» Daytona Beach
» DeLand
» Gainesville
» Ocala
» Tallahassee

JAMES MOORE & CO.
» Licensed as a Florida certified public accounting firm
» Professional Limited Liability Company
» Founded in 1964
» For over 60 years we have provided
accounting, auditing, and consulting services to help our clients achieve their goals (and by and large, we’ve succeeded!)

OUR PEOPLE
» Professional, highly skilled, and unique individuals (they’re also our primary asset)
» Focused on creating exceptional career opportunities for our people (when they grow, we grow!)
» Recruited from local universities who graduated in the top 25% of their graduating class
» An equal employment opportunity company with a culturally and ethnically diverse workforce

SERVICES
» Assurance
» CFO Consulting
» Data Analytics
» HR Solutions
» Outsourced Accounting Services
» Tax Planning and Compliance
» Technology Solutions
» Transition Planning
» Wealth Management

Firm Affiliations and Awards
When you hire James Moore, regional firm service comes with big firm backup. Our affiliations and memberships provide us with resources and networks around the world. So we keep our knowledge up to date and can reach out to additional experts whenever it will benefit you.

Statewide Affi1iation
James Moore is a member of the Florida Institute of Certified Public Accountants
(FICPA), as well as various other trade associations related to the industries we serve.

Nationa1 & lnternationa1 Affi1iations
Our firm is a member of the American Institute of Certified Public Accountants

(AICPA). In addition, James Moore is a member of AGN International, an association of independent accounting firms represented in more than 80 nations around the world, complementing our ability to serve our clients. This affiliation provides access to a wide array of resources, management tools, educational opportunities, and professional experience. Our connection with AGN International enhances our ability to support and better serve our clients through a continuous exchange of information and resources.
Governmental Organizations
James Moore is a member in good standing of the following governmental accounting

organizations. Our Daytona Beach and Tallahassee offices played a pivotal role in starting the Big Bend and Volusia/Flagler Chapters of the FGFOA:
»  AICPA Governmental Audit Quality Center
» FICPA State and Local Government Section

»  Government Finance Officers Association (GFOA)
»  Florida Government Finance Officers Association (FGFOA)
»  Florida League of Cities
»  Various local chapters of the Florida League of Cities and the FGFOA

Recognitions aren’t about giving ourselves a pat on the back. They're about serving you as best we can. That said, our dedication to personal service has caught the attention of the industry. We’re extremely humbled by the recognition and inspired to live up to it every day.

» Named by Forbes Magazine as one of America's Top Recommended Tax & Accounting Firms since 2020.

»  Accounting Today named James Moore the #1 Best Firm for Women in 2020 and a Best Accounting Firm to Work For multiple times since 2015.
» Recognized as a Best Firm for Women and a Best Firm for Equity Leadership by the Accounting MOVE Project.

» Florida Trend has ranked James Moore as one of the Top 25 Accounting Firms in Florida since 2014.
» INSIDE Public Accounting recognized James Moore as a Best of the Best Firm, a Top 200 Firm since 2010 (14 years running!), and a Fastest Growing Firm multiple times since 2019.

AGN International

The Attention of a Regional Team The Gravitas of an International Firm

With James Moore + AGN International
you get personal service with big firm backup.

What is AGN International — and what does it mean for you?
James Moore is a member of AGN International, a worldwide association of separate and independent advisory businesses sharing a dedication to exemplary client service. Members deliver assurance, accounting, tax, and consulting services to individuals and organizations across the globe.

AGN International has approximately 200 member firms in over 80 countries and is among the largest of comparable accountancy organizations. As a member, we can collaborate with these other firms to meet clients’ needs and improve service by sharing experience and knowledge and working collaboratively to address cross-borders interests.

Thanks to this association, clients of AGN members (this means you!) have direct access to practical business advice within a structure of trusted relationships. The result is a high standard of service at an affordable rate — an antidote to the complexity and higher cost of large global service providers.

James Moore Gold: Our Approach to Service Delivery

At James Moore, excellence isn’t an aspiration—it’s the baseline. Through our Gold Standard service model, we deliver consistency, responsiveness, and results at every stage of engagement:

Responsive Communication: Every client message is acknowledged within 24 hours, ensuring timely and clear communication. We assign a dedicated point of contact who remains accessible throughout the engagement, and we make it a point to introduce every member of your service team in person, so you always know who’s supporting you.

Strategic Planning: Our engagements begin with a tailored transition plan that equips our team with operational insight, reduces assumptions, and brings a fresh, objective perspective. This allows us to build a comprehensive understanding of your organization’s history, current operations, and long-term goals.

Efficient Implementation: We embed Lean Six Sigma principles into every phase of our work to remove inefficiencies and optimize timeliness. This disciplined approach results in engagements that are more effective and impactful and delivered in less time without sacrificing quality.

Advanced Technology: We use enterprise-grade tools like CCH ProSystem Fx, CCH Axcess, and Suralink to ensure technical accuracy and seamless, secure engagement management. These platforms streamline requests, track progress in real time, and reduce redundancies, delivering national firm quality with the personal touch of a regional partner.

Data Security: Cybersecurity is a top priority. We partner with Microsoft to ensure our IT professionals maintain elite-level certifications, giving us—and you—access to the most current protections and expertise available to guard against cyber threats and data breaches.

Technical Expertise and Personal Service - The Best of Both Worlds
We go beyond compliance to support your broader organizational goals—bringing together audit, accounting, and strategic insight. With James Moore, you get top-tier technical expertise and exceptional service, delivered with the accessibility of a local firm. And our clients agree: according to our Net Promoter Score (NPS), they’re more than twice as likely as the industry average to recommend us—reflecting our strong commitment to client experience and long-term value.

Continuous Feedback: We hold regular meetings throughout the engagement to share results, confirm alignment with your goals, and adjust our approach if needed. We’re committed to listening, improving, and staying fully attuned to your evolving needs.

Source: NICE Satmetrix U.S. Consumer 2022 Net Promoter Benchmarks

The James Moore Difference

At James Moore, we’re not just focused on the numbers, we’re focused on the experience. While our audit process is driven by standards, compliance, and technical excellence, our client relationships are built on trust, transparency, and something often missing in this industry: humanity.
This page is about the part of the engagement that can’t be quantified but always gets noticed. It’s how we show up, how we communicate, how we partner, and why clients come back year after year.
Our People, Your Partners
We hire smart, dedicated professionals, and encourage them to bring their full selves to the engagement. That means you get a team who’s technically sharp, approachable, and deeply invested in your success. We prioritize continuity year after year, so you’re not reintroducing your processes to new faces every cycle.
You’ll know your team, and they’ll know you, because that’s how effective collaboration starts.
No Surprises. Ever.
One of our core engagement philosophies is simple: if something’s going to show up in the report, you’ll hear it from us first.
We maintain a no surprises policy, ensuring open lines of communication, regular status updates, and proactive outreach when anything changes. From engagement kickoff to fieldwork to wrap-up, you’ll always know where things stand.
We Take Our Dad Jokes Seriously
Let’s face it, audits aren’t always headline entertainment. But that doesn’t mean we can’t have a little fun along the way.
We’ve found that a well-placed dad joke can do wonders for morale during a long fieldwork day. Whether it’s a groan-worthy pun about spreadsheets (“Why did the accountant break up with the calculator? It couldn’t count on them…”) or a surprise joke of the day during status meetings, we like to bring a little levity to the process.
Humor breaks down walls, builds connection, and reminds everyone that we’re all in this together. And yes, we keep score on who tells the worst one.
Technology That Works—For You
We bring a modern approach to every engagement, powered by tools that reduce burden, enhance insight, and keep your data secure.
» Suralink: Real-time client collaboration through request tracking, role-based tasking, and dashboard visibility.
» AI-Enhanced Reviews: We leverage automation to streamline document review and focus human judgment where it counts.
» Cloud Platforms: Secure, paperless workflows with tools like CCH Axcess and Power BI help keep everything moving and visible.
But we never let the technology replace a good conversation. When the dashboard stops and decisions begin, we pick up the phone.
What You Can Expect From Us
»  A unified, collaborative team that respects your time
»  A seamless blend of technical rigor and genuine partnership
» Humor, humility, and high standards
»  Clear next steps, timely deliverables, and great energy
The bottom line: We’ll follow the standards and perform a highly effective audit. But we’ll also make sure you feel supported, informed, and even a little inspired along the way.
This is what it means to work with James Moore.

Peer Review and Quality Control

Peer Review
James Moore is a member of the Center for Audit Quality of the AICPA, and participates in the AICPA Peer Review Program triennially. Peer Review has been the accounting profession’s self-regulatory program since

April 23, 2024

To the Members of James Moore & Co., P.L.

Report on the Firm’s System of Quality Control

1977, and we have participated in the peer review process since its initial year—long before it was required.
James Moore has successfully completed 16 triennial peer reviews with no letters of
comment or deficiencies ever reported. Our 16th peer review report, dated April 23, 2024, is provided.
You will see our peer review notes a “pass” rating, which is the best rating awarded. This peer review included a review of nonprofit and governmental engagements.
Although receiving a “pass” rating on our peer reviews is a source of great pride to us, what does it mean to you? It simply means that James Moore has a system of internal
control that maximizes the quality of its people, procedures, and its ultimate product. Our

firm requires its professional personnel to approach all engagements with objectivity and fairness. Personnel are particularly sensitive to the requirement for confidential treatment of any information obtained during the course of the audit prior to release of audit reports.

and the Peer Review Committee of the Florida Institute of CPAs

We have reviewed the system of quality control for the accounting and auditing practice of James Moore & Co., P.L. (the firm) in effect for the year ended October 31, 2023. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards).

A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating.

Firm’s Responsibility

The firm is responsible for designing and complying with a system of quality control to provide the firm with reasonable assurance of performing and reporting in conformity with the requirements of applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported on in conformity with the requirements of applicable professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any.

Peer Reviewer’s Responsibility

Our responsibility is to express an opinion on the design of and compliance with the firm’s system of quality control based on our review.

Required Selections and Considerations

Engagements selected for review included engagements performed under Government Auditing Standards, including compliance audits under the Single Audit Act, and audits of employee benefit plans.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures.

Opinion

In our opinion, the system of quality control for the accounting and auditing practice of James Moore & Co.,
P.L. in effect for the year ended October 31, 2023, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. James Moore & Co., P.L. has received a peer review rating of pass.

Warren, Stone & Associates, LLC

Quality Control
The firm has written procedures that address quality control with regard to independence, integrity, and objectivity; personnel management practices of hiring; assignment of personnel; professional development and advancement; acceptance and continuance of clients and engagements; engagement performance; and monitoring.
These procedures define the process to provide the firm with assurance that its personnel comply with applicable professional standards and the firm’s standards of quality. It is our policy to follow the guidelines of the AICPA, Financial Accounting Standards Board (FASB), Governmental Accounting Standards Board (GASB), and the Government Finance Officers’ Association (GFOA).

Offices and Staffing
One Firm Working Together to Make Your Engagement a Success

Our firm governs and functions by industry and service line teams, with office locations only serving as a physical place for work to be accomplished rather than a basis for forming engagement teams.
Your engagement will be staffed by seven full-time professionals from our Government Services Team, with our Daytona Beach office serving as the base office for the engagement staffing and issuance of our audit reports.

STATEWIDE LOCATIONS

The use of technology improves our processes, sparking efficiency and collaboration… and providing the best outcome for you!

Firm Headquarters
5931 NW 1st Place | Gainesville, FL 32607

Proposed Team Organizational Structure

We believe successful engagement performance requires a strong, functional team. Our approach to selecting an engagement team is based on the need for close coordination, carefully-defined responsibilities, open lines of communication, and constant quality control throughout the engagement. We hire the best from around the state, bringing value to our partnership with clients. Your engagement will be led by seven full-time, licensed certified public accountants. All members have extensive experience serving government entities.
Each member of your team has exceeded the CPE requirements of the State Board, with classes specific to governmental and nonprofit auditing, as required by the U.S. Government Accountability Office.
The proposed engagement team is as follows, with their résumés on the subsequent pages.

ST. LUCIE WEST SERVICES DISTRICT

Zach Chalifour
Lead Partner

Brendan McKitrick
IT Audit Partner

James Halleran
Quality Control Review Partner

Caitlan Walker
Single Audit Director

Farah Rajaee
Senior Manager

Lorrie Brinson
Manager

Erik Wiebke
Supervisor

Associate Accountants

Zach Chalifour, CPA | Lead Partner

With nearly 20 years of experience, Zach’s primary focus has been on rendering services for government entities with budgets ranging from less than $1 million to over $1 billion, including those that receive annual federal and state assistance subject to OMB Uniform Guidance and the Florida Single Audit Act in excess of
$100 million.
The leader of our firm’s Government Services Team, Zach has worked with numerous clients to assist in the early implementation of new GASB standards, and has led the team providing ARPA reporting and compliance services to nearly 50 governments across the country. Zach also brings a unique perspective to the audit environment based on his inside working knowledge of local government finance, having served as the contract Finance Director for the City of Lake Helen since early 2019.
Zach has spoken at the FGFOA Conference and School of Government Finance, various local FGFOA chapters, and conducted several webinars on topics

Education
» Master of Accountancy, Stetson University
» Bachelor of Business Administration in Accounting Information Systems, Stetson University

addressing single audits and the Uniform Guidance, GASB standard updates, internal control best practices, and various other topics. Zach is an ACFR reviewer for the GFOA.
Relevant Experience

Affiliations
» American Institute of Certified Public Accountants (Member of the
Government Audit Quality Center)
» Florida Institute of Certified Public Accountants (State & Local Government Section)
» Government Finance Officers Association (ACFR Reviewer)
» Florida Government Finance Officers Association (Planning Conference Committee and Instructor)
» Space Coast Chapter of the FGFOA
» Volusia/Flagler Chapter of the Florida Government Finance Officers Association (Instructor)
» Florida League of Cities
» Northeast Florida League of Cities
» Space Coast League of Cities
» Volusia League of Cities
» Leadership Daytona (Class of XXXV)
» Junior Achievement of Volusia County
» Volusia Honor Air Flight VI Guardian
» Volusia Young Professionals Group
» Daytona Beach Quarterback Club (Past Captain)
License/CPE
» CPA License #AC40203
» CPE Hours (3 years): 386

Gov’t. Organizations
» Big Bend Water Authority
» Capital Region Trans. Planning Agency
» Cedar Key Water and Sewer District
» Clay County Econ. Dev. Authority
» Clay County Utility Authority
» East Flagler Mosquito Control District
» Florida Governmental Utility Authority
» Florida PACE Funding Agency, Inc.
» Gulf Consortium
» Halifax Area Advertising Authority
» Housing Finance Auth. of Volusia County
» New River Solid Waste Association
» North Florida Broadband Authority
» North Florida Water Utilities Authority
» Northeast Florida Regional Council
» Northwest Florida Water Mgmt. District
» S. Seminole N. Orange County Wastewater Transmission Authority
» South Walton County Mosquito Control Dis.
» Southeast Volusia Advertising Authority

»  Southwest Florida
Water Mgmt. District
» Space Coast Area Transit
» Space Coast TPO
» St. Johns County Housing Finance Auth.
» St. Johns County Industrial Dev. Auth.
» St. Johns River Water Mgmt. District
» St. Lucie West Services District
» Volusia County Industrial Dev. Auth.
» Volusia Transit Management, Inc. (Votran)
» Volusia-Flagler TPO
» West Volusia Hospital Authority
» West Volusia Tourism Advertising Authority
Municipalities
» Astatula
» Belleair
» Bunnell
» Cape Canaveral
» Chattahoochee
» Chiefland
» Cross City
» Daytona Beach Shores
» DeBary
» DeLand
» Edgewater
» Fort Meade
» Grand Ridge

» Green Cove Springs
» Greensboro
» Greenville
» Hampton
» Havana
» High Springs
» Hilliard
»  Homerville (GA)
» Indian Shores
» Inglis
» Interlachen
» Lake Butler
» Lake City
» Lake Helen*
» Lynn Haven
» Madeira Beach
» Malabar
» Melbourne Beach
» Mexico Beach
» Micanopy
»  Monticello (GA)
» Neptune Beach
» New Smyrna Beach
» Ormond Beach
» Palm Coast
»  Pembroke Park
» Port Orange
» Sewall’s Point
» St. Augustine Beach
» St. Pete Beach
» Starke
» Titusville
» Welaka
» Winter Park
» Yankeetown

Brendan McKitrick, CPA, CISA | IT Audit Partner

Brendan has nearly 20 years of experience in the accounting industry and leads the firm’s IT audit engagements as partner. He oversees the planning, execution, and quality of IT audit services, ensuring compliance with professional standards and regulatory requirements. Brendan develops audit strategies that address risk assessment, IT general controls, application controls, and data analysis. He stays at the forefront of technology-related audit standards and emerging areas such as cybersecurity and AI to enhance audit quality and relevance. His leadership ensures each engagement delivers accurate, timely, and actionable insights to clients.
Brendan has co-presented on FGFOA webinars about GASB 87: Leases and GASB 96: Subscription Based Information Technology Arrangements (SBITA). He also presented on Protective Measure ITGC and SOC Reporting for the Higher Education James Moore webinar series.
Brendan serves as an integral member of the firm’s Government Services Team.

Education
» Master of Science, Information Systems and Operations
Management, University of Florida
» Bachelor of Science, Accounting, University of Florida

Relevant Experience

Affiliations
» American Institute of Certified Public Accountants (Member of the
Government Audit Quality Center)
» Florida Institute of Certified Public Accountants (State & Local Government Section)
» Government Finance Officers Association
» Florida Government Finance Officers Association
» North Central Chapter of the FGFOA (Instructor)
» Florida League of Cities (and various local chapters)
» Information Systems Audit and Control Association
» College Athletic Business Management Association
» National Association of College and University Business Officers
» Southern Association of College and University Business Officers
License/CPE
» CPA License #AC43320
» CPE Hours (3 years): 371

Gov’t. Organizations
» Bradford County Development Authority
» Capital Region Transportation Planning Agency
» East Flagler Mosquito Control District
» Gulf Consortium
» North Florida Water Utilities Authority
» S. Seminole N. Orange County Wastewater Transmission Auth.
» Southwest Florida Water Management District
» Space Coast Area Transit
» St. Johns River Water Management District
» Volusia Transit Management, Inc. (Votran)

Municipalities
» Cape Canaveral
» Cedar Key*
» Chiefland
» Crescent City
» Cross City
» DeLand
» Edgewater
» Flagler Beach
» Fort Lauderdale
» Fort Meade
» Frostproof*
» Gainesville*
» Green Cove Springs
» Hampton
» High Springs
» Holly Hill
»  Homerville (GA)
» Inglis
» Interlachen
» Jennings*
» Lake Butler
» Lake City
» Lynn Haven
» Micanopy
»  Monticello (GA)

» Neptune Beach
» New Smyrna Beach
» Ormond Beach
» Palm Coast
» Pembroke Park
» Pomona Park
» Port Orange
» Sewall’s Point
» St. Pete Beach
» Titusville
» Welaka
» Yankeetown
Counties
» Baker
» Bradford
» Clay
» Flagler
» Gilchrist
» Glades
» Indian River
» Levy
» Liberty
» Putnam
» St. Lucie
» Union
» Volusia

James Halleran, CPA | Quality Control Review Partner

James has 30 years of experience providing accounting and consulting services for nonprofit organizations and government entities. He is a key member of our firm’s Government and Nonprofit Services Teams.
James’s experience includes a wide range of assignments with an emphasis on nonprofit and governmental auditing. During his tenure with the firm, James has been involved with governmental entities that receive state and federal financial assistance subject to Government Auditing Standards, Florida Single Audit Act and with OMB Uniform Grant Guidance. He has performed consulting services in the area of internal controls, agreed-upon procedures, and system design. In
addition, he has performed internal inspections and external peer reviews for the firm in accordance with peer review requirements.
James is recognized statewide as an expert for nonprofit and government auditing and reporting, and he currently serves on committees for the FICPA and the FGFOA. He often is called upon to teach training courses within the firm and

Education
» Master of Science in Taxation, University of Central Florida
» Bachelor of Science, Business Administration, Major in Accounting, University of Central Florida

for the FICPA and FGFOA. Additionally, he serves as an ACFR reviewer for the GFOA.

Relevant Experience

Affiliations
» American Institute of Certified Public Accountants (Member of the Not-
For-Profit Section and Government Audit Quality Center)
» Florida Institute of Certified Public Accountants (Instructor and Past Steering Committee of the State & Local Government Section)
» Government Finance Officers Association (ACFR Reviewer)
» Florida Government Finance Officers Association (Technical Resource Committee and Instructor)
» Volusia/Flagler Chapter of the Florida Government Finance Officers Association (Instructor)
» Florida League of Cities
» Northeast Florida League of Cities
» Space Coast League of Cities
» Volusia League of Cities
» United Way of Volusia and Flagler Counties, Inc. (Past Chair and Treasurer)
» Rotary Club of Daytona Beach (Past Treasurer)
» One Voice for Volusia
» Port Orange/South Daytona Chamber of Commerce (Past Board Member)
» Leadership Port Orange/South Daytona Chamber Alumni
License/CPE
» CPA License #AC0027856
» CPE Hours (3 years): 525.5

Gov’t. Organizations
» Bradford County Development Authority
» Clay County Development Authority
» Clay County Utility Authority
» Florida Governmental Utility Authority
» Florida PACE Funding Agency, Inc.
» Halifax Area Advertising Authority
» Indian River Lagoon Council
» Northeast Florida Regional Council
» Northwest Florida Water Management District
» Seacoast Utility Authority
» Southeast Volusia Advertising Authority
» Southeast Volusia Hospital District
» Southwest Florida Water Management District
» Space Coast Area Transit
» Space Coast Transportation Planning Organization
» St. Johns River Water Management District

» St. Lucie West
Services District
» Volusia Council of Governments
» Volusia Transit Management, Inc. (Votran)
» Volusia-Flagler Transportation Planning Organization
» West Volusia Tourism Advertising Authority
» West Volusia Hospital Authority
Municipalities
» Astatula
» Avon Park
» Bunnell
» Cape Canaveral
» Chattahoochee
» Chiefland
» Crescent City
» Daytona Beach
» Daytona Beach Shores
» DeLand
» Edgewater
» Frostproof*
» Gainesville*
» Hampton
» Havana
» High Springs
» Hilliard
» Holly Hill
» Indian Shores

» Interlachen
» Lake Butler
» Lynn Haven
» Melbourne Beach
» Midway
» New Smyrna Beach
» Newberry
» Ormond Beach
» Palm Coast
» Pomona Park
» Port Orange
» South Daytona
» St. Augustine Beach
» Starke
» Titusville
» Welaka
» Winter Park
Counties
» Baker
» Bradford
» Clay
» Flagler
» Gilchrist
» Glades
» Levy
» Liberty
» Putnam
» St. Johns
» St. Lucie
» Union
» Volusia
» Wakulla

Caitlan Walker, CPA | Single Audit Director

Caitlan brings more than 15 years of experience serving as both auditor and trusted advisor to governmental entities and nonprofit organizations across Florida.
She specializes in guiding government clients through complex financial and compliance requirements, including single audits and grant compliance testing.
Her extensive knowledge of state and local government operations allows her to provide assurance services that go beyond compliance, helping clients strengthen internal controls, streamline reporting processes, and prepare for oversight by regulatory bodies.
Caitlan also is engaged in a consulting capacity, helping both governmental and nonprofit clients prepare for external audits and the preparation of financial statements. This proactive support enables her clients to approach the audit process with confidence and efficiency.
Caitlan plays an integral role on the firm’s Accounting & Auditing Team. Her

Education
» Master of Accountancy, Stetson University
» Bachelor of Science, Business Administration, cum laude, Stetson University

leadership is marked by a commitment to responsive service, practical solutions, and a strong focus on client success.

Relevant Experience

Affiliations
» American Institute of Certified Public Accountants (Member of the
Government Audit Quality Center; Not-for-Profit Section; Employee Benefit Plan Audit Quality Center)
» Florida Institute of Certified Public Accountants (State & Local Government Section)
» Government Finance Officers Association
» Volusia/Flagler Chapter of the Florida Government Finance Officers Association (Instructor)
» Northeast Florida League of Cities
» Space Coast League of Cities
» Volusia League of Cities
» Volusia Young Professionals Group (Former Board Member)
» Zeta Tau Alpha, Daytona Beach Alumnae Chapter (former Stetson University Chapter Financial Advisor)
License/CPE
» CPA License #AC46942
» CPE Hours (3 years): 454

Governmental
Organizations
» Capital Region Transportation Planning Agency
» Clay County Utility Authority
» Florida Governmental Utility Authority
» Florida PACE Funding Agency, Inc.
» Halifax Area Advertising Authority
» Indian River Lagoon Council
» Northeast Florida Regional Council
» Northwest Florida Water Management District
» Southeast Volusia Advertising Authority
» Southwest Florida Water Management District
» Space Coast Area Transit
» Space Coast Transportation Planning Organization

» St. Johns River Water
Management District
» Volusia Transit Management, Inc. (Votran)
» Volusia-Flagler Transportation Planning Organization
» West Volusia Tourism Advertising Authority
Municipalities
» Cross City
» Daytona Beach Shores
» DeBary
» DeLand
» Edgewater
» Flagler Beach
» Fort Meade
» Frostproof*
» Green Cove Springs
» High Springs
» Holly Hill
» Inglis
» Interlachen
» Lake Butler
» Lake City

» Lake Helen*
» Lynn Haven
» Malabar
» Melbourne Beach
» New Smyrna Beach
» Ormond Beach
» Palm Coast
» Pembroke Park
» Port Orange
» South Daytona
» St. Augustine Beach
» St. Pete Beach
» Starke
» Titusville
Counties
» Baker
» Clay
» Gilchrist
» Levy
» Liberty
» St. Johns
» Union
» Volusia
» Wakulla

Farah Rajaee, CPA | Senior Manager

Farah has over seven years of experience conducting financial audits, federal and state compliance audits, and agreed-upon procedures. She focuses primarily on government and nonprofit clients, giving her extensive knowledge of the requirements of single audits.
She is a key member of our Government Services Team.

Education
» Master of Science, Accounting, University of Central Florida
» Bachelor of Science, Accounting, University of Central Florida
Affiliations
» American Institute of Certified Public Accountants (Member of the
Government Audit Quality Center)
» Florida Institute of Certified Public Accountants (Member of the State & Local Government Section)
» Florida Government Finance Officers Association (North Central Florida Chapter)
License/CPE
» CPA License #AC54487
» CPE Hours (3 years): 251.5

Relevant Experience
Governmental Organizations
» Cedar Key Water and Sewer District
» Clay County Development Authority
» Clay County Utility Authority
» East Flagler Mosquito Control District
» Florida Governmental Utility Authority
» North Florida Water Utilities Authority
»  Northeast Florida Regional Council
» South Seminole North Orange County Wastewater Transmission Authority
» Southeast Volusia Advertising Authority
» Southwest Florida Water Management District
» Space Coast Area Transit
» Volusia Transit Management, Inc. (Votran)
Municipalities
» Belleair
» Cape Canaveral
» Chiefland
» Crescent City
» Cross City
» DeLand
» Edgewater
» Fort Meade
» Green Cove Springs

» High Springs
» Inglis
» Lake Butler
» Lake City
» Lynn Haven
» Madeira Beach
» Neptune Beach
» New Smyrna Beach
» Ormond Beach
» Pembroke Park
» Port Orange
» St. Augustine Beach
» St. Pete Beach
» Starke
» Titusville
» Yankeetown
Counties
» Baker
» Bradford
» Clay
» Flagler
» Gilchrist
» Glades
» Indian River
» Levy
» Liberty
» Putnam
» St. Lucie
» Union
» Volusia

Lorrie A. Brinson, CPA, CGFO | Manager, Governmental Advisory Group

As not only a CPA, but also a Certified Government Finance Officer (CGFO) since 2011, Lorrie possesses decades of governmental finance and operational experience. A dedicated member of the firm’s Governmental Advisory Services team, she manages the service delivery for the firm’s outsourced governmental
financial support model and other advisory services. In addition, Lorrie provides support to our governmental audit team with regard to financial reporting matters, assessments for operational recommendations and improvements, grant management and single audit testing.
Lorrie’s diverse work experience provides her with a wide-reaching breadth of governmental knowledge, with a particular focus in governmental accounting and financial reporting, governmental budgeting, payroll and debt administration, and grant management and reporting. Her work with governmental budgets
ranging from under $1 million to over $3 billion provide a valuable perspective and expertise applicable to small and large governments alike.

Education
» Master of Business Administration/ Public Administration, University of
Phoenix
» Master of Science, Accounting, University of Phoenix

Lorrie is an active member and former board member of the FGFOA and is a frequent speaker at the FGFOA Annual Conference and School of Government Finance, as well as various local FGFOA chapters.
Relevant Experience

» Bachelor of Science, Accounting, Florida State University
Affiliations
» American Institute of Certified Public Accountants
» Florida Institute of Certified Public Accountants
» Florida Government Finance Officers Association (Past Board Member)
» Government Finance Officers Association
» Florida Women in Public Finance
» Certified Government Finance Officer (Instructor)
» Hillsborough Chapter of Florida Government Finance Officers Association
» Florida Community Development Association
» Florida Housing Coalition
» Victory Over Violence of FL, Inc. (President/Founder)
License/CPE
» CPA License #AC60284
» CPE Hours (3 years): 101.5

Outsourced CFO and Advisory Services
» City of Bristol
» City of Cedar Key
» City of Frostproof
» City of Lake Helen
» City of Oak Hill
» Town of Greenville
» Town of Jennings
» West Volusia Hospital Authority

Local Government Employment Experience
» Hillsborough County (Business Manager/Fiscal Analyst)
» Hillsborough County Clerk of Court & Comptroller (Senior Accounting Manager)
» City of Sarasota (Accounting Manager)
» City of Tampa (Accounting and Grants Supervisor)
» City of Leesburg (Accountant)

Erik Wiebke, CPA | Supervisor

Erik has five years of experience providing auditing and accounting services.
Erik’s work at the firm includes audit and assurance services for government entities, nonprofits, common interest realty associations (CIRA), and employee benefit programs. Erik also has experience working with larger organizations with grants that are subject to federal and state single audits.
As a result of his experience, he serves as a key member of the firm’s Accounting & Auditing Services Team.

Education
» Master of Accounting, Stetson University
» Bachelor of Science, Accounting, Stetson University
Affiliations
» American Institute of Certified Public Accountants
» Florida Institute of Certified Public Accountants
License/CPE
» CPA License #AC57490
» CPE Hours (3 years): 142.5

Relevant Experience
Governmental Organizations
» Cedar Key Water and Sewer District
Municipalities
» Bunnell
» Chiefland
» Crescent City
» Daytona Beach Shores
» DeBary
» Green Cove Springs
» Hampton
» Indian Shores
» Interlachen
» Lake Helen*
» Madeira Beach
» Palm Coast
» Port Orange
» St. Augustine Beach
» St. Pete Beach
» Starke
» Titusville
» Yankeetown

Counties
» Baker
» Bradford
» Clay
» Gilchrist
» Levy
» Liberty
» Putnam
» St. Johns
» Union
» Volusia
Schools (Internal Accounts)
» Flagler Schools
» Nassau County School District
» Volusia County Schools

*special engagement

D

D

D

D

D

D

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License to Practice in the State of Florida

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

CHALIFOUR, ZACHARY ANDRE
ѵѵ82 MERRYVALE LANE PORT ORANGE  FL 32128

EXPIRATION DATE: DECEMBER 31, 2026
Always verify licenses online at MyFloridaLicense.com

ISSUED: 09/24/2024
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC40203

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

MCKITRICK, BRENDAN KEITH
552ѵ SW 93RD WAY GAINESVILLE  FL 32ѵ08

EXPIRATION DATE: DECEMBER 31, 2025
Always verify licenses online at MyFloridaLicense.com

ISSUED: 11/18/2023
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC43320

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

HALLERAN, JAMES ANDREW
ѷ AMES MOORE ş CO., P.L.
121 E*ECUTIVE CIRCLE DAYTONA BEACH FL 32114-1180

EXPIRATION DATE: DECEMBER 31, 2025
Always verify licenses online at MyFloridaLicense.com

ISSUED: 11/18/2023
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC0027Ѷ56

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

WALKER, CAITLAN B
5278 PLANTATION HOME WAY PORT ORANGE  FL 32128

EXPIRATION DATE: DECEMBER 31, 2026
Always verify licenses online at MyFloridaLicense.com

ISSUED: 09/24/2024
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC46942

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

RAJAEE, FARAH LOUISE
2748 SW 121ST WAY GAINESVILLE  FL 32ѵ08

EXPIRATION DATE: DECEMBER 31, 2026
Always verify licenses online at MyFloridaLicense.com

ISSUED: 12/03/2024
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC544Ѷ7

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

BRINSON, LORRIE ANN
15415 FEATHER STAR PLACE RUS IN	FL 33573

EXPIRATION DATE: DECEMBER 31, 2026
Always verify licenses online at MyFloridaLicense.com

ISSUED: 11/21/2024
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC602Ѷ4

Ron DeSantis, Governor

Melanie S. Griffin, Secretary

STATE OF FLORIDA
EPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
BOARD OF ACCOUNTANCY
THE CERTIFIED PUBLIC ACCOUNTANT HEREIN IS LICENSED UNDER THE
PROVISIONS OF CHAPTER 473, FLORIDA STATUTES

WIEBKE, ERIK STEVEN
12372 TERRACE BLUFF ST RIVERVIEW	FL 33579

EXPIRATION DATE: DECEMBER 31, 2026
Always verify licenses online at MyFloridaLicense.com

ISSUED: 10/03/2024
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.

LICENSE NUMBER: AC57490

Government Services Team

At the heart of our firm’s practice lies a deep commitment to serving government entities. Our Government Services Team is fully entrenched in your industry, recognizing that comprehending the challenges you face is the key to providing effective solutions. These team members specialize in working with government clients and maintain strong affiliations with prominent industry organizations to stay at the forefront of developments.
With a rich history of providing auditing services to over 100 local governments and related organizations in Florida, James Moore possesses a profound understanding of entities like yours. This extensive experience
enables us to conduct your audit with efficiency and thoroughness, delivering a cost-effective yet comprehensive engagement. However, we go beyond the role of a mere government auditor; we stand ready to assist you with all the intricacies of financial reporting and daily challenges.
In addition to our independent auditing services, we offer a range of solutions that include:

»	Federal and State Compliance Solutions	»	Revenue Enhancement Audits	
»	Financial Condition Assessments	»	Needs Assessments - Financial and IT	
»	Budget Development/Evaluation	»	Rate Studies	
»	Internal Control Analyses	»	Audit Readiness	
»	Elected Official Orientation	»	Actuarial Report Interpretations	
»	Annual Comprehensive Financial Reports	»	Risk Management Assistance	
»	New Accounting Standard Implementation	»	Lean Six Sigma	

Assistance
»  Forensic Auditing
»  Decision Validation
» Accounting Consulting Solutions

»  Fund Balance Planning and Management
»  Agreed-Upon Procedures
»  Comfort letters in connection with debt securities

Two of your engagement leaders, Zach Chalifour and James Halleran, currently serve on the GFOA’s ACFR Review Committee, which reviews ACFRs of governmental entities to determine if an ACFR meets the reporting requirements necessary to obtain the Certificate of Achievement for Excellence in Financial Reporting.
James also has served on the FICPA Local Government Committee for several years and is currently on the FGFOA Technical Resource Committee. In addition, both he and Zach have taught at several FGFOA Conferences and local chapter meetings and are frequent speakers throughout the state of Florida.

Experience with Authorities, Special Districts, and Other Agencies

»  Alligator Point Water Resources District
» Big Bend Water Authority
»  Bradford County Development Authority
»  Bridge Harbor Community Development District
»  Capital Region Transportation Planning Agency
» CBL/BM Port Orange West Community Development District
»  Cedar Key Water and Sewer District
»  Clay County Development Authority
»  Clay County Utility Authority
»  Cypress Head Golf Club (City of Port Orange)
» Daytona Beach Racing & Recreational Facilities District
»  East Flagler Mosquito Control District
» Economic Development Commission of Florida’s Space Coast
»  Emergency Medical Foundation, Inc.
» Federal Equitable Sharing & Law Enforcement Trust
»  Florida Court Clerks and Comptrollers
»  Florida Department of Community Affairs
»  Florida Governmental Utility Authority
»  Florida PACE Funding Agency, Inc.
»  Gainesville Community Redevelopment Agency
» Gulf Consortium
»  Halifax Area Advertising Authority
»  Halifax Management System, Inc.
»  Highway 79 Corridor Authority
»  Indian River Lagoon Council
»  New River Solid Waste Association
»  North Florida Broadband Authority
» North Florida Water Utilities Authority
»  Northeast Florida Regional Council
»  Northwest Florida Water Management District

»  One Daytona Community Development District
»  PBR Community Development District
»  Putnam-Clay-Flagler EOC, Inc.
»  Seacoast Utility Authority
» South Seminole North Orange County Wastewater Transmission Authority
»  South Walton County Mosquito Control District
»  Southeast Volusia Advertising Authority
»  Southeast Volusia Hospital District
»  Southwest Florida Water Management District
»  Space Coast Transportation Planning Organization
»  St. Johns County Housing Finance Authority
»  St. Johns County Industrial Development Authority
»  St. Johns River Water Management District
»  St. Lucie West Services District
»  Suwannee River Economic Council, Inc.
»  Suwannee River Water Management District
» Suwannee Valley Transit Authority
»  SWI Community Development District
»  Three Rivers Regional Library System
» Villages of Avignon Community Development District
»  Volusia Council of Governments
»  Volusia County Industrial Development Authority
» Volusia-Flagler Transportation Planning Organization
»  Volusia Soil & Water Conservation District
» Volusia Water Alliance
» Walkers Green Community Development District
» Water Authority of Volusia
» West Volusia Hospital Authority
» West Volusia Tourism Advertising Authority

References
We are pleased to provide you with references of clients served who best match the requirements and needs of your organization.

Florida Governmental Utility Authority
WenQiong “Wendy” Wu Controller
Email: wendy.wu@fgua.com Phone: 407.627.6900
Work performed: Financial Audit, Single Audit, ACFR, Utility Audit

Clay County Utility Authority
Karen Osborne
Chief Financial Officer
Email: kosborne@clayutility.org Phone: 904.213.2404
Work performed: Financial Audit, Single Audit, Utility Audit

St. Lucie County
Michelle Miller
Clerk of Court and Comptroller Email: millerm@stlucieclerk.gov Phone: 772.462.1723
Work performed: Financial Audit, Single Audit, ACFR, Utility Audit

The St. Johns River Water Management District (District) has used the services of James Moore & Company for more than 15 years. During our association, the staff of James Moore has always conducted themselves in a friendly, nonadversarial and professional manner.
Since the day they began serving the District they have been eager to provide assistance and advice to District staff in order to correct potential issues of concern before they developed into reportable problems. Their staff also strives to be as non-intrusive as possible when doing field work on site. The resulting audit/ACFR reports have always been of the highest quality and completed in a timely way while meeting all existing deadlines.
Greg Rockwell, CPA Finance Director
St. Johns River Water Management District

Client	Fin.
Audit	Sngl.
Audit	ACFR	Utili-
ty	
SPECIAL DISTRICTS AND OTHER AGENICES	
Alligator Point Water Resources District: Tom Vander Plaats | 850.349.2274					
Big Bend Water Authority: Mark Reblin | 352.498.3576 | mreblin@msn.com					
Capital Region Transportation Planning Agency: Greg Slay | 850.891.8630 | greg.slay@crtpa.org					
Cedar Key Water and Sewer District: James McCain | 352.543.5285 | James@ckwater.org					
Clay County Dev. Auth.: Josh Cockrell | 904.264.7373 | joshcockrell@claydevelopmentauthority.com					
Clay County Utility Authority: Karen Osborne | 904.213.2404 | kosborne@clayutility.org					
Cypress Head Golf Club.: Susanne Snider | 386.756.5451 | ssnider@kempersports.com					
Daytona Beach Racing & Rec. Fac. Dis.: Barbara Kelly | 386.255.7355 | info@daytonaracingdistrict.com					
Florida Governmental Utility Authority: WenQiong “Wendy” Wu | 407.629.6900 | wendy.wu@fgua.com					
Florida PACE Funding Agency, Inc.: Wendi Leach | 850.400.7223 | wendi@floridapace.gov					
Halifax Area Advertising Authority: Chuck Grimes | 386.255.0415 x 123 | cgrimes@daytonabeach.com					
New River Solid Waste Association: Melissa Waters | 386.431.1000 | mwaters@nrswa.org					
Northeast Florida Regional Council: Donna Starling | 904.279.0880 x 109 | dstarling@nefrc.org					
Northwest Fl Water Mgt Dis: Amanda Bedenbaugh | 850.539.2596 | amanda.bedenbaugh@nwfwater.com					
Southeast Volusia Area Advertising Auth.: Debbie Meihls | 386.428.1600 | debbie@visitnsbfla.com					
Southeast Volusia Hospital District: Jeff Davidson | 386.423.0001 | jeff.davidson@sevhd.com					
Southwest Florida Water Mgt. Dis.: Melisa Lowe | 352.796.7211 | melisa.lowe@watermatters.org					
South Walton Cty. Mosquito Con. Dis.: Cammie Henderson | 850.267.2112 | administration@swcmcd.org					
Space Coast Transportation Planning Org.: Laura Carter | 321.690.6890 | laura.carter@brevardfl.gov					
St. Johns River Water Mgt. Dis.: R. Gregory Rockwell | 386.312.2322 | grockwell@sjrwmd.com					
Suwannee River Economic Council: Barbara Hamric | 386.362.4115 | bhamric@suwanneecec.net					
Volusia-Flagler Transportation Planning Org.: Colleen Nicoulin | 386.226.0422 | CNicoulin@r2ctop.org					
West Volusia Tourism Advertising Auth.: Georgia Turner | 386.775.2006 | gturner@visitwestvolusia.com					
MUNICIPALITIES	
Astatula: Zane Teeters, Mayor | 352.742.1100 | zteeters@astatula.org					
Belleair: Nanette Freeman, Interim HR and Finance Director | 727.588.3769 | nfreeman@townofbelleair.net					
Bunnell: Kristi Moss, Finance Director | 386.437.7500 | kmoss@bunnellcity.us					
Cape Canaveral: John DeLeo, Admin. & Fin. Svcs. Dir. | 321.868.1220 | J.Deleo@cityofcapecanaveral.org					
Carrabelle: Courtney Dempsey, City Administrator | 904.697.3618 | citycbel@gtcom.net					
Chattahoochee: Miranda Wilson, City Clerk | 850.663.4046					
Chiefland: Laura Cain, City Manager/Clerk | 352.493.6711 | laura@chieflandfla.com					
Crescent City: Charles Rudd, City Manager | 386.698.2525 | citymanager@crescentcity-fl.com					
Daytona Beach Shores: Kurt Swartzlander, City Mgr. | 386.763.5329 | kswartzlander@cityofdbs.org					
DeBary: Liz Bauer, Finance Director | 386.601.0227 | lbauer@debary.org					
DeLand: Dan Stauffer, Finance Director | 386.626.7077 | staufferd@deland.org					
Edgewater: Bridgette Vaissiere, Finance Director | 386.424.2400 | bvaissiere@cityofedgewater.org					
Flagler Beach: Hollie Harlan, Finance Director | 386.517.2000 | Hharlan@CityofFlaglerBeach.com					
Greenville: Kim Reams, Town Clerk | 850.948.2251 | kreams@mygreenvillefl.com					
Hampton: Mary Lou Hildreth, City Clerk | 352.235.0519 | coh1@outlook.com					
High Springs: Diane Wilson, Finance Director | 386.454.1416 | dwilson@highsprings.gov					
Holly Hill: Joe Forte, City Manager | 386.248.9425 | jforte@hollyhill.org					

Client	Fin.
Audit	Sngl.
Audit	ACFR	Utili-
ty	
Indian Shores: Amy Lockhart, CPA, Director of Finance | 727.595.4020 | alockhart@myindianshores.com					
Interlachen: Joni Payne, Town Clerk | 386.684.3811 | jpayne@interlachen-fl.gov					
Lake City: Angela Moore, Finance Director | 386.719.5844 | TaylorA@lcfla.com					
Lynn Haven: Kiki Roman, Finance Director | 850.248.0519 | kroman@cityoflynnhaven.com					
Madeira Beach: Andrew Laflin, Director of Finance | 727.391.9951 x 230 | alaflin@madeirabeachfl.gov					
Malabar: Lisa Morrell, Town Manager | 321.727.7764 | LMorrell@townofmalabar.org					
Melbourne Beach: Elizabeth Marasco, Town Mgr. | 321.724.5860 | townmanager@melbournebeachfl.org					
Mexico Beach: Mell Smifielski, City Administrator | 850.648.5700 x 3 | mell@mexicobeachfl.gov					
Monticello: Kathy Radford, City Clerk | 850.342.0153 | cityclerk@mymonticello.net					
Ormond Beach: Kelly McGuire, Finance Director | 386.676.3212 | kelly.mcguire@ormondbeach.org					
Palm Coast: Helena Alves, Finance Director | 386.986.4745 | HAlves@palmcoastgov.com					
Pembroke Park: David Lynch, Town Manager | 954.966.4600 | dlynch@tppfl.gov					
Pomona Park: Andrea Almeida, Town Clerk | 386.649.4902 | townclerk@pomonapark.com					
Port Orange: Linda Truitt, Assistant Finance Director | 386.506.5743 | ltruitt@port-orange.org					
Sewall’s Point: Bob Daniels, Town Manager | 772.287.2455 x 12 | rdaniels@sewallspoint.org					
Sopchoppy: Ashley Schilling, City Clerk | 850.962.4611 | ashley.schilling@sopchoppy.org					
South Daytona: Jason Oliva, Finance Director | 386.322.3065 | joliva@southdaytona.org					
St. Augustine Beach: Patty Douylliez, Finance Director | 904.471.2122 x 103 | pdouylliez@cityofsab.org					
St. Marks: Zoe Mansfield, City Manager | 850.925.6224 | cityofst.marks@comast.net					
St. Pete Beach: Sheila Dalton, Assistant Finance Director | 727.363.9252 | sdalton@stpetebeach.org					
Titusville: Teri Butler, Finance Director | 321.567.3712 | teri.butler@titusville.com					
Welaka: Meghan Allmon, Town Clerk | 386.467.9800 | townclerk@welaka-fl.gov					
Yankeetown: William Ary, Town Manager | 352.447.2511 | admin@yankeetownfl.org					
Outsourced CFO Services	
Bristol: Robin Hatcher, City Clerk | 850.643.2261 | rmh.cityofbristol@fairpoint.net	
Frostproof: Nicole McDowell, City Manager/Clerk | 863.635.7854 | nmcdowell@cityoffrostproof.com	
Jennings: Jennifer Hightower, City Manager | 386.938.4131 | jhightower@jennings-fl.com	
Lake Helen: Jim Gleason, City Administrator | 386.228.2308 | jgleason@lakehelen.org	
COUNTIES	
Baker: Stacie Harvey, Clerk of Court and Comptroller | 904.259.3613 | stacie.harvey@bakercountyfl.org					
Bradford: Dana Lafollette, Finance Director | 904.966.6280 | dana_lafollette@bradfordcountyfl.gov					
Clay: Tara S. Green, Clerk of Court and Comptroller | 904.284.6302 | greent@clayclerk.com					
Gilchrist: Todd Newton, Clerk of Court | 352.463.3170 | tnewton@gilchrist.fl.us					
Glades: Tami Simmons, Clerk of Court and Comptroller | 863.946.6002 | tsimmons@gladesclerk.com					
Levy: Matt Brooks, Clerk of Court and Comptroller | 352.486.5166 | levyclerk@levyclerk.com					
Liberty: Jace Ford, Clerk of Court and Comptroller | 850.643.2215 | jford@libertyclerk.com					
Putnam: Matt Reynolds, Clerk of Court and Comptroller | 386.326.7601 | matt.reynolds@putnam-fl.gov					
St. Lucie: Michelle Miller, Clerk of Court and Comptroller | 772.462.1723 | millerm@stlucieclerk.gov					
Union: Kellie Rhoades, Clerk of Court | 386.496.0027 | rhoadesk@unionclerk.com					
Volusia: Lynne Urice, Accounting Director | 386.736.5933 x 12478 | Lynne Urice lurice@volusia.org					
Wakulla: Greg James, Clerk of Court | 850.926.0905 | gjames@wakullaclerk.com					

Understanding of the Scope of Work

James Moore understands the District seeks an independent certified public accounting firm to perform annual financial audits for fiscal years ending 2025, 2026, and 2027, with an option to renew for two additional years. The engagement will require audits of the District’s financial statements in accordance with Florida Statutes Section 218.39, Rules of the Florida Auditor General, and Government Auditing Standards (Yellow Book).
The District encompasses approximately 4,614 acres in St. Lucie County, including around 11,000 assessable residential, commercial, and retail units, and maintains five outstanding bond issues totaling $65.3 million across both Non-Ad Valorem Assessment and Enterprise Fund revenue bonds.
James Moore recognizes the purpose of these audits is to provide an independent and objective assessment of the District’s financial position, operations, and compliance with applicable laws and regulations. The firm will deliver professional audit services that ensure transparency, accountability, and accuracy in financial reporting while maintaining open communication with District management and the Board throughout the engagement.
Summary of Approach to Complete the Engagement
Our methodology has been developed to comply with generally accepted auditing standards promulgated by the AICPA’s Auditing Standards Board (U.S. GAAS). These auditing standards establish the overall objectives of the independent auditor and explain the nature and scope of an audit, and are also designed to enable the independent auditor to meet those objectives. The auditing standards stipulate the general responsibilities of the auditor, as well as the auditor’s further considerations relevant to the application of those responsibilities to specific topics. Our audit approach is summarized below and detailed in the following section:

Understanding of the Scope of Services to be Performed
We understand the work to be performed, including an examination of financial statements, a financial audit, and a compliance audit required by the Federal Uniform Grant Guidance and Rules of the Auditor General.

Independence
The firm and each individual staff member assigned to the engagement are free from personal or external impairments to independence and are organizationally independent and will maintain an independent attitude and appearance.

Lean Culture
James Moore has adopted a Lean culture, developing Gold Standards that require we provide the best service possible. We implemented Gold Standards for each phase of the audit process. As we go through each phase of the audit, we ask ourselves:
»  Does this provide value to our client?
»  Does this provide value to James Moore?
»  Does this meet a regulatory standard?
If a procedure or task does not meet one of these requirements, we do not spend our time on it and instead refocus our efforts to something that is of value. Much of that focus ensures frequent
communication throughout the year, which helps us to develop a robust risk assessment tailored to your organization, as well as serve as trusted advisors while business decisions are being made. We have found there are fewer surprises and work loops later in the process as a result of effective planning.

Audit Approach & Process
Our methodology has been developed to comply with generally accepted auditing standards promulgated by the AICPA’s Auditing Standards Board (U.S.
GAAS) and, when applicable, Generally Accepted Government Auditing Standards (GAGAS). These auditing standards establish the overall objectives of the independent auditor and explain the nature and scope of an audit, and also are designed to enable the independent auditor to meet those objectives.
The auditing standards stipulate the general responsibilities of the auditor, as well as the auditor’s further considerations relevant to the application of those responsibilities to specific topics.
Additionally, as significant federal and state grant expenditures are anticipated to continue at your organization, your audit also is subject to OMB Uniform Grant Guidance, Audits of States, Local Governments, and Non-Profit Organizations, as well as the Florida Single Audit Act.
For the purposes of this proposal, we’ve summarized our audit process into three distinct phases:
Planning
Fieldwork
Reporting

Descriptions of each phase are presented on the following pages.

PLANNING
Continuance Considerations
Occurs 4-6 months before year-end. We consider items such as:
» Feedback received from previous audit exit conferences with management
» Meeting with management to discuss any significant or unusual activities that have occurred during the year or are expected to occur within the year

Pre-Planning Conversations
Occurs 1-3 months before year-end. We inquire about items such as:
» Changes to intended services desired from our firm or the intended use of the financial statements
» Changes in management or other key staffing areas
» Impact of any recent accounting standards
These items are important for us in proactively planning for the nature, extent, and timing of the audit, but
they also help us in serving as advisors. All relevant conversations are shared with key engagement team members in a timely manner so the entire team remains updated.

Formal Planning and Interim Procedures
Occurs near year-end. Procedures include:
»  Establish preliminary planning materiality
»  Develop detailed audit plan, to include:
Assessment of risk at the financial statement account balance level
Plan tests of controls, tests of compliance and substantive procedures
Communicate audit plan with all members of engagement team
» Perform initial data extraction analysis of key accounts and transaction classes
»  Perform tests of controls and compliance
» Evaluate results of testing and, if necessary, modify the audit plan

Internal Controls
Internal controls are the steps put in place to provide reasonable assurance that the organization will achieve its objectives. These objectives fall into three categories:
Financial reporting

Operations

Compliance with laws and regulations
Obtaining an understanding of the entity’s internal controls is a fundamental part of understanding the entity and its environment. Although the process for obtaining an understanding of the entity’s internal control is addressed here as a separate process,
it is part of our risk assessment and may be performed concurrently with other risk assessment procedures.
The primary reason for understanding the entity’s internal controls is the same as performing other risk assessment procedures: (1) to assess the risk of material misstatement, and (2) to design and perform further audit procedures.
Our understanding of the internal controls will include the following:
» The five interrelated components of internal control:
control environment
risk assessment
information and communication systems
control activities
monitoring
» The entity’s selection and application of accounting policies
»  The entity’s use of information technology

In addition, we will develop an understanding of how the entity selects and applies its accounting policies and consider their appropriateness. This understanding will include (1) methods of accounting for significant and unusual transactions, (2) the effects of significant accounting policies in emerging or controversial areas for which consensus or authoritative guidance is lacking, (3) identification of new financial reporting standards and regulations pertinent to the entity, including how the entity will implement them, and
(4) changes in the entity’s accounting policies, including consideration of the reasons for, and the appropriateness of the changes.
The understanding of internal controls will include, at a minimum, the following:
»  For significant classes of transactions: An understanding of the entity’s processes and controls over the initiating, authorizing, recording, processing, and reporting of transactions.
»  For material accounts: An understanding of reconciliation controls related to material
accounts. We will develop our understanding of reconciliation controls related to material accounts even if the account is not part of a significant class of transactions. For example,
we may not consider the property account to be a part of a significant class of transactions for
a particular entity, but if the property account is material, we will still gain an understanding of applicable reconciliation controls.
»  For significant or fraud risks: An understanding of the controls related to that specific risk.
We cannot evaluate the design of the controls by assessing individual controls in isolation. Rather, we will assess the controls in a transaction cycle as a group, as follows:
» Obtain an understanding of the processes and flow of information through the transaction cycle.
» Determine what can go wrong within the transaction cycle.
» Determine whether the controls are sufficient to address the instances of what can go wrong within the transaction cycle.
In determining whether the controls in a process are designed effectively, we will use a top-down approach: one in which we first consider the design of entity-level controls relevant to the process and then consider
the activity-level controls. The entity-level controls

that generally have the most direct impact on the function of the activity-level controls are the controls related to monitoring and general controls for IT. The effectiveness of activity-level controls is significantly affected by the effectiveness of entity-level controls. For example, an entity may have poor segregation of duties in the accounts payable/cash disbursements area and may compensate for this deficiency through a thorough review and approval of each disbursement. If the entity has an effective control environment, general controls for IT that limit access to accounts payable applications to one or a few people, and monitoring controls to ensure the review and approval process is functioning correctly, we may determine that controls over the accounts payable/cash disbursements function are adequately designed. On the other hand, if the entity does not have a strong control environment and does not monitor the review and approval process, we would conclude that controls over the accounts payable/cash disbursements process are not designed effectively.

During the Planning Phase the audit request list is updated based on our customized risk assessment. The request list is discussed with management at least 30 days before final fieldwork begins. We only ask for what we need, nothing more. A timeline of deliverables is agreed upon with management to ensure fieldwork objectives and deadlines are met.
The request list also serves as an inventory of items. As you upload documents to our secure client portal, they are marked as “received” on the request list so all engagement team members are aware of what has been received and what is
outstanding. Two weeks before final fieldwork, the Engagement Manager or Audit Senior Accountant will follow up with management to make sure there are no questions or delays anticipated.

Note: All planning work, including our risk assessment and tailored audit procedures, is completed and reviewed by the Partner using our collaborative review process before final fieldwork begins.

Evaluating the design of internal controls requires experience and familiarity with accounting and financial reporting systems. The auditors obtaining an understanding of your internal controls will have sufficient knowledge and experience to effectively accomplish the objectives of this process.

FIELDWORK
Specific procedures are tailored according to the risk assessment, using information gathered during the Planning Phase. We follow a collaborative review process. As audit work is performed, the Engagement Manager and Partner are performing their review regularly, so that any comments can be discussed with the engagement
team during fieldwork. Each member on the engagement team takes ownership and responsibility for the entire engagement. We have found this provides for a better quality output from the start; no additional clean-up following completion of fieldwork is needed to make our audit documentation meet required standards. When we leave
the field, our goal is to have no or a minimal number of open items and a draft of the financial statements. Items completed during fieldwork include:
»  Perform substantive testing of account balances
»  Perform analytical procedures
»  Draft the audit report and management letters

REPORTING
» Final review of the audit report and financial statements by Lead Partner
»  Final review by Quality Control Review Partner
»  Summarize results of work and findings
»  Obtain management representations
» Engagement reporting to management and those charged with governance
» Exit conference with management to obtain feedback on the audit

Since we communicate regularly throughout the audit process there will be no surprises when we issue our reports. The reports we issue will include:
» Our report on the financial statements
» Our report on internal control over financial reporting and on compliance and other matters
» If applicable, our report on compliance for each major federal program and state project and on internal control over compliance.
» Our communication with those charged with governance
» Our management letter required by Chapter 10.550, Rules of the State of Florida, Office of the Auditor General

In addition to an exit conference with management, we encourage your governing/board members to meet with us prior to our formal presentation so we can go over all aspects of the audit report (including our findings and recommendations). We have found these meetings to be extremely beneficial in ensuring all of your questions and concerns are addressed, as well as to foster meaningful communication between you and us.

Statistical Sampling
Individual sample sizes and tests will be selected based on the unique controls of significant transaction processes tested during the Preliminary Phase.
Typically, such sample sizes will amount to no fewer than 40 transactions per process. While individual transactions are selected through sampling as a means of testing controls, our interim and year-end procedures will include significant data extraction procedures, which allow for an assessment to be performed of all transactions. Some audit areas in which sampling and/or data extraction procedures will be performed include non-payroll cash disbursements, payroll, and growth and resource management, among others.

Extent of Computer Software
We anticipate using your technology to the maximum extent possible in conducting our audits. To the extent possible we will request schedules and other information in electronic form, either in spreadsheet format or as a direct download of information from your software. Such information provides for ease of reviewing, sorting, and sampling and saves time
for your staff when reports do not have to be derived manually or printed in bulk.
Our firm employs the use of ProFx Engagement Software, which means we are paperless. Use of this software enables us to perform a more meaningful audit, because our time can be spent on more important audit procedures as opposed to balancing out manual workpapers, posting manual adjusting entries, etc.

Type and Extent of Analytical Procedures Analytical procedures are an additional integral part of our typical audit plan. In addition to our sampling and data extraction (sometimes in advance of such procedures as a means of identifying areas to focus on in data extraction efforts), analytical procedures serve as a key procedure that can indicate areas
in which unusual activity may have occurred. While extensive analytical procedures are performed over the financial information, we also incorporate non-financial information to aid in our assessment of financial activity.

Internal Control Structure
Walkthroughs of key internal control processes will be performed on an annual basis to document a thorough understanding of your internal control
structure and assess any changes to internal controls. These walkthroughs will be performed in person with appropriate personnel. Additionally, as discussed earlier, the documentation of every internal control process is prepared and/or reviewed by at least one individual who is certified in Lean Six Sigma. While the primary goal of all internal control systems auditing
is centered around the sufficiency of the controls, every process will be considered at a high level from an efficiency perspective in an effort to provide recommendations for any potential efficiencies that may be achievable.

Determining Laws and Regulations Subject to Testing
As part of obtaining reasonable assurance about whether your financial statements are free from material misstatement, we will perform tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. The identification of items deemed material for testing may arise from reading of your debt agreements, grant agreements, minutes, inquiries of your management or legal counsel, or any other audit procedures.

Drawing Audit Samples
While some compliance tests are performed on an annual basis, the sizes of samples in any additional tests over compliance for larger populations could vary significantly depending on the nature, extent, and frequency of items in the total population. Any required sampling will be conducted in accordance with the applicable professional standards, as well as auditor judgment.

One of our favorite components of our audit approach and the logistics of performing the audit relates to our use of the Suralink client engagement platform. Not only is this one of the premiere file-sharing products on the market, but we believe our internal strategy and training surrounding the use of the platform is what truly maximizes the efficiency and effectiveness of communication in the audit process.
In short, rather than providing you with a request list via Excel or some other “traditional” means, we compile our request list in Excel and then import it into a Suralink Engagement. Each line on the imported list generates a
“Request” in the Suralink Engagement. From there, we add any applicable users you want authorized to access the request list who can then access the full list and/or their specific assigned tasks.
The primary attributes and benefits of how we utilize this platform are as follows:
Centralized Repository of Request List Item Communications
Gone are the days of four different team members from your side working with four different team members from our side with numerous unique email chains requesting the same items. And then the next thing you know, you’ve provided the same file to your auditors three times and potentially may still get asked for it a fourth time! By shifting these communications to Suralink Engagements it allows all individuals with access to follow along the same conversation surrounding any follow-up questions on an audit request.
Client Export List Status
Request Assignment
Requests can be assigned to one or more specific users, providing for an increased ability to delegate audit responsibilities to the appropriate individuals and for users to easily filter for requests assigned to them. Requests also can be locked to specific users so only those with access may see the request and any comments or attached files.

Due Date Tracking
Each request is loaded with a specific due date to help your team prioritize the most impactful and/or timely items
that will help facilitate the most seamless audit process possible.

Status View
Gone are the days of needing to request an updated open items list and waiting on your audit team to assemble and provide it. At any time, you are able to log into your Suralink account and view a real-time status update on the audit request list.

Subsequent Year Rollforward
One of the ways we work to improve the audit workflow year after year is how we handle additional requests and/or items needed annually, but not on the initial request list. Every year, when completing the audit, we archive the completed Suralink Engagement – inclusive of the “original” request list and any additional items/questions added – and are able to roll it forward to use as the starting point for next year’s request list. This allows you to provide as much of the needed documentation on Day 1, which ultimately helps streamline the audit process and minimize the quantity of follow-up questions, therefore also minimizing disruptions to your day-to-day work!

Weekly Status Calls
While not a direct tool in the Suralink Engagement, one of our best practices during audit fieldwork and the subsequent wrap-up phase is to
schedule a weekly status call to address any questions in need of a conversation, discuss deliverables and projected completion timing, etc. Sometimes these calls may last five minutes or even be cancelled, but by having a standing call on the calendar every week, we’ve found this to be a great tool to keep everyone on the same page and leave no one in the dark on where we are in the grand scheme of things, whether it be you wanting to understand the status of the audit or us looking for the latest ETA on the last few outstanding items needed to complete the audit.
Overall, our implementation of Suralink Engagements has been a game-changer for our team and clients alike. We’re confident we’ll make your audit experience the smoothest it’s ever been!

Views Within the Request List

Client View of Homepage

Two-Factor Authentication

Financial Stability

James Moore & Co., P.L. has been in business for 60+ years and is in sound financial condition. Our financial stability allows us to invest heavily in our service management system to maintain high levels of efficiency and accountability. It also means we’re able to grow our workforce as needed. While our current staff is enough to serve all of our existing clients, we continue to hire new personnel on a regular basis. So as our workload continues to increase, our firm stays ready to provide the highest level of client service.

$44.3M Revenues
$4.7M Assets
300+ Employees
5 Offices

20 Partners with a combined
440+ years of tenure at JMCO

Business Continuity and Disaster Recovery
James Moore maintains a comprehensive business continuity and disaster recovery plan designed to ensure uninterrupted client service in the event of a natural disaster or other business disruption. This plan includes secure data backup and recovery protocols, remote work infrastructure for all team members, and clearly defined communication procedures to maintain engagement with clients and project teams. Our firm has successfully continued full operations through prior hurricane seasons, demonstrating our ability to remain responsive and fully operational under adverse conditions.

Maintaining insurance coverage for workers’ compensation, general commercial liability, and professional liability

Largest Accounting firm in the North Central Florida Region

Top Accounting Firms statewide by Florida Trend Magazine
Top 200 Firm in the US by Inside Public Accounting

Our workforce is strong with 8% growth every year since 2013

Our firm is a loyal customer of Ameris Bank

Price

EXTRAORDINARY only refers to our LEVEL OF SERVICE.

Providing a high level of value for the fees you pay is integral to our basic engagement philosophy. Although fees are important, they should not, in our opinion, be the sole factor in the selection of an audit firm for you. The choice of an accounting firm should always be made primarily on the basis of qualifications, capabilities, and commitment. We will spare no effort to find a common ground for providing quality services at a reasonable rate.
Our goal is to ensure your accounting needs are met in a manner one expects from a trusted advisor.
The proposed fees for the audit services are based on the assumption that the accounting records for your organization will be maintained in good condition and that assistance requested from your personnel will be provided in both a complete and timely manner.
Our total all-inclusive maximum fees for the engagement include all direct and indirect costs including all out-of-pocket expenses.

FISCAL YEAR END	FEE	
2025	$35,000	
2026	$37,000	
2027	$39,000	
2028	$41,000	
2029	$43,000	

RFP Notice, RFP, Evaluation Criteria

REQUEST FOR PROPOSALS DISTRICT AUDITOR

The St. Lucie West Services District (the “District) hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal years ending September 30, 2025, September 30, 2026, and September 30, 2027, with an option for an additional two year renewal. The District is a local unit of special-purpose government created under Chapter 190.005, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District was formed in 1989. The District, which is located in St. Lucie County, encompasses 4,614 acres. There are approximately 11,000 assessable units made up of a mixture of residential units as well as commercial and retail development. There are currently five (5) Bonds outstanding, some of which are refinances. The Bonds are a mixture between NAV Assessment paid bonds and Enterprise Fund revenue paid bonds. The five Bonds were issued between 2011 and 2014 with a total combined issued par amount of $65,330,000.00.

All applicants must be duly licensed under Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy (Yellow Book). Audits shall be conducted in accordance with Florida law and particularly, Section 218.39, Florida Statutes, and the rules of the Florida Auditor General. Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Administration Office. Interested firms should submit one (1) copy and one (1) digital copy of their qualifications, and any other supporting documentation to the St. Lucie West Services District, c/o Special District Services, Inc., 2501A Burns Road, Palm Beach Gardens, Florida 33410 on or before 4:00
p.m. on November 12, 2025, in an envelope marked on the outside “Auditing Services-St. Lucie West Services District”. It is the applicant’s obligation to ensure that confirmation of timely receipt is obtained. Questions should be directed to the District Administration Office at 561-630-4922 or toll free at 1-877-737-4922. The District reserves the right to reject all or portions of the submittals. All costs to prepare the proposals shall be at the proposer’s expense.

REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2024/2025, 2025/2026 and 2026/2027 With Two Year Option (2027/2028 and 2028/2029)
St. Lucie County, Florida

ST. LUCIE WEST SERVICES DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than November 12, 2025 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) copy of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – St. Lucie West Services District” on the face of it.

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7.	PROPOSAL DOCUMENTS

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.
Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.
SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

ST. LUCIE WEST SERVICES DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).
Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

Independent Audit Service Proposal

2385 NW Executive Center Dr.
Boca Raton, FL 33431 rmcintoshcpa.com

Prepared for St. Lucie West Services District
Prepared By: McIntosh CPA

November 12, 2025

Page 136

Table of Contents
Transmittal Letter	2
Statement of Understanding and Scope of Work	3
Qualifications, and Experience	6
Personnel	7
Schedule of Fees	8
Appendix	9

Transmittal Letter

November 12, 2025

Board of Supervisors
St. Lucie West Services District St. Lucie County

McIntosh CPA is pleased to submit this proposal to provide annual auditing services for the St. Lucie West Services District (the "District"). Our firm specializes in auditing services for governmental entities, including special districts, ensuring compliance with Florida Statutes, Government Auditing Standards (Yellow Book), and the requirements set forth by the Florida Auditor General. We are a Woman & Minority Business certified by the State of Florida.

While the firm is new, the managing partner has been providing auditing services to special districts for over 18 years and has an impeccable reputation among former clients. With this experience and knowledge, we are uniquely qualified and ready to assist the District with the audit services needed. We are confident that we will not only provide the services required but exceed expectations.

We understand the importance of accountability and fiscal responsibility in government operations. Our audit methodology is designed to provide an efficient, thorough, and collaborative review process while minimizing disruption to your daily operations. Additionally, we are committed to maintaining open communication and delivering clear, actionable recommendations to support the District’s financial integrity and operational efficiency

We have an established reputation for delivering high-quality, timely, and efficient audits. With our extensive experience, we are confident in our ability to provide the District with the highest level of professional service. We acknowledge that this proposal is valid for ninety (90) days following submission.

We thank you for the opportunity to provide a proposal and look forward to working with the District’s team. Please do not hesitate to contact Racquel McIntosh at 2385 NW Executive Center Dr., Suite 100, Boca Raton FL 33431, 561-981-6282, or mcintoshcpa@outlook.com with any questions.

Sincerely,

Racquel McIntosh, CPA Founder & Managing Partner

Statement of Understanding and Scope of Work
The St. Lucie West Services District requires independent audit services for the fiscal years ending September 30, 2025 – 2027, with an option for two additional one-year renewals. Our firm understands that the audit must comply with:

Chapter 218.39, Florida Statutes
Florida Auditor General’s Rules
Government Auditing Standards (Yellow Book)
Licensure under Chapter 473

The audit will include an examination of the District’s financial records, internal controls, and compliance with applicable laws and regulations.

AUDIT TIMELINE

We recognize the importance of adhering to the District’s annual audit deadline of June 30th and are fully committed to ensuring a timely and efficient audit process. Racquel McIntosh will be responsible for the firm meeting the required deadline. Our team will strategically plan and execute the audit to ensure that the draft and auditor’s reports are completed well in advance of the deadline, allowing ample time for review and discussion. Additionally, we will maintain open communication throughout the engagement to address any concerns promptly and ensure a smooth and seamless audit experience.

SCOPE OF WORK

Conduct an independent audit in accordance with Government Auditing Standards
Evaluate internal controls and compliance with Florida statutes
Issue audited financial statements with findings and recommendations
Report to the Board of Supervisors on the audit findings
Provide ongoing support for financial and compliance questions The audit will be performed in the three phases below;

Planning

Fieldwork

Reporting

AUDIT PLANNING

This is the most critical part of an audit, as a well planned audit determines the flow and efficiency for the entire audit. Planning consists of the following segments:

Obtain an understanding of the District – we will gain an understanding of the District in order to perform risk assessment for the various segments of the audit. It involves reviewing the policies and procedures, documenting the internal controls of the District, including compliance requirements, and making an initial assessment of inherent risk in order to determine the preliminary risk of material misstatement to the financial statements. It also includes gaining an understanding of the District's IT environment and how that affects financial reporting.

IT Assessment – we will discuss with management and document the District’s IT infrastructure, including; general controls over the network and the accounting software, and specific controls within the accounting software. We will also discuss access, backups, disaster recovery, and virus protection. These discussions will assist in determining if the IT infrastructure is adequate to reduce any material financial statement misstatements.

Preliminary analytics – current vs prior year review of accounts to determine and document causes for fluctuations.

Risk Assessment - Used in conjunction with other planning items above to dictate further audit procedures.
FIELDWORK

Based on the risk assessment results from planning, a combination of analytical procedures, detail test of transactions, and use of audit confirmations will be applied by the auditor.

Analytical procedures – these will consist of revenue and expenditure variances from the prior year, variances with the budget, calculating revenue expectations, and reviewing trend analysis for anomalies.

Test of details – these will consist of tracing and vouching transactions to and from the accounting records. Will also include testing bond compliance.

Audit confirmations – these will be sent to attorneys, tax collector, bond trustees, and other entities as deemed necessary.

REPORTING

Once the fieldwork has been completed, a draft of the financial statements along with all related audit reports will be prepared for management’s review. McIntosh CPA utilizes a memo to management regarding findings and recommendations not deemed significant and therefore not included in any of the audit reports. The memo will detail the observation and provide a recommendation for corrective action. No management response is required since it will not be presented in any audit report. Before a finding is reported in the audit report, a determination is made as to why the issue occurred and whether it was a one-time occurrence. We ensure that reporting items in the audit report are necessary and that recommendations are cost beneficial.

For all three phases above, if deficiencies or discrepancies are identified, management will be informed immediately to give them a chance to research and provide additional information or put corrective measures in place.

Qualifications and Experience
INDEPENDENCE
We affirm that McIntosh CPA is independent with respect to the District. We meet the independence standards of Generally Accepted Auditing Standards and the U.S. Government Accountability Office’s Government Auditing Standards.

FIRM QUALIFICATIONS

Licensed under Chapter 473, Florida Statutes
Over 18 years of experience auditing governments
Demonstrated expertise in auditing special districts and financials
Strong track record of timely report delivery and responsiveness

The services as outlined in the statement of understanding will be overseen by Racquel McIntosh CPA, who brings 18 years of exemplary service in the government auditing and accounting industry. In her previous role, she was an audit partner providing auditing services to municipalities and special districts throughout the State of Florida and was in charge of audit quality for the firm. In addition, she assisted clients with internal policy review, internal control best practices and implementation, and assisted with implementation of accounting software and accounting standards.

Further, she has met the educational requirements for CPAs set forth under Florida Statutes and the Government Auditing Standards (Yellow Book) issued by the Government Accountability Office (GAO). See next page for resume.

Value-Added Service

In addition to providing audit services for the District, Racquel provides an annual training session for the District accounting staff which will include; reviewing items found in the previous year’s audit, accounting treatment for certain transactions, how to respond to auditor inquiry, how to analyze financial statements, and new accounting standards and regulations applicable to the upcoming audit year.

REFERENCES

Below are three districts that the engagement partner has worked on with the named management companies. In total, the engagement partner oversaw and worked on over 200 CDDs.

CATALINA AT WRINKLER PRESERVE COMMUNITY DEVELOPMENT DISTRICT	Rizzetta & Company
3434 Colwell Avenue, Suite 200
Tampa, FL 33614	
BERRY BAY COMMUNITY DEVELOPMENT DISTRICT	Meritus
2005 Pan Am Circle, Suite 300
Tampa, FL 33607	
BRIGHTON LAKES COMMUNITY DEVELOPMENT DISTRICT	Inframark
210 N University Drive Coral Springs, FL 33071	

Schedule of Fees
Below are the all-inclusive fees for the District’s annual financial statement audit

Fiscal Year	Proposed Fee	
2025	$34,000	
2026	$34,500	
2027	$35,000	
2028	$35,500	
2029	$36,000	

The above fees are based on the District not issuing Bonds in any of the fiscal years. If additional Bonds are issued, then fees will be adjusted.

Appendix

DM 8	Other Items

Summary
Discussion/Update items:

Recommendation

District Manager: Joshua C Miller

Moved by:

Seconded by:

Action Taken:

Board Action

CA 1	Public Works Monthly Reports

Summary
This report is provided for your review and information as an update to the operations of the Public Works Department

Recommendation

Budget Impact
Project Number:	Available Project Budget: $0.00
ORG Number:	This Project: $0.00
Available Balance: $0.00

Moved by:

Seconded by:

Action Taken:

Board Action

Division	Service Orders*	Work Orders**	
Aquatics	78	7	
Exotic Plant Removal	36	14	
Storm Water	26	64	
Vac Truck	9	0	
Dredge Barge	0	0	
Video Ray	19	0	
Shop	157	0	
Grand Total	325	85	

Aquatics Division:
Operations & Maintenance:

St. Lucie West Services District Public Works Department
October 2025

Type	Service Orders	Work Orders	
Algae	9	0	
Injection Treatments	0	0	
Hydrilla Treatments	5	1	
Midge Fly Treatments	4	0	
Harvester Removal	0	0	
Surface Plant Treatments	19	0	
Wetland & Upland Treatments	0	0	
Debris Removal	17	0	
Miscellaneous	24	6	
Scheduled Maintenance
Lake Cleaning Schedule - Available Upon Request
Exotic Plant Removal Division:
Operations & Maintenance:
Type	Service Orders	Work Orders	
Encroaching Preserves	13	14	
Lygodium Treatments	2	0	
Exotic Vegetation Treatments	12	n/a	
Tree Removals	2	0	
Preserves Maintenance	1	n/a	
Vine Management	2	0	
Miscellaneous	4	n/a	
Scheduled Maintenance
None
Storm Water Division:
Operations & Maintenance:
Type	Service Orders	Work Orders	
Locates	n/a	58	
Street Flooding	1	2	
Grate Cleaning	5	2	
Improved Landscaping & Mowing	3	n/a	
Miscellaneous	17	2	

Storm Water Division Cont'd:
Scheduled Maintenance
Right of Way Mowing done the first 2 weeks of each month.
Storm Water Division / Vac Truck:
Operations & Maintenance:
Type	Service Orders	Work Orders	
Cleaning Out Pipes	4	n/a	
Cleaning Out Structures	4	n/a	
Miscellaneous	1	n/a	
Scheduled Maintenance
None
Other Information
	750	 Estimated Footage Cleaned
0
none
Storm Water Division / Dredge Barge:
Operations & Maintenance:
Type	Service Orders	Work Orders	
Dredging Pipes	0	n/a	
Miscellaneous	0	n/a	
Scheduled Maintenance
None
Other Information
	0	 Estimated Yardage Cleaned
None
None
Storm Water Division / Video Ray:
Operations & Maintenance:
Type	Service Orders	Work Orders	
Viewing Pipes	15	n/a	
Miscellaneous	4	n/a	
Scheduled Maintenance
None
Shop Division :
Operations & Maintenance:
Type	Service Orders	Work Orders	
Vehicle Repair	32	n/a	
Equipment Repair	69	n/a	
Other Repair	56	n/a	
Total Repairs	157	n/a	
Scheduled Maintenance
None
* Service Orders are internally logged on an as needed basis by each department. No document is created.
** Work Orders are generated by office staff and distributed to the appropriate department. A physical
document is created and distributed.

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

CA 2	Monthly Report on Utilities Operations

Summary
This report is provided for your review and information as an update on the day-to-day Utilities operations of the St. Lucie West Services District and will be provided once a month.

						
Summary			ERC Water/Wastewater Update		
	WATER					
	Commercial Accounts		530			
	Residential Accounts		6,303			
	Total Plant Capacity Based on 3.6 MGD	14,400.00	ERC's (Factor 250 gpd)	
	Water ERC's sold as of October 1st		12,346.00			
	Current ERC(use) including the Reserve CDD	9,285.00	ERC's (MAX over 12 Months)	
	The Reserve Commitment for 2025		0.00	ERC's		
	Unsold Water ERC's as of October 1st		2,054.00			
	Sold in FY 2025 (see water table below)	38.50	ERC's		
	Total Unsold Capacity for Water		2,015.50			
	Total Unused Capacity for Water		5,076.50			

WATER		
RESIDENTIAL	
COMMERCIAL	
THE RESERVE	WATER FEES
COLLECTED	
ERC's sold in	Oct-24	0.0	1.2	0	$	3,342.00	
ERC's sold in	Nov-24	0.0	0.0	0	$	-	
ERC's sold in	Dec-24	0.0	0.0	0	$	-	
ERC's sold in	Jan-25	0.0	8.9	0	$	24,786.50	
ERC's sold in	Feb-25	0.0	0.0	0	$	-	
ERC's sold in	Mar-25	0.0	0.0	0	$	-	
ERC's sold in	Apr-25	0.0	0.0	0	$	-	
ERC's sold in	May-25	1.0	0.0	0	$	2,785.00	
ERC's sold in	Jun-25	0.0	10.3	0	$	26,685.50	
ERC's sold in	Jul-25	0.0	0.0	0	$	-	
ERC's sold in	Aug-25	0.0	13.4	0	$	37,319.00	
ERC's sold in	Sep-25	0.0	3.7	0	$	10,304.50	
Total Water ERC's sold for FY 2025	1.0	37.5	0	$	105,222.50	
						
	WASTEWATER					
	Commercial Accounts		476			
	Residential Accounts		6,302			
	Total Plant Capacity Based on 2.60 MG/TMADF	10,400.00	ERC's (Factor 250 gpd) TMADF	
	Wastewater ERC's sold as of October 1st	9,876.80			
	Current ERC(use) including the Reserve CDD	6,447.00	ERC's (MAX over 12 Months)	
	The Reserve Commitment for 2025		0.00	ERC's		
	Unsold Wastewater ERC as of October 1st	523.20			
	Sold in FY 2025 (see W.Water table below)	36.70	ERC's		
	Total Unsold Capacity for Wastewater	486.50			
	Total Unused Capacity for Wastewater	3,916.30			

WASTEWATER	
RESIDENTIAL	
COMMERCIAL	
THE RESERVE	WASTEWATER FEES
COLLECTED	
ERC's sold in	Oct-24	0.0	1.2	0	$	2,700.00	
ERC's sold in	Nov-24	0.0	0.0	0	$	-	
ERC's sold in	Dec-24	0.0	0.0	0	$	-	
ERC's sold in	Jan-25	0.0	8.9	0	$	20,025.00	
ERC's sold in	Feb-25	0.0	0.0	0	$	-	
ERC's sold in	Mar-25	0.0	0.0	0	$	-	
ERC's sold in	Apr-25	0.0	0.0	0	$	-	
ERC's sold in	May-25	1.0	0.0	0	$	2,250.00	
ERC's sold in	Jun-25	0.0	10.3	0	$	23,175.00	
ERC's sold in	Jul-25	0.0	0.0	0	$	-	
ERC's sold in	Aug-25	0.0	13.4	0	$	30,150.00	
ERC's sold in	Sep-25	0.0	1.9	0	$	4,275.00	
Total Wastewater ERC's sold for FY 2025	1.0	35.7	0	$	82,575.00	
						
New Connections inSeptember:	5.60	ERC's			

October-25

Water Treatment Facility	
Total Finished Water Produced for October was
The Finished Water Produced for the Previous Twelve Months was
The Average Daily Flow of Finished Water for October was
The Annual Average Daily Flow of Finished Water for October was
The Three Month Average Daily Flow of Finished Water for October was
The Water Treatment Plant Capacity is Operating at
The Water Plant Annual Withdrawal Capacity per SFWMD WUP is at	59.48	MG	
	717.71	MG	
	1.92	MG	
	1.97	MG	
	1.90	MG	
	53.3%		
	80.4%		

Water Treatment Plant Projects for September:
New Injection Well Construction Ongoing
Reserve CDD Service Area Incorporation Process Ongoing

Wastewater Treatment Facility	
Total Influent Wastewater flow for October was
Total Effluent Wastewater flow for October was
The Average Daily Flow of Influent Wastewater for October was
The Average Daily Flow of Effluent Wastewater for October was
The Annual Average Daily Flow of Influent Treated for October was
The Three Month Average Daily Flow of Influent Treated for October was
The Wastewater Plant Capacity is Operating at	46.01	MG	
	46.45	MG	
	1.48	MG	
	1.50	MG	
	1.49	MG	
	1.48	MG	
	56.7%		

Wastewater Treatment Plant Projects for September:
Annual Meter Calibrations Performed
Installed Polymer Manifold System	

IRRIGATION MONTHLY REPORT- OCTOBER 2025
SERVICE ORDERS		
S/O DESCRIPTION	TOTAL		
* CHECK FOR LEAK &
OPERATE VALVES	19		
IQ FOLLOW UP (ANGEL)	2		
ACREAGE MEASUREMENT	0		
COMPLAINTS	0		
TIMER CHANGE REQUEST	0		
ADDITIONAL TIME REQUEST
NEW PLANTINGS	0		
* Also reported un UGU MOR		

IRRIGATION FLOWS	
SOURCE	TOTAL (MG)	ADF (MG)	MAX DAY (MG)	
LK CHARLES	0.000	0.000	0.000	
LK ERNIE	11.163	0.360	1.099	
MAIN PUMP STATION	59.346	1.914	3.964	
STORM WATER TRANSFER	4.800	0.155	1.400	
SURFICIAL WELLS	3.233	0.104	0.273	
BRACKISH WELLS	0.431	0.014	0.056	
GOLF COURSE	2.397	0.077	0.249	

FLOWS (CATEGORIZED)		
	TOTAL (MG)	% 	MAX DAY (MG)	
REUSE	46.453	74.42%	1.850	
STORMWATER	15.963	25.58%		
WELLS (ALL)	3.664	5.87%		
				
TOTAL	62.416	105.87%		

PROJECTS

St. Lucie West Services District
Water & Wastewater Average Daily Flows

2.2

2.00

2.07

1.97

2.04

2.08

1.98

1.98

1.93

2.0	1.89

F
l o w

1.85

1.89

1.86

1.92

1.8

G
I a
n l
l
M o
i n
l s
l i o n

1.6

1.49

1.60

1.54

1.45

1.55

1.57

1.4

1.54

1.53

1.47

1.49

1.48

1.43

1.39

1.2

1.0

0.8

0.6

Oct-24

Nov-24

Dec-24

Jan-25

Feb-25

Mar-25

Apr-25

May-25

Jun-25

Jul-25

Aug-25

Sep-25

Oct-25

Potable Finished Water Flow Mo./Avg.

Wastewater Influent Flow Mo./Avg.

St. Lucie West Services District
Water & Wastewater Monthly Total Flows

70.6

64.25

59.97

61.46

60.99

62.26

57.43

61.23

57.00

56.84

58.48

59.88

F
l o w

60.6

55.88

59.48

50.6

Potable Finished
Water Total Flow

I
n

49.67

47.84

46.27

40.6

46.07

47.90

47.37

46.01

46.26

M
i l l i o n

43.96

43.97

44.27

43.48

41.60

30.6

Wastewater
Influent Total Flow

20.6

G
a l l o n s

10.6

0.6

Oct-24

Nov-24

Dec-24

Jan-25

Feb-25

Mar-25

Apr-25

May-25

Jun-25

Jul-25

Aug-25

Sep-25

Oct-25

St. Lucie West Services District Monthly Rainfall

20.00

18.75

18.00

16.00

14.00

12.52

12.00 12.28

12.2132.11

10.00

10.40

10.09

9.22

9.21

9.00

8.77

8.70

8.66

8.57

8.488.298.21

8.00

8.35

7.44

7.11

7.08

7.06

6.99

6.84

6.00

6.00

5.84

5.60

5.53

5.40

5.12

4.00

4.06

4.03

3.84

3.68

3.66

3.21

3.12

2.80

2.77

2.75
2.40

2.00

2.26

2.26

2.22

2.20

2.16

2.13

1.97
1.48

1.82

1.41
0.85	0.62

1.18
0.20	0.64

1.06

1.02

0.51

0.87

0.07

0.00

Page 157

Oct-25 Sep-25 Aug-25 Jul-25 Jun-25 May-25 Apr-25 Mar-25 Feb-25 Jan-25 Dec-24 Nov-24 Oct-24 Sep-24 Aug-24 Jul-24 Jun-24 May-24 Apr-24 Mar-24 Feb-24 Jan-24 Dec-23 Nov-23 Oct-23 Sep-23 Aug-23 Jul-23 Jun-23 May-23 Apr-23 Mar-23 Feb-23 Jan-23 Dec-22 Nov-22 Oct-22 Sep-22 Aug-22 Jul-22 Jun-22 May-22 Apr-22 Mar-22 Feb-22 Jan-22 Dec-21 Nov-21 Oct-21 Sep-21 Aug-21 Jul-21 Jun-21 May-21 Apr-21 Mar-21 Feb-21 Jan-21 Dec-20 Nov-20 Oct-20

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

CA 3	Monthly Report on Capital Improvement Projects

Summary
This report is provided for your review and information as an update on the Capital Improvement Projects for the St. Lucie West Services District and will be provided once a month.

SW098	WTP Expansion Injection Well #2 Construction Ongoing SW098	 WTP Expansion Design Underway
SW099	Wastewater Emergency Storage Bypass in Design Phase

PROJECT TRACKER - St Lucie West Services District	

Project No.	
Project Engineer	
Project Manager	
Contractor / Vendor	Approved Capital Budget Funds
in Dollars	Encumbered / Actual Cost of Project in Dollars	
Available 2025 Budget	Ongoing
%
Compl.	
FY %
Completion	

Project	Oct-2025	Nov-2025	Dec-2025	Jan-2026	Feb-2026	Mar-2026	Apr-2026	May-2026	Jun-2026	Jul-2026	Aug-2026	Sep-2026			
WM001		GR		267,460		267,460		0%	Stormwater Emergency Repairs															
SW001		JM/TB		215,833		215,833		0%	Lift Station Renewal & Replacement															
SW037		JM/TB		250,000		250,000		0%	Emergency Renewal and Replacement Projects															
SW047		JM/TB		33,000		33,000		0%	Structural Repairs Manholes															
SW048		JM/TB		20,000		20,000		0%	Security Camera Upgrades															
SW049		JM/TB		29,700		29,700		0%	Protective Coating Manholes															
SW066		JM/TB		100,000		100,000		0%	WWTF Painting & Sealing of Tanks															
SW078		JM/TB		20,000		150,000		0%	WTP Painting & Sealing of Tanks															
SW084		JM/TB		5,000		5,000		0%	UGU Potable Water Flushing Devices															
SW085		JM/TB		16,538		16,538		0%	Emergency (Assoc. Irr.) R&R Projects															
SW087		JM/TB		40,000		40,000		0%	Irrigation SCADA Conversion															
SW091		JM/TB		5,000		5,000		0%	IRR Water Flushing Devices															
SW098	HR GREEN	JM/TB		26,000,000	495,000	
25,505,000		
2%	WTP Expansion-Design/Build														Design Criteria by 1/15/2026	
SW098	HR
GREEN	JM/TB	YOUNGQUIST	10,000,000	8,500,000	
1,500,000		
85%	WTP Expansion-IW 2 Construction														INJ WELL #2 Construction Began Completion by 2/28/26	
SW099	HR
GREEN	JM/TB		150,000		
150,000		
0%	Wastewater Emergency Storage Bypass															
	Total	$ 37,152,531	8,995,000	28,287,531		

TOTAL PROJECTS IN PROGRESS OR COMPLETE	15												
PROJECTS IN DESIGN PHASE	7												
PROJECTS IN BID PHASE	0												
PROJECTS IN CONSTRUCTION PHASE	0												
PROJECTS COMPLETED	0												
ONGOING CAPITAL R&R PROJECTS	8												

Available Budget Amounts Listed in Blue are At or Under Budget

Available Budget Amounts Listed in RED are Over Budget

Major Project(s) Update
The schedules below are provided for your review and information as an update on the Capital Improvement Projects for the St. Lucie West Services District and will be updated and provided once a month.

SW098 COMPANY
SLWSD HYDRODESIGNS
FDEP SLWSD SLWSD
SLWSD

ISS

YOUNGQUIST HYDRODESIGNS
ISS/TBD

WTP EXPANSION-INJ WELL #2 PROJECT TOTAL DURATION= ONGOING TASK

08/2023
09/2023
10/2023
11/2023
12/2023
01/2024
02/2024
03/2024
04/2024
05/2024
06/2024
07/2024
08/2024
09/2024
10/2024
11/2024
12/2024
01/2025
02/2025
03/2025
04/2025
05/2025
06/2025
07/2025
08/2025
09/2025
10/2025
11/2025
12/2025
01/2026
02/2026
03/2026
04/2026
05/2026
06/2026

START DATE	END DATE	DURATION	STATUS	
8/30/2023	9/1/2023	2	Completed	
9/1/2023	3/24/2024	205	Completed	
3/24/2024	10/15/2024	205	Completed	
3/27/2024	11/7/2024	225	Completed	
11/7/2024	3/12/2025	125	Completed	
3/12/2025	4/8/2025	27	Completed	
4/8/2025	10/15/2025	190	Completed	
5/6/2025	2/15/2026	285	Pending	
5/6/2025	2/15/2026	285	Pending	
2/15/2026	6/20/2026	125	Pending	

DESIGN AWARD/PURCHASE ORDER ISSUANCE

DESIGN ENGINEERING/FDEP PERMIT APP SUBMITTAL
INJ WELL PERMIT ISSUANCE PROCEDURE

ACQUIRE FUNDING/BOND ISSUANCE
PROJECT BIDDING

PROJECT AWARD/PURCHASE ORDER ISSUANCE

DESIGN INJ WELL #2 SYSTEM CONNECTION

NEW WELL INSTALLATION
WELL TESTING/PERMIT CLOSEOUT
WELL #2 CONNECTION

CRITICAL PATH : Must Encumber 5.0 % of Project Funds Within 6 months(Bond Requirement).

SW098	WTP EXPANSION	PROJECT TOTAL DURATION= ONGOING

04/2025
05/2025
06/2025
07/2025
08/2025
09/2025
10/2025
11/2025
12/2025
01/2026
02/2026
03/2026
04/2026
05/2026
06/2026
07/2026
08/2026
09/2026
10/2026
11/2026
12/2026
01/2027
02/2027
03/2027
04/2027
05/2027

COMPANY	TASK	START DATE	END DATE	DURATION	STATUS

ISS	WTP DESIGN CRITERIA	4/8/2025	11/9/2025	215	Pending

SLWSD	DESIGN/BUILD BIDDING	11/9/2025	1/8/2026	60	Pending

SLWSD	PROJECT AWARD/PURCHASE
ORDER ISSUANCE	1/12/2026	2/9/2026	28	Pending	
CONTRACTOR/TBD	NTP/MOBILIZATION	2/9/2026	4/10/2026	60	Pending	
CONTRACTOR/TBD	CONSTRUCTION	4/10/2026	4/5/2027	360	Pending	
						
CONTRACTOR/TBD	FINAL CLOSEOUT	4/5/2027	5/5/2027	30	Pending	
ISS	PERMITTING CLOSEOUT	4/5/2027	5/5/2027	30	Pending	
SLWSD	OPERATIONAL TESTING	4/5/2027	5/5/2027	30	Pending	

10/2022
11/2022
12/2022
01/2023
02/2023
03/2023
04/2023
05/2023
06/2023
07/2023
08/2023
09/2023
10/2023
11/2023
12/2023
01/2024
02/2024
03/2024
04/2024
05/2024
06/2024
07/2024
08/2024
09/2024
10/2024
11/2024
12/2024
01/2025
02/2025
03/2025
04/2025
05/2025
06/2025
07/2025
08/2025

8/17/2023	8/27/2023	10	Completed	
8/27/2023	9/22/2023	26	Completed	
9/22/2023	9/29/2023	7	Completed	
9/29/2023	10/5/2023	6	Completed	

11/8/2022	11/11/2022	3	Completed	
11/11/2022	5/10/2023	180	Completed	
5/10/2023	7/17/2023	68	Completed	

Major Project(s) COMPLETED
The schedules below are provided for your review and information as an update on the Capital Improvement Projects for the St. Lucie West Services District and will be updated and provided once a month.

COMPANY	TASK	START DATE	END DATE	DURATION	STATUS	
KAMSTRUP	NEGOTIATE REPLACEMENT COST	10/1/2022	10/31/2022	30	Completed	

SLWSD/KAMSTRUP	CONFIRMATION PROJECT KICKOFF MEETING	
7/18/2023	
7/20/2023	
2	
Completed	
KAMSTRUP	FCC LICENSE APPROVAL	7/18/2023	8/17/2023	30	Completed	

L&A/WATER WERKS	TESTING
ONSITE COLLECTOR INSTALLATION	
10/5/2023	
10/11/2023	
6	
Completed	
KAMSTRUP	FIRST BATCH METER SHIPMENT	10/17/2023	10/22/2023	5	Completed	
KAMSTRUP	SECOND BATCH METER SHIPMENT	10/27/2023	12/27/2023	61	Completed	
SLWSD/HST	STAFF METER INSTALLATION PERIOD	11/6/2023	3/20/2025	500	Completed	
SLWSD	CUSTOMER PORTAL INTERFACE
IMPLEMENTATION	3/20/2025	6/18/2025	90	Completed	
SLWSD	CUSTOMER PORTAL IMPLEMENTATION	6/18/2025	8/7/2025	50	Completed	

SW064

AMI METER PROJECT

PROJECT TOTAL DURATION=COMPLETED 1,041 DAYS

SLWSD	PROJECT AWARD/PURCHASE ORDER
ISSUANCE
KAMSTRUP	PROJECT DELAY DUE TO KAMSTRUP
PERSONNEL CHANGE SLWSD/KAMSTRUP	PROJECT CORRESPONDENCE AND

KAMSTRUP	METER/COLLECTOR CONFIGRUATION
TESTING
KAMSTRUP	METER/COLLECTOR TESTING FAILED-
DELAYED
KAMSTRUP	SHIPPED COLLECTOR AND CONFIRMED
TESTING
WATER WERKS INC  COLLECTOR RECEPTION AND SIGNAL

CRITICAL PATH : No Critical Path for this Project

St. Lucie West Services District
Board Agenda Item Tuesday December 2, 2025

Item
CA 4	Monthly Reports on Billing and Customer Service

Summary
This report is provided for your review and information as an update on the monthly Billing and Customer Service Operations.

The following are the totals from the accounts receivable reports.
1. Actual Consumption
Water	36,444,250	Gallons	
Sewer	35,306,810	Gallons	
Sewer BOD	0.00	Gallons	
Sewer TSS	0.00	Gallons	
2. Amount Billed Total Water	
$344,834.48		
Total Sewer	$398,702.74		
Total Irrigation	$198,970.66		

3. Billing			
Total Water	6,819	
Total Sewer	6,779	
Total Irrigation	6,460	

Actual Consumption September 2025
Residential Sewer 18,044,250

Commercial Water 18,395,410

Residential Water 18,048,840

Commercial Sewer TSS 0.00
Commercial Sewer BOD 0.00
Commercial Sewer 17,262,560

		
CONSUMPTION BY GALLONS	
Commercial:		
Water	18,395,410	
Sewer	17,262,560	
Sewer- BOD	0.00	
Sewer- TSS	0.00	
		
Single:		
Water	15,503,590	
Sewer	15,499,000	
		
Multi:		
Water	2,545,250	
Sewer	2,545,250	

AMOUNT BILLED/TOTAL CHARGES:	
Commercial:		
Water	$136,248.08	
Sewer	$149,010.01	
IQ	$56,856.01	
TOTAL:	$342,114.10	
		
Single:		
Water	$174,711.01	
Sewer	$208,896.38	
IQ	$124,964.55	
TOTAL:	$508,571.94	
		
Multi:		
Water	$33,875.39	
Sewer	$40,796.35	
IQ	$17,150.10	
TOTAL:	$91,821.84	

TOTAL BILL COUNT		
Commercial:		
Water	530	
Sewer	476	
IQ	251	
		
Single:		
Water	5,179	
Sewer	5,193	
IQ	5,192	
	5,191	
Multi:		
Water	1,110	
Sewer	1,110	
IQ	1,017	

	
		
CONSUMPTION		
Water	36,444,250	
Sewer	35,306,810	
Sewer- BOD	0.00	
Sewer- TSS	0.00	

AMOUNT BILLED		
Water	$344,834.48	
Sewer	$398,702.74	
IQ	$198,970.66	

BILLS		
Water	6,819	
Sewer	6,779	
IQ	6,460	

Month/Year		Oct- 2025	

Monthly Deposited Daily Form

Date	WSI Total Deposit
/Daily	Misc. Total Deposit/Daily	
Date	WSI Total Deposit /Daily	Misc. Total Deposit/Daily	

Mon	..	$	-	

$	

Mon	

	10/20/2025		

$ 	18,673.65		
_!	
Tues		$	$	Tues	10121/2025	$	17,577_60	_!	
Wed	10/1/2025	$	61,336.03	$	1,600.00	Wed	10/22/2025	$	54,918.25	,...!	
Thur	10/2/2025	$	31,727.44	$	5,051.42	Thur	10/23/2025	$	39,644.84	_!	
Fri	10/3/2025	$	73,987.54		$	-		Fri	10/24'/2025	$ 	25,929.94		...!	
	
Total-Week	I s	167.051.01 I  I $	6,651.421		
Total-Week	Is	156,744.281	b	
Mon	10/6/2025	
$	394,250.21	$	-	Mon	10/27/2025	$	45,237.38	...!	
Tues	1onI202s	$	19,504.97	$	-	Tues	10/28/2025	$	20,907.19	...!	
Wed	1018/2025	$	8,129.13	$	.-	Wed	10/29/2025	$	64,529.87	...!	
Thur	10/9/2025	$	3,270.SO	$	Thur		10/30/2025		$	17,247T14	$	
Frj	10/10/2025	$		8,063.33	$		Fri		10/3112025		$	�8,058.11	$	

Total-Week

I $	433,218.141	I $ 	-	I

Total-Week

Is	185,979.691

I$ 	-  I

Mon	10/13/2025	$	6,503.26	$
Tues	10/14/2025	$	4,661.46	$	-		WSI,	MISC		
Wed	10/15/2025	$	2,291.42	$	3.18						
Thur	10/16/2025	$	13,320.46	$	-	Total Month Receivables	1$	977,220.321	I  $	6.654.60 I	
Fri	10/17/2025	$	7,450.60		$							
Total-Week   I$	34,221.20 I 1$	3.181	

Page 166

ACCOUNTS BILLED AND l'V'IONTLY RECEIVABLES

REPORT# 1 ACTIVE COMe�NY	

MONTH END SUMMARY	10/1'2025 •	10/3112025
BA.LANCE TOTALS
BEGINNING BALANCE AS
OF		10/1/2025

GEl')IERAL LEDGER	TOTAL BEGINNING BAL,	$	593,692.31
BILL
CHARGES	DESCRIPTION	COUNT	BILLED AMO!JNT
	 BASE CHARGES			
5-04109	IRRIGATION BASE	6459	$	198,549.54	$	792,241.85	
5-04107	SEWER SASE	6778	$	222,645.51	$ 1,014,887.38	
5-04106	WATER BASE	6833	$	178 735.11	$ 1,193,622.47	

5-04046
5-04014

5-04009

DISPENSED/BULK WATER BASE WHOLESALE WATER

19	$	1,663.89		$ 1,195,186,36	
1	
$	
$	1,195,186.36	

BASE
TOTAL CHARGE	$	601,494.05
 CONSUMPTION CHARGES 
IRRIGATION	$	421.12

CONSUM!='!LQN BY
1.,504,000	$  1f 195,607.48

5-04007
5-040D7

SEWER
SEWER-l;lOD EXCESS

$	176,057.23
$

35,306,810
0.00

$ 1,371,664.71
$ 1,371,664.71

5-040D7

SEWER-TSS excess

$	o_oo

$ 1,371,664.71

5-04006

WATER
AVERAGE QAY1,a

$	166,099,37

36,444,250
29.88

$ 1,537,764.08

5-04046	TANKER TRUCK WATER	$	M29,82	3S71710	$ 1,539,293.90

5,.()4014
5-04021

WHOLESALE WATER WHOLESALE WASTEWATER iOTALCHARGE

$
$
$	344,107,54

0	$ 1,539,293.90
0	$ 1,539,293.90

CEPO_S_IJ CHARGE

 TOTAL CHARGES	

$	$ 1,539,293.90

IRRIGATION CHARGE	$	198,970.66
SEWER CHARGE	$	398,702,74
WATER CHARGE	$	347,928,19
TOTAL CHARGE	$	945,601,59
ADJUSTMENTS	DESqfUfllON	REVEN_UE	WRITE OFF
TOTAL REVENUE CHANGES	$	(1,977.94)	$ 1,537,315.96
TOTAL WRITE OffS	$	(2-13)	$ 1,537,313,83
PENALTY	DESCRIETION	8MOUNT CHARGES
5-04010	TOTAL PENALTY	$	5,446.02	$ 1,542,759.65
MISCELLANEOUS DESCRIPTION	AMOUNT CHARGES
	
5-Q401i	TOTAL MISCELLANEOUS	$	400,00	$ 1,569,619.85
5-04047	BACK FLOW CHARGES	$	26,460.00
5-04047	BACK FLOW OPT OUT CHARGES	$
METER S  EI fEES  DESCRIPTION	�MOUNT
	
5-04018	METER FEE	$
5-04012	INITIAL CONNECTION METER FEE	$
TOTAL MET�R FEES	$	$ 1,569,619.85

DE�CRIPTIQN
WATER IMPACT (AFPI)

AMQY!':U
$	56,27	$ 1,569,676.12
5-04D35	SEWER IMPACT (AFPI)	$	41.29	$ 1,569,717.41
TOTAL IMPACT (AFPI)	$	97.56

Gc.NERALLEDGER			BALANCE TOTALS	
		CONTINUED BALANCE	
		$ 1,569,717.41	
PAYMENTS	DESCRIPTION	AMOUNT		
5-01025	WATER CONSUMPTION	$	168,913.87	$  1,400,803.54	
5-01025	WATER BASE	$	170,735.86	$ 1,230,067.68	
5-01025	IRRIGATION	$	189,256.14	$  1,040,811.54	
5-01025	SEWER CONSUMPTION	$	176,566.19	$	864,245.35	
5-01025	SEWER BASE	$	212,089.67	$	652,155.68	
5-01025	DISPENSED WATER	$	835.70	$	651,319.98	
5-01025	PENALTY	$	5,297.53	$	646,022.45	
5-01025	MISCELLANEOUS	$	425.00	$	645,597.45	
5-01025	C-MISCELLANEOUS	$	329.62	$	645,267.83	
	CREDIT BALANCE CHANGE	$	33,454.71	$	611,813.12	
5-04047	BACK FLOW CHARGES	$	10,067.87	$	601,745.25	
5-04048	BACK FLOW OPT OUT CHARGES	$	$	601,745.25	
5-04049	BACK FLOW OPT OUT CHARGES	$	$	601,745.25	
	BILL ADJUSTMENT	$	$	601,745.25	
	SUBTOTAL	$	967,972.�		
5-04014	
WHOLESALE WATER	$	$	601,745.25	
5-04014	WHOLESALE WATER BASE	$	$	601,745.25	
5-04021	WHOLESALE WASTEWATER	$	$	601,745.25	
5-04033	WATER IMPACT (AFPI)	$	5627	$	601,688.98	
5-04035	SEWER IMPACT (AFPI)	$	41.29	$	601,647.69	
5-04018	METER FEE	$	$	601,647.69	
5-04012	INITIAL CONNECTION METER FEE	$	$	601,647.69	
	TOTAL PAYMENTS	$	968,069.72		
REVERSE	DESCRIPTION		
	POSTING ERRORS	$		
5-01025	REVERSE PAYMENT/BAL TRANSFEF $	6,977.15		
	RETURN PAYMENTS	$	2,068.76		
	TOTAL	$	9,045.91	$	610,693.60	
REVERSE	DESCRIPTION		
5-01025	REVERSE PENALTIES	$	(166.23)	$	610,527,37	
 BILL ADJUSTMENT 
5-01025	DESCRIPTION
BILL - VOID/ADJUSTMENT/REVERSAL	
$	610,527.37	
 DEPOSIT REFUNDS 	DESCRIPTION		
	DEPOSIT REFUNDS	$	(9,800.00)	$	600,727.37	
	DESCRIPTION	$	
 REVERSE DEPOSIT 	REVERSE DEPOSIT	$	$	600,727.37	

REFUNDS	DESCRIPTION	COUNT	AMOUNT		
	TOTAL REFUND CHECKS	19	$	1,655,12	$	602,382.49	

TRANSFER BALANCE DESCRIPTION	
NET AMOUNT		
RECEIVABLES ADJUSTED	$	(3,372.88)	$	599,009.61	
RECEIVABLES RE-APPLIED	$	3,372.88	$	602,382.49	

DEPOSIT ACTIVITY	DESCRIPTION
BEGINNING DEPOSIT BAL.ANGE
BILLED DEPOSITS	'
5�02030	NEW D�POSITS
REFUNDS
REVERSE REFUNbS

REVERSE DEPOSITS TOTAL DEPOSIT ENDING BALANCE

 AMOUNT	
$	181,700.00
$
$	8,100.00	BALANCE AS OF
$	(9,800.00)	10/31/2025

$	$	602,382.49
unpaid Reserve
$	invoice	$
Total Ending

$	180,000.00	Balance	$	602,382.49

MlSC. PAYMENTS

DESCRIPTION MISCELLANOUS PAYMENTS RECEIVED

$	6,654.60

ST LUCIE WEST SERVICES DISTRICT AGED DEBT SUMMARY

MONTH/YEAR	Current Amount 1-30
DAYS	Amount 31-60 DAYS	Amount 61-90 DAVS	Amount 91-120 DAYS	Amount> 120
DAYS	BALANCE	
October 2023	$	528,339.07	$	1,074.96	$	922.70	$	484.63	$	5,667.46	$	536,488,82	
November 2023	$	521,901.25	$	6,882.22	$	758.97	$	429.91	$	4,488.03	$	534,460.38	
December 2023	$	630,607.26	$	9,595.79 .	$	701.04	$	455.59	$	4,848.81	$	646,208.49	
January 2024	$	477,568.71	$	3,294.78  ,	$	1,262.04	$	457.47	$	4,980.63	$	487,563.63	
February 2024	$	522,990.19	$	3,882.76	$	1,713.38	$	626.02	$	5,301.05	$	534,513.40	
March 2024	$	547,751.06	$	1,843.03	$	1,071.99	$	525.72	$	5,927.07	$	557,118.87	
April 2024	$	543,936.72	$	4,635.41	$	1,049.81	s	549.65	$	6,240.63	$	556,412.22	
May 2024	$	481,556.41	$	1,419.75	$	1,107.76	$	640.60	$	4,464.92	$	489,189.44	
June 2024	$	584,425.36	$	3,451.01	$	1,376.29	$	452.34	$	4,833.27	$	594,538.27	
July 2024	$	585,513.06	s	4,613.24	$	2,179.21	$	823.49	$	5,188.18	$	598,317.18	
August 2024	$	547,475.24	$	13,266.22	$	1,058.46	$	627.67	$	5,902.91	$	568,330.50	
September 2024	$	515,792.07	$	5,200.34	$	1,277.70	$	568.63	$	6,466.13	$	529,304.87	
October 2024	$	493,866.60	$	1,990.03	$	1,142.61	$	568.95	$	5,062.50	$	502,630.69	
November 2024	$	548,637.28	$	13,005.51	$	1,509.20	$	594.22	$	3,906.22	s	567,652.43	
December 2024	$	483,615.55	$	9,645.80	$	2,099.91	$	484.01	$	4,302.03	$	500,147.30	
January 2025	$	562,044.87	$	8,877.71	$	993.45	$	780.17	$	4,145.98	$	576,842.18	
February 2025	$	584,098.76	$	9,013.04	$	1,566.59	$	555.27	$	4,679.53	$	599,913.19	
March 2025	$	548,067.13	$	7,083.59	$	1,056.88	$	487.71	$	5,182.90	$	561,878.21	
April 2025	$	631,629.02	$	5,529.91	$	1,245.25	$	686.13	$	5,517.44	$	644,607.75	
May 2025	$	567,568,35	$	26,494.6,2	$	1,988.43	$	294.45	$	6,356.97	$	602,702.82	
June 2025	$	643,341.14	$	1,769.21	$	1,093.96	$	566.08	$	6,635.85	$	653,406.24	
July 2025	$	523,758,08	$	4,979.25	$	1,509.51	$	808.80	$	6,573.31	$	537,628.95	
August 2025	$	545,317.42	$	6,851.54	$	1,241.61	$	890.14	$	6,992.71	$	561,293.42	
September 2025	$	582,088.08	$	2,025.73	$	929.07	$	844.07	$	7,795.36	$	593,682.31	
October 2025	$	591,182.95	$	1,208.71	$	515.90	$	835.50	$	8,639.43	$	602,382.49	
	$	·-	$	-	$	-	$	-	$	-	$	-	

H:\BILLING\PREaCgEeIVA1B7L0ES- DEPOSITS - REPORTS\END OF MONTH REPORTS\AGED DEBT ACCOUNTS.:><lsx

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

CA 5	Public Information Officer Monthly Report

Summary
This report is provided for your review and information as an update on the public information of the St. Lucie West Services District and will be provided once a month.

St. Lucie West Services District Monthly Public Information Report External Engagement & Media Relations
(Community Outreach) Fairway Isle Quarterly HOA Meeting
Provided Fairway Isle’s HOA residents with a quick brief update before their quarterly HOA meeting on Oct. 21, highlighting key items from the October SLWSD Newsletter, including the upcoming launch of our new website.
(Government Affairs) County and City Public Board Meetings
Attended monthly St. Lucie County Board of County Commissioners and City of Port St. Lucie Council meetings on behalf of SLWSD, to monitor matters affecting the district.
(Program Benchmarking) City of PSL City University
Attended the City of Port St. Lucie’s City University to gather insights that could guide the development of a similar program for SLWSD residents, helping them better understand our SLWSD services, operations, and how they can support our work.
PSL’s City University, is a free, 9-week course (ended Oct. 22), that is offered by the City of Port St. Lucie to educate residents about local government. Participants hear from city leaders, explore municipal operations, see city projects firsthand, and learn how decisions are made, how funds are allocated, and how various departments work. Graduates earn a certificate of completion and could become City Ambassadors, community liaisons who help share information, engage neighbors, and provide feedback to the city.
Internal & External Communications
SLWSD Monthly (October) Newsletter topics covered:
(Announcement) “New Board Supervisor (Jack Doughney) appointed by Board.”
(Article) “New SLWSD Website Launching December 3rd: Simpler and Easier to Use, Plus More Access” – informational article explaining the whys of the new website and how it will benefit our customers.
(Tutorial) “Go Paperless! Register for Online Billing and Enjoy the Many Benefits.” - Instructions on how to register for online billing as well as how to register for water leak and usage alerts (Manage Alerts feature).
New SLWSD Website Construction:
Website webmaster training – Conducted over 10 hours of training with Granicus to administer the new website and create content.
Website editing – Editing our new website, which will be unveiled Dec. 3, 2025. The new website will feature improved search tools, simpler navigation, digital utilities service request applications, and full compliance with DOJ accessibility requirements (One of the main reasons for purchasing the new website). It will also support future growth, allowing us to add more pages and enable online form submissions, eliminating the need of residents and customers to print, fill and scan forms to be sent to SLWSD for new accounts and similar requests by residents. The billing portal will remain unchanged and continue to process payments. It will be linked to the new site and just as accessible as it is now.

Email Marketing Analytics (mass email/text messages sent to residents through our
GovDelivery e-mail marketing platform)

CATEGORY | Title	Date Sent	Message Method	Number of People Reached	
PUBLIC NOTICE | CLOSURE NOTICE:
Southwest entrance to the Town Center at St. Lucie West Plaza.	Oct. 20	Mass-email	3,327	
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St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
CA 6	Financial Statements for October 31, 2025

Summary
Attached for your review are the Financial Reports for the period ending October 31, 2025.
Financial Statements for all District Funds
Check Register for General Fund and Water & Sewer Fund
Summary of Checks over $35,000
Balance Sheet Report for all Funds
Bank Reconciliation Summary for all Depository Accounts

Recommendation No Action Required.
Budget Impact None.

Moved by:

Seconded by:

Action Taken:

Board Action

	
Oct 25-Oct 25		
Budget YTD		$ +/- Budget YTD		% of Budget YTD		
Total Budget	
Ordinary Income/Expense										
Income
1-04000	
· GF SLWSD GENERAL FUND REVENUE	
6,503.18		
7,868.17		
-1,364.99		
82.65%		
4,348,675.04	
Total Income	6,503.18		7,868.17		-1,364.99		82.65%		4,348,675.04	
Gross Income		6,503.18		7,868.17		-1,364.99		82.65%		4,348,675.04	
Expense											
1-05000	· GF BOARD OF DIRECTORS	869.20		1,313.83		-444.63		66.16%		15,765.96	
1-06000	· GF DISTRICT MANAGER	8,000.00		3,578.33		4,421.67		223.57%		42,939.96	
1-07000	· GF FINANCE	113,096.07		115,351.34		-2,255.27		98.05%		237,476.08	
1-12000	· GF GRANT MANAGEMENT	0.00		127.17		-127.17		0.0%		1,526.04	
1-13000	· GF CLERK TO THE BOARD	935.01		1,332.67		-397.66		70.16%		15,992.04	
1-14000	· GF AQUATICS DIVISION-PERSNL	25,435.22		37,249.34		-11,814.12		68.28%		446,992.08	
1-15000	· GF ADMINISTRATION DIV-PERSNL	111,649.83		105,255.41		6,394.42		106.08%		1,263,064.92	
1-16000	· GF STORM WATER MGMT-PERSNL	41,573.90		51,062.50		-9,488.60		81.42%		612,750.00	
1-17000	· GF EXOTIC PLNT RMVL DIV-PERSNL	22,171.82		31,277.32		-9,105.50		70.89%		375,327.84	
1-18000	· GF SHOP OPERATIONS-PERSNL	6,418.24		8,174.74		-1,756.50		78.51%		98,096.88	
1-19000	· GF GENERAL COUNSEL	0.00		2,766.50		-2,766.50		0.0%		33,198.00	
1-23000	· GF SPECIAL COUNSEL	0.00		509.75		-509.75		0.0%		6,117.00	
1-26000	· GF ENGINEERING	3,717.00		7,733.08		-4,016.08		48.07%		92,796.96	
1-29000	· GF POLLUTION CONTROL	0.00		232.25		-232.25		0.0%		2,787.00	
1-31000	· GF AQUATICS DIVISION-OPERATING	1,841.44		14,203.67		-12,362.23		12.97%		170,444.04	
1-33000	· GF ADMINISTRATION DIV-OPERATING	31,111.09		26,204.09		4,907.00		118.73%		314,449.08	
1-34000	· GF STORM WATER MGMT-OPERATING	76,490.84		133,199.00		-56,708.16		57.43%		355,388.00	
1-35000	· GF EXOTIC PLANT RMVL-OPERATING	13,753.80		20,743.66		-6,989.86		66.3%		83,923.92	
1-36000	· GF SHOP OPERATIONS-OPERATING	1,028.76		30,285.66		-29,256.90		3.4%		60,927.92	
1-46000	· GF RENEWAL & REPLACEMENT	0.00		333,987.00		-333,987.00		0.0%		333,987.00	
Total Expense	458,092.22		924,587.31		-466,495.09		49.55%		4,563,950.72	
Net Ordinary Income	-451,589.04		-916,719.14		465,130.10		49.26%		-215,275.68	
Net Income		-451,589.04		-916,719.14		465,130.10		49.26%		-215,275.68	

Page 176

St Lucie West Service District (WMB DS)
Income Statement Budget vs. Actual
October 2025

	Oct 25 - Oct 25		Budget YTD		$ +/- Budget YTD		% of Budget YTD		Total Budget	
Ordinary Income/Expense Income
2-04000 · WB WTR MGMT BEN SRS 1999A REV	

3,676.35		

42.08		

3,634.27		

8,736.57%		

1,742,015.96	
2-07000 · DS WMB OTHER INCOME	0.00		0.00		0.00		0.0%		0.00	
Total Income	3,676.35		42.08		3,634.27		8,736.57%		1,742,015.96	
Gross Income	3,676.35		42.08		3,634.27		8,736.57%		1,742,015.96	
Expense
2-05000 · WB WTR MGMT BEN SRS 1999A DS	
0.00		
3,999.99		
-3,999.99		
0.0%		
1,761,388.88	
Total Expense	0.00		3,999.99		-3,999.99		0.0%		1,761,388.88	
Net Ordinary Income	3,676.35		-3,957.91		7,634.26		-92.89%		-19,372.92	
Net Income	3,676.35		-3,957.91		7,634.26		-92.89%		-19,372.92	

Page 177

St Lucie West Service District (WMB CAP)
Income Statement Budget vs. Actual
October 2025

	Oct 25 - Oct 25		Budget YTD		$ +/- Budget YTD		% of Budget YTD		Total Budget	
Ordinary Income/Expense Income
4-04000 · CP WMB CAP PROJECTS REVENUE	

662.72		

416.66		

246.06		

159.06%		

5,000.00	
4-07000 · CP WMB OTHER INCOME	0.00		0.00		0.00		0.0%		0.00	
Total Income	662.72		416.66		246.06		159.06%		5,000.00	
Gross Income	662.72		416.66		246.06		159.06%		5,000.00	
Expense
4-06000 · CP WMB CAPITAL PROJECT EXPENSES	
0.00		
0.00		
0.00		
0.0%		
0.00	
Total Expense	0.00		0.00		0.00		0.0%		0.00	
Net Ordinary Income	662.72		416.66		246.06		159.06%		5,000.00	
Net Income	662.72		416.66		246.06		159.06%		5,000.00	

	
Oct 25-Oct 25	
Budget YTD	$ +/- of Budget YTD	% of Budget YTD	
Total Budget	
Ordinary Income/Expense						
Income							
5-04000	· WS SLWSD WATER & SEWER REVENUE	57,012.53	127,217.01	-70,204.48	44.82%	13,488,502.20	
Total Income	57,012.53	127,217.01	-70,204.48	44.82%	13,488,502.20	
Gross Income		57,012.53	127,217.01	-70,204.48	44.82%	13,488,502.20	
Expense							
5-05000	· WS BOARD OF DIRECTORS	869.20	1,293.50	-424.30	67.2%	15,522.00	
5-06000	· WS DISTRICT MANAGER	0.00	2,633.17	-2,633.17	0.0%	31,598.04	
5-07000	· WS FINANCE	343,880.23	395,968.83	-52,088.60	86.85%	522,378.96	
5-09000	· WS PROPERTY CONTROL	0.00	4,318.50	-4,318.50	0.0%	51,822.00	
5-11000	· WS UTILITY RATE CONSULTANT	0.00	2,145.83	-2,145.83	0.0%	25,749.96	
5-13000	· WS CLERK TO THE BOARD	1,402.52	1,843.09	-440.57	76.1%	22,117.08	
5-14000	· WS ADMIN DVSN-PERSNL	162,419.68	154,311.08	8,108.60	105.26%	1,851,732.96	
5-15000	· WS WATER TRTMNT PLANT-PERSNL	35,090.87	45,584.67	-10,493.80	76.98%	547,016.04	
5-16000	· WS WASTEWATER TRTMT PL-PERSNL	31,044.38	45,044.27	-13,999.89	68.92%	540,531.24	
5-17000	· WS UNDERGROUND UTIL-PERSNL	79,134.64	102,976.24	-23,841.60	76.85%	1,235,714.88	
5-18000	· WS IRRIGATION DIV-PERSNL	5,015.96	6,485.09	-1,469.13	77.35%	77,821.08	
5-40000	· WS SHOP DIV - PERSNL	14,035.82	16,187.66	-2,151.84	86.71%	194,251.92	
5-19000	· WS GENERAL COUNSEL	0.00	3,638.08	-3,638.08	0.0%	43,656.96	
5-23000	· WS SPECIAL COUNSEL	0.00	730.58	-730.58	0.0%	8,766.96	
5-26000	· WS ENGINEERING	0.00	8,775.50	-8,775.50	0.0%	105,306.00	
5-27000	· WATER & SEWER DEBT SERVICE	0.00	0.00	0.00	0.0%	4,330,917.00	
5-28000	· WS WATER & SEWER SERVICES	48,438.92	48,438.92	0.00	100.0%	581,267.04	
5-29000	· WS ADMIN DIV-OPERATING	64,120.04	69,792.59	-5,672.55	91.87%	782,511.08	
5-30000	· WS WATER TRTMNT PLANT-OPER	48,643.89	144,652.16	-96,008.27	33.63%	1,185,825.92	
5-31000	· WS WASTEWATER TRTMT PL-OPER	22,930.31	78,116.41	-55,186.10	29.35%	937,396.92	
5-32000	· WS UNDERGROUND UTIL-OPERATING	88,042.98	252,120.99	-164,078.01	34.92%	935,451.88	
5-33000	· WS IRRIGATION DIV-OPERATING	1,363.08	30,182.26	-28,819.18	4.52%	362,187.12	
5-41000	· WS SHOP DIV - OPER	1,678.48	30,570.66	-28,892.18	5.49%	64,347.92	
Total Expense	948,111.00	1,445,810.08	-497,699.08	65.58%	14,453,890.96	
Net Ordinary Income	-891,098.47	-1,318,593.07	427,494.60	67.58%	-965,388.76	
Net Income		-891,098.47		-1,318,593.07		427,494.60		67.58%		-965,388.76	

	October 2025	

	$ +/- Budget		% of Budget		
	Oct 25-Oct 25		Budget YTD		YTD		YTD		Total Budget	
Ordinary Income/Expense										
Income										
5-36000 · WS CAP REVENUES										
5-36001 · INTEREST - R&R	60,013.91									
5-36002 · INTEREST - WWCF	19,229.56								0.00	
5-36003 · INTEREST - BOND CONST	933,429.86								0.00	
5-36004 · INTEREST - WCF	37,408.32								0.00	
5-36005 · WATER IMPACT FEES	455.27		319.33		135.94		142.57%		3,831.96	
5-36006 · WW IMPACT FEES	363.27		239.66		123.61		151.58%		2,875.92	
5-36007 · R&R TRANS FROM W&S OPERATING	48,438.92		48,438.91		0.01		100.0%		581,266.92	
Total 5-36000 · WS CAP REVENUES	1,099,339.11		48,997.90		1,050,341.21		2,243.65%		587,974.80	
Total Income	1,099,339.11		48,997.90		1,050,341.21		2,243.65%		587,974.80	
Gross Income	1,099,339.11		48,997.90		1,050,341.21		2,243.65%		587,974.80	
Expense										
5-37000 · WS RENEWAL & REPLACEMENT CIP										
5-37004 · CAPITAL PROJECTS SW049	0.00		29,700.00		-29,700.00		0.0%		29,700.00	
5-37006 · CAPITAL PROJECTS SW064	0.00		55,000.00		-55,000.00		0.0%		55,000.00	
5-37007 · CAPITAL PROJECTS SW001	0.00		215,833.00		-215,833.00		0.0%		215,833.00	
5-37009 · CAPITAL PROJECTS SW037	0.00		250,000.00		-250,000.00		0.0%		250,000.00	
5-37013 · CAPITAL PROJECTS SW047	0.00		33,000.00		-33,000.00		0.0%		33,000.00	
5-37020 · CAPITAL PROJECTS SW066	0.00		100,000.00		-100,000.00		0.0%		100,000.00	
5-37028 · CAPITAL PROJECTS SW078	0.00		20,000.00		-20,000.00		0.0%		20,000.00	
5-37031 · CAPITAL PROJECTS SW084	0.00		5,000.00		-5,000.00		0.0%		5,000.00	
5-37032 · CAPITAL PROJECTS SW085	0.00		16,538.00		-16,538.00		0.0%		16,538.00	
5-37034 · CAPITAL PROJECTS SW087	0.00		40,000.00		-40,000.00		0.0%		40,000.00	
5-37038 · CAPITAL PROJECTS SW091	0.00		5,000.00		-5,000.00		0.0%		5,000.00	
5-37042 · CAPITAL PROJECTS SW095	0.00		260,000.00		-260,000.00		0.0%		260,000.00	
5-37045 · CAPITAL PROJECTS SW048	0.00		20,000.00		-20,000.00		0.0%		20,000.00	
Total 5-37000 · WS RENEWAL & REPLACEMENT CIP	0.00		1,050,071.00		-1,050,071.00		0.0%		1,050,071.00	
5-38000 · WS WATER CONNECT FEE CIP										
5-38015 · CAPITAL PROJECTS SW098	74,550.00		0.00		0.00		0.0%		0.00	
Total 5-38000 · WS WATER CONNECT FEE CIP	74,550.00		0.00		74,550.00		100.0%		0.00	
5-39000 · WS WASTEWATER CONNECT FEE CIP										
5-39010 · CAPITAL PROJECTS SW067	0.00		0.00		0.00		0.0%		0.00	
Total 5-39000 · WS WASTEWATER CONNECT FEE CIP	0.00		0.00		0.00		0.0%		0.00	
Total Expense	74,550.00		1,050,071.00		-975,521.00		7.1%		1,050,071.00	
Net Ordinary Income	1,024,789.11		-1,001,073.10		2,025,862.21		-102.37%		-462,096.20	
Net Income	1,024,789.11		-1,001,073.10		2,025,862.21		-102.37%		-462,096.20	

Page 180

St Lucie West Service District
Check Register
As of October 31, 2025
Date	Num	Name	Memo	Credit ASSETS
Current Assets
Checking/Savings

10/01/2025	ASCENSUS	PR Check Date 10/01/25 (09/13/25-09/26/25)	457	2,107.52	
10/02/2025	13420	FRANKLIN TEMPLETON BANK AND TR	SEP PAYROLL 10.01.25	11,708.59	
10/02/2025	13421	ARS POWERSPORTS, OKEECHOBEE	INV#334874	155.96	
10/02/2025	13422	CINTAS CORPORATION	INV#4238649369 INV#4232047553	657.06	
10/02/2025	13423	CITY ELECTRIC SUPPLY CO.		185.04	
10/02/2025	13424	COMCAST	ACCOUNT#8535 11 493 0094251	195.37	
10/02/2025	13425	EGIS INSURANCE ADVISORS		503,356.52	
10/02/2025	13426	FLORIDA COAST EQUIPMENT	W1682202	200.00	
10/02/2025	13427	Gannett Florida LocaliQ	INV#7300837 Notice of PH & Reg Board Mtg (FY 2...	259.02	
10/02/2025	13428	GUARDIAN HAWK SECURITY	INV#19225825-A	FY 2025	4,252.49	
10/02/2025	13429	HELENA CHEMICAL CO	INV#24308476	762.50	
10/02/2025	13430	HOME PARAMOUNT PEST CONTROL	408973-YIA2025 FY 2026 LOCATION #408973	1,938.00	
10/02/2025	13431	INFRASTRUCTURE SOLUTION SERVICES	INV#193184	6,095.25	
10/02/2025	13432	ST LUCIE CO BALING & RECYCLING	ACCT#396	2,095.08	
10/02/2025	13433	TREASURE COAST MOWERS, LLC	INV#71019	1,636.98	
10/02/2025	13434	VERIZON WIRELESS	INV#6123158660	857.88	
10/02/2025	13435	WASTE PRO - FT. PIERCE	6264293	893.52	
10/02/2025	13436	WEX BANK	INV#107679241	10,290.54	
10/02/2025	13437	SYSTEM DESIGN WIZARDS, INC.	INV#090125-1U	660.00	
10/03/2025	13438	APEX EQUIPMENT SALES, INC.	QUOTE#8295 20YD ROLL OFF BATHTUB HD DU...	4,650.00	
10/03/2025	13439	KB PAINTING & REFINISHING, LLC	PROPOSAL#1962730 PAINTING OF MONUMENT...	7,637.50	
10/08/2025	13440	AMERICAN PRESSURE SYSTEMS	INV#7767	19.00	
10/08/2025	13441	ARS POWERSPORTS, OKEECHOBEE	KAWASAKI SX 400 KAF400PTFNN MULE	10,019.85	
10/08/2025	13442	BARTLETT BROS. SECURITY, INC	DKS CELLULAR SERVICE FY 2026 - OCT 1, 2025...	900.00	
10/08/2025	13443	CINTAS CORPORATION		930.58	
10/08/2025	13444	COMPUTER NETWORK SERVICES	FY 2026 OCT 1, 2025 - SEPT 30, 2026	49,814.04	
10/08/2025	13445	EUROFINS FLOWERS	INV#6780026489	12,201.00	
10/08/2025	13446	HELENA CHEMICAL CO		6,130.00	
10/08/2025	13447	INFRASTRUCTURE SOLUTION SERVICES	INV#193452	2,067.50	
10/08/2025	13448	LOUIE'S AIR CONDITIONING SERVICE, INC.	INV#48412	450.00	
10/08/2025	13449	MIKE'S ORGANIC TOP SOIL	INV#2025-1439	725.00	
10/08/2025	13450	MULLINAX OF VERO BEACH	2025 FORD RANGER STX CREW CAB VIN#1FTE...	26,441.00	
10/08/2025	13451	NAPA AUTO SUPPLY OF PORT ST. LUCIE	INV#5508-95	3,204.02	
10/08/2025	13452	TREASURE COAST MOWERS, LLC	INV#71275	210.00	
10/08/2025	13453	TRUIST CARD SERVICES		11,123.88	
10/08/2025	13454	VERO CHEMICAL DISTRIBUTORS INC	INV#380830-381905	27,923.23	
10/08/2025	13455	CITY ELECTRIC SUPPLY CO.	INV#87743	324.78	
10/15/2025		ASCENSUS	PR Check Date 10/15/25 (09/27/25-10/10/25) 457	2,138.83	
10/16/2025	13456	APPLE INDUSTRIAL SUPPLY CO.	INV#REG04-51733	237.42	
10/16/2025	13457	ATLANTIC PERSONNEL & TENANT SCREENI...	INV#180922	103.20	
10/16/2025	13458	BARTLETT BROS. SECURITY, INC	INV#20903970	575.00	
10/16/2025	13459	CINTAS CORPORATION		884.92	
10/16/2025	13460	COMPUTER NETWORK SERVICES	INV#47110	94.65	
10/16/2025	13461	DIVINE DESIGN TREE MGMT&LANDSCAPE D...	INV#2322	9,050.00	
10/16/2025	13462	ELPEX TIRE		3,323.92	
10/16/2025	13463	FPL	5685005356	52,130.63	

1-00001 · TRUIST (GF operating) #1363

Page 181

Date		Num		Name		Memo		Credit	
10/16/2025		13464		FRANKLIN TEMPLETON BANK AND TR		SEP PAYROLL 10.15.25		12,406.69	
10/16/2025		13465		INFRASTRUCTURE SOLUTION SERVICES		INV#193775		2,406.75	
10/16/2025		13466		INTEGRATION SERVICES, INC.		INV#I2025-21-01		2,503.33	
10/16/2025		13467		IntraCoastal Generators Inc.		INV#25536		1,211.10	
10/16/2025		13468		LOWE'S		ACCT#9900 682872 9		1,806.49	
10/16/2025		13469		MULLINAX OF VERO BEACH		INV#162194		174.83	
10/16/2025		13470		NASON YEAGER GERSON HARRIS & FUMER...		STMT#333375		1,209.96	
10/16/2025		13471		PALMDALE OIL COMPANY, INC		INV#SI-115657		1,047.62	
10/16/2025		13472		SAM'S CLUB MASTERCARD		ACCT#5653		1,413.40	
10/16/2025		13473		SCHAEFFER MFG. CO		INV#AXG1934-INV1		396.37	
10/16/2025		13474		SPECIAL DISTRICT SERVICES, INC.		INV#2025-1289		8,000.00	
10/16/2025		13475		SUNSHINE STATE ONE CALL OF FLORIDA, I...		PS-INV1053563		70.38	
10/16/2025		13476		TREASURE COAST MOWERS, LLC		INV#71632		15,985.00	
10/16/2025		13477		VERIZON WIRELESS		INV#6124634010		1,289.40	
10/23/2025		13478		FLORIDA BLUE		HEALTH INSURANCE-GROUP NO. 41965 NOV 2...		109,991.45	
10/23/2025		13479		GUARDIAN		GROUP ID 00563384- NOV 2025		5,210.26	
10/23/2025		13480		MIKE'S ORGANIC TOP SOIL		INV#2025-1532		125.00	
10/23/2025		13481		SAMPSON TREE SERVICE CO.				2,200.00	
10/23/2025		13482		SUN LIFE		PLAN NUMBER: 960974-0001 NOV 2025		3,653.56	
10/30/2025				ASCENSUS		VOID: PR Check Date 10/29/25 (10/11/25-10/24/25...			
10/30/2025		13483		ADP, LLC		INV#703134115		1,660.80	
10/30/2025		13484		CINTAS CORPORATION				4,732.23	
10/30/2025		13485		CLIFF BERRY INC.		INV#1583801		335.25	
10/30/2025		13486		DIVINE DESIGN TREE MGMT&LANDSCAPE D...		INV#2341		720.00	
10/30/2025		13487		FACILITIES PRO-SWEEP		INV#49102		9,432.56	
10/30/2025		13488		FRANKLIN TEMPLETON BANK AND TR		SEP PAYROLL 10.29.25		11,855.46	
10/30/2025		13489		HOME DEPOT CREDIT SERVICES		ACCT#6035 3225 3921 0744		4,702.76	
10/30/2025		13490		INFRASTRUCTURE SOLUTION SERVICES				5,957.00	
10/30/2025		13491		IntraCoastal Generators Inc.		INV#25553		769.15	
10/30/2025		13492		MD NOW		INV#FE1324-4070176		375.00	
10/30/2025		13493		PARKS RENTAL		INV#1-8038062		450.00	
10/30/2025		13494		SIGMA CONSULTING & TRAINING INC.		INV#91528 CHEMICAL SPILL RESPONSE TRAINI...		2,000.00	
10/30/2025		13495		SPECIAL DISTRICT SERVICES, INC.		INV#2025-1438		9,688.70	
10/30/2025		13496		THE BUSHEL STOP, INC.		PO#87945		60.00	
10/30/2025		13497		TREASURE COAST MOWERS, LLC				751.11	
Total 1-00001 · TRUIST (GF operating) #1363	1,006,208.88
1-00002 · TRUIST (GF R&R Fund) # 3968
Total 1-00002 · TRUIST (GF R&R Fund) # 3968

Page 182

10/02/2025	14836	EILEEN KATZMAN	WATER CONSERVATION REBATE 2024-25 59	100.00	
10/02/2025	14837	JACQUELINE WAEBER	WATER CONSERVATION REBATE 2024-25 60	100.00	
10/02/2025	14838	MICHAEL T SHARPLESS	WATER CONSERVATION REBATE 2024-25 58	100.00	
10/08/2025	14839	AARON BLACK	CUSTOMER REFUND 1230 D NW SUN TERRAC...	249.37	
10/08/2025	14840	SAMUEL RUBENSTEIN	WATER CONSERVATION REBATE 2020-21 124	99.00	
10/14/2025	14841	BRENDA ERNETTE	CUSTOMER REFUND 813 SW ST ANDREWS CV	53.44	
10/14/2025	14842	CARLA TROMBETTA	CUSTOMER REFUND 396 NW BREEZY POINT L...	6.01	
10/14/2025	14843	DAVID ROSAS	CUSTOMER REFUND 726 SW ARUBA BAY	24.74	
10/14/2025	14844	FERNANDO PETRY	CUSTOMER REFUND 849 SW BAYOU TER	6.13	
10/14/2025	14845	GEORGE VREELAND	CUSTOMER REFUND 220 NW BENTLEY CIR	47.67	
10/14/2025	14846	RONALD WARDELL	VOID: CUSTOMER REFUND 178 NW LAWTON R...		
10/14/2025	14847	JULIE ROSELY	CUSTOMER REFUND 715 SW TILLBO CV	168.57	
10/14/2025	14848	RONALD WARDELL	CUSTOMER REFUND 178 NW LAWTON RD	26.58	
10/16/2025	14849	CANDICE CAPAS		100.00	
10/16/2025	14850	CANDICE CAPAS	WATER CONSERVATION REBATE FY 2025-26 3	100.00	
10/23/2025	14851	CARMEN BRINK	CUSTOMER REFUND 1269 SW BRIARWOOD DR	130.32	
10/23/2025	14852	CASCADES AT SLW	CUSTOMER REFUND 3 TEMP METER	663.15	
10/23/2025	14853	DUVAL FORD	2026 FORD F350 SERVICE BODY TRUCK	63,826.00	
10/23/2025	14854	MARY T KING	CUSTOMER REFUND 368 NW SPRINGVIEW LO...	47.64	
10/23/2025	14855	MICHAEL DOX	WATER CONSERVATION REBATE FY 2025-26 4	100.00	
10/23/2025	14856	ROBERT PAUL CROWELL ESTATE	CUSTOMER REFUND 303 NW TREELINE TRCE	153.26	
10/23/2025	14857	ROY H. FARCHMIN	CUSTOMER REFUND 1687 SW HARBOUR ISLE...	25.45	
10/23/2025	14858	SEYMOUR BROTHERS. LLC	CUSTOMER REFUND 1180 SW MIRROR LAKE CV	12.49	
10/23/2025	14859	HAYAN PERUNAL	CUSTOMER REFUND 1138 SW GREENBRIAR CV	43.34	
10/30/2025	14860	M MARKOWITZ	CUSTOMER REFUND 566 SW LAKE CHARLES C...	564.56	
10/30/2025	14861	UNIVERSITY BLVD BUSINESS CENTER PSL ...	CUSTOMER REFUND 500 NW UNIVERSITY BLVD	490.90	
10/30/2025	14862	UNIVERSITY BLVD BUSINESS CENTER PSL ...	CUSTOMER REFUND 510 NW UNIVERSITY BLVD	1,268.08	
10/30/2025	14863	ROBERT PRESTON	WATER CONSERVATION REBATE FY2025-26 1	100.00	
10/30/2025	14864	THOMAS YOUNG	WATER CONSERVATION REBATE FY2025-26 5	100.00	
Total 5-00002 · TRUIST (WS Operating) #7918	68,706.70	
Total Checking/Savings	1,074,915.58	
Total Current Assets	1,074,915.58	
TOTAL ASSETS	1,074,915.58	
LIABILITIES & EQUITY
TOTAL LIABILITIES & EQUITY		

Date		Num	Name	Memo	Credit 5-00002 · TRUIST (WS Operating) #7918

Page 183

St Lucie West Service District
Checks Over $35,000
As of October 31, 2025
Date	Num	Name	Memo	Credit ASSETS
Current Assets Checking/Savings

10/02/2025	13425	EGIS INSURANCE ADVISORS		503,356.52	
10/08/2025	13444	COMPUTER NETWORK SERVICES	FY 2026 OCT 1, 2025 - SEPT 30, 2026	49,814.04	
10/16/2025	13463	FPL	5685005356	52,130.63	
10/23/2025	13478	FLORIDA BLUE	HEALTH INSURANCE-GROUP NO. 41965 NOV 2025	109,991.45	

1-00001 · TRUIST (GF operating) #1363

Total 1-00001 · TRUIST (GF operating) #1363	715,292.64
5-00002 · TRUIST (WS Operating) #7918
10/23/2025	14853	DUVAL FORD	2026 FORD F350 SERVICE BODY TRUCK	63,826.00 Total 5-00002 · TRUIST (WS Operating) #7918		63,826.00
Total Checking/Savings	779,118.64
Total Current Assets	779,118.64

TOTAL ASSETS	779,118.64
LIABILITIES & EQUITY
TOTAL LIABILITIES & EQUITY

St Lucie West Service District
Balance Sheet
As of October 31, 2025

Oct 31, 25
ASSETS
Current Assets Checking/Savings
1072 · Bill.com Money Out Clearing	-15,081.44
D-ACCNT	-863.60
xxx	0.06
1-00001 · TRUIST (GF operating) #1363	1,269,420.74
1-00002 · TRUIST (GF R&R Fund) # 3968	520,483.69
5-00001 · TRUIST (WS Deposit) #1355	-796,989.27
5-00002 · TRUIST (WS Operating) #7918	4,004,524.70
Total Checking/Savings	4,981,494.88
Other Current Assets
1-02000 · GF SLWSD GENERAL ASSETS	703,005.15
2-01000 · WB WTR MGMT BEN 1999A ASSETS	1,063,464.28
4-03000 · CP WMB CAP PROJECTS ASSETS	197,200.27
5-01000 · WS SLWSD WATER & SEWER ASSETS	85,067,647.45
Total Other Current Assets	87,031,317.15

Total Current Assets	92,012,812.03
Other Assets
000000 · Journal Entry Exchange	2,465.25
Total Other Assets	2,465.25

TOTAL ASSETS	92,015,277.28
LIABILITIES & EQUITY
Liabilities
Current Liabilities Accounts Payable
20000 · Accounts Payable	3,447.16	
Total Accounts Payable	3,447.16	
Other Current Liabilities
1-03000 · GF SLWSD GENERAL LIAB	
164,115.68	
5-02000 · WS SLWSD WATER & SEWER LIAB	54,475,920.52	
Total Other Current Liabilities	54,640,036.20	
Total Current Liabilities	54,643,483.36	
Total Liabilities	54,643,483.36	
Equity
1-01000 · GF SLWSD GENERAL FND BAL	
827,947.27	
2-03000 · WB WTR MGMT BEN 1999A FND BAL	3,364,957.58	
3-03000 · CB CASCADES SRS 1998 FND BAL	352,271.63	
32000 · Retained Earnings	21,177,819.14	
4-02000 · CP WMB CAP PROJECTS FUND BAL	3,188,817.19	
5-03000 · WS SLWSD WATER & SEWER FND BAL	9,725,133.02	
Net Income	-1,265,151.91	
Total Equity	37,371,793.92	
TOTAL LIABILITIES & EQUITY	92,015,277.28	

ST LUCIE WEST SERVICE DISTRICT ACCOUNT RECONCILIATION SUMMARY FOR MONTH END OCTOBER 2025

GIL#	Account Name	Bank	Account#	Statement EOM Balance	In Transit	Reconciled Statement Balance	GIL Balance	Reconciled

OPERATING	
1-00001	IOoeratina Checkina	ITR	I 1000104111353	I	1,235,037.03 I	r360,827.4 nl	874,209.62 I	874,209.62	I•	IYes	
1-00002	looeratino Checkina R&R Fund	ITR	11000104113968	I	552,618.50 I	132,134.81ll	520,483.69l	520,483.69	I•	Ives	
 1·00002 	IOperatina Checkina Escrow Fund	ITR	I 1000104119740	I	I	I	I		I	IYes	
1-02022	ISurolus Funds - SBA	ISBA	1271912	I	7,697.66 I	I	7,697.66 I	7,697.66	I	IYes	
					TOTAL OPERATING		$	1,402,390.97	$	1,402,390.97			

WATER MANAGEMENT BOND FUNDS	
2-01060	Revenue Fund-WMB 2013	us	203823000						Yes	
2-01061	Interest Account-WMS 2013	us	203823001						Yes	
2-01062	Sinkina Account-WMS 2013	us	203823002						Yes	
2-01063	Redemption Account-WMS 2013	us	203823003						Yes	
2-01064	Reserve Fund-WMB 2013	us	203823004						Yes	
2-01065	COi Fund-WMB 2013	us	203823005						Yes	
2-01070	Revenue Fund-WMS 2014	us	213449000	20,892.64		20,892.64	20,892.64		Yes	
2-01071	Interest Account-WMS 2014	us	213449001						Yes	
2-01072	Sinkinq Account-WMS 2014	us	213449002						Yes	
2-01073	Redemotion Account-WMS 2014	us	213449003						Yes	
2-01074	Reserve Fund-WMB 2014	us	213449004	200,000.00		200,000.00	200,000.00		Yes	
2-01075	Acquasition Fund-WMS 2014	us	213449005						Yes	
2-01076	COi Fund-WMB 2014	us	213449006						Yes	
2-01080	Revenue Fund-WMB 2021	us	242655000	842,571.65		842,571.65	842,571.65		Yes	
2-01081	Interest Account-WMS 2021	us	242655001						Yes	
2-01082	Sinkinq Account-WMS 2021	us	242655002						Yes	
2-01083	Preoavment Account-WMS 2021	us	242655003						Yes	
2-01085	Cao I Fund-WMB 2021	us	242655005						Yes	
4-03048	Acq & Con Fund-WMB 2021	us	242655004	196,900.27		196,900.27	196,900.27		Yes	
4-03049	COi Fund-WMB 2021	us	242655006						Yes	

WATER MANAGEMENT BOND FUNDS TOTAL $	1,260,364.56  $	1,260,364.56	

WATER AND SEWER ACCOUNTS	
5-00001	Water & Sewer Cash Deoositarv	TR	1000104111355	20,309.82	227,296.27	247,606.09	247,606.09	..	Yes	
5-00002	Water & Sewer Ooeratinq Checkina	TR	1000104117918	4,100,604.56	11,120,722.8511	2,979,881.71	2,979,881.71		Yes	
			
	ES	Reserve Escrow	1,000,000.00		1,000,000.00	1,000,000.00		Yes	
5-01101	Revenue Fund	TR	7998197	209,424.39		209,424.39	209,424.39		Yes	
5-01102	Rate Stabilization	TR	7998203	661,098.02		661,098.02	661,098.02		Yes	
5-01103	Renewal & Reolacement	TR	7998207	1,358,689.81		1,358,689.81	1,358,689.81		Yes	
5-01104	Wastewater Connection	TR	7998208	105,843.78		105,843.78	105,843.78		Yes	
5-01105	Operatinq/Maintenance	TR	7998209	354.04		354.04	354.04		Yes	
5-01106	Interest	TR	7998210	703,393.43		703,393.43	703,393.43		Yes	
5-01107	Princioal Account	TR	7998213	193,694.23		193,694.23	193,694.23		Yes	
5-01108	Redemption Account	TR	7998214						Yes	
5-01109	Water Connection	TR	7998215	606,879.61		606,879.61	606,879.61		Yes	
5-01110	Surnlus Fund	TR	7998216	3,166,264.08		3,166,264.08	3,166,264.08		Yes	
5-01111	Rebate Fund	TR	7998217						Yes	
5-01112	Construction Fund	TR	7998218	35,443,236.84		35,443,236.84	35,443,236.84		Yes	
5-01113	Transaction Cost Fund	TR	7998219	13,950.70			13,950.70		13,950.70		Yes	
						
5-01042	Surolus Funds - SBA	ISBA	271911	596.51		I	596.51 I	596.51	IYes	
				
WATER AND SEWER ACCOUNTS TOTAL		
$	45,690,913.24	
$	45,690,913.24			

GRAND TOTAL	$	48,353,668.77  $	48,353,668.77

Note: These checking accounts (1363, 3968, 1355, & 7918) are reconciled to 11/24/25, not to the end of the month, due to the software's "in transit" calculation.

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025
Item
CA 7	Consider Approval to Transfer Funds for the UC Account Requisitions for Fiscal Year 2025 & 2026

Summary
Attached for your review and approval is a request to transfer funds from the Utility Construction Account (UC) for expenses that are previously budgeted project-related expenses for FY 2025 and 2026 and have been previously approved by the Board to be funded from one of the afore mentioned accounts.
All of the expenditures are appropriate for payment from the UC Account Requisitions. All expenditures are in compliance with the District’s policy where the cost exceeds the capitalization threshold for Fixed Assets.
$1,805.00 – Utility Construction Account Fiscal Year 2025
$74,550.00 – Utility Construction Account Fiscal Year 2026 All Invoices for this requisition are attached for your review.

Recommendation
Staff recommends Board approval to transfer funds from the UC Account for FY 2025 $1,805.00 and UC Account for FY 2026 $74,550.00 to the Public Fund Checking account for reimbursement for payments made that have been budgeted to be funded by this account.

Budget Impact None.

Moved by:

Seconded by:

Action Taken:

Board Action

ST. LUCIE WEST SERVICES DISTRICT FORM OF REQUISITION
UTILITY CONSTRUCTION ACCOUNT

The undersigned, an Authorized Officer of St. Lucie West Services District (the "District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Indenture between the District and Truist Bank, Wilson, North Carolina, as trustee (the "Trustee"), dated as of November 1, 2024, as supplemented by the First Supplemental Trust Indenture between the District and Trustee, dated as of November 1, 2024, (collectively, the "Indenture"). All capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number:

2025-24

Name of Payee:

St. Lucie West Services District, Water & Sewer Checking Account Truist Account# 1000144367918

Amount Payable:

$1,805.00

Purpose for which paid or incurred (refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Transaction Costs, if applicable):

Per attached letter and invoices; all of these expenditures relate to projects in which were budgeted to be funded by the Utility Construction account and therefore are appropriate for payment out of the Utility Construction Account.

Fund or Account and subaccount, if any, from which disbursement to be made:

Utility Construction Account Number 7998218

The undersigned hereby certifies that:

obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the Series 2024 Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and/or construction of the Series 2024 Project

2025-24

and each represents a Cost of the Series 2024 Project, and has not previously been paid out of such Account or subaccount;

OR
This requisition is for Transaction Cost payable from the Transaction Cost Account that has not previously been paid out of such Account.
The undersigned hereby further certifies that there has not been filed with or served upon the District notice of lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such reqms1t1on contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the contractor of the improvements acquired or services rendered (or other equivalent supporting documents) with respect to which disbursement is hereby requested are on file with the District.

ST. LUCIE WEST SERVICES DISTRICT

By:

Authorized District Officer - Chair / Vice Chair

Authorized District Officer - District Manager

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE AND CAPITALIZED INTEREST REQUESTS ONLY

If this requisition is for a disbursement from other than Transaction Costs Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Series 2024 Project and is consistent with: (a) the applicable acquisition or construction contract;
(b) the plans and specifications for the portion of the Series 2024 Project with respect to which such disbursement is being made; and (c) the report of the Consulting Engineer, as such report shall have been amended or modified on the date hereof.

Consulting Engineer

2025-24

12:56 PM
11/24/25
Accruol Basis

St Lucie West Service District
Transaction Detail By Account
September 2025

5•38000 • WS WATER CONNECT FEE CIP
5·38015. CAPITAL PROJECTS SW098

Typo	Dato	Num

Name	Memo	Debit	Credit	Baltmco

Page 189

Total 5·38015 - CAPITAL PROJECTS SW098	General Journal	09/30/2025	INV#J2025-01-16	1.805.00
1.805.00	---		1,805.00
1.805.00	
Total 5·38000 · WS WATER CONNECT FEE CIP	1.805.00		0.00		1.805.00	
TOTAL	1,805.00	�		1,805.00	

0.00

Pago 1 of 1

ST. LUCIE WEST SERVICES DISTRICT FORM OF REQUISITION
UTILITY CONSTRUCTION ACCOUNT

The undersigned, an Authorized Officer of St. Lucie West Services District (the "District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Indenture between the District and Truist Bank, Wilson, North Carolina, as trustee (the "Trustee"), dated as of November 1, 2024, as supplemented by the First Supplemental Trust Indenture between the District and Trustee, dated as of November 1, 2024, (collectively, the "Indenture"). All capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):
Requisition Number:

2026-01

Name of Payee:

St. Lucie West Services District, Water & Sewer Checking Account Truist Account# 1000144367918

Amount Payable:

$74,550.00
Purpose for which paid or incurred (refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Transaction Costs, if applicable):
Per attached letter and invoices; all of these expenditures relate to projects in which were budgeted to be funded by the Utility Construction account and therefore are appropriate for payment out of the Utility Construction Account.

Fund or Account and subaccount, if any, from which disbursement to be made:

Utility Construction Account Number 7998218

The undersigned hereby certifies that:

obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the Series 2024 Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and/or construction of the Series 2024 Project

2026-01

and each represents a Cost of the Series 2024 Project, and has not previously been paid out of such Account or subaccount;

OR

This requisition is for Transaction Cost payable from the Transaction Cost Account that has not previously been paid out of such Account.

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requ1S1t1on contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the contractor of the improvements acquired or services rendered (or other equivalent supporting documents) with respect to which disbursement is hereby requested are on file with the District.

ST. LUCIE WEST SERVICES DISTRICT

By:

Authorized District Officer - Chair/ Vice Chair

Authorized District Officer - District Manager

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE AND CAPITALIZED INTEREST REQUESTS ONLY

If this requisition is for a disbursement from other than Transaction Costs Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Series 2024 Project and is consistent with: (a) the applicable acquisition or construction contract;
(b) the plans and specifications for the portion of the Series 2024 Project with respect to which such disbursement is being made; and (c) the report of the Consulting Engineer, as such report shall have been amended or modified on the date hereof.

Consulting Engineer

2026-01

2:59 PM
1/24/25
ccrual Basis

St Lucie West Service District
Transaction Detail By Account
October 2025

Type	Date	Num	Name	Memo 5-38000 • WS WATER CONNECT FEE CIP

Bill	10/08/2025	25-1007	HydroDesigns, LLC.	INV#25-0910	70,450.00		70,450.00	
Bill	10/30/2025	010	AWB Trucking	INV#010	2,600.00		73,050.00	
Bill	10/30/2025	Rl101788	AQUEOUS VETS, LLC	INV# Rl101788	1,500.00		74,550.00	
Total 5-38015 · CAPITAL PROJECTS SW098	74,550.00		0.00		74,550.00	
Total 5-38000 • WS WATER CONNECT FEE GIP	74,550.00		0.00		74,550.00	
TOTAL	74,550.00		0.00		74,550.00	

5-38015, CAPITAL PROJECTS SW098

Debit	Credit	Balance

Page 192

Page

Item

St. Lucie West Services District
Board Agenda Item
Tuesday, December 2, 2025

CA 8	Surplus items

Summary
Provided for your review and approval. District Staff has determined that a declaration of surplus equipment is required from the Board of Supervisors for the liquidation of the following items. The declaration will allow staff to dispose of the following items:

Item
Tablet (scrap)

Model
Surface

Serial/ID
35825553153

Department
Admin/Board

Tag No.
NOTAGADMM-D

Recommendation
Staff recommends approval for the declaration of surplus equipment. District Manager: Joshua Miller
Budget Impact
Project Number:	Available Project Budget: $0.00
ORG Number:	This Project: $0.00
Available Balance: $0.00

Action Taken:

Seconded by:

Moved by:

Board Action

Supervisors’ Requests

Adjournment